Summit Search Group is proud to partner with Tache Obstetrics & Gynecology in the recruitment of their next Clinic Manager.
Tache Obstetrics is a well-established and highly respected medical practice in Winnipeg, providing specialized care in obstetrics and gynecology. This is a unique opportunity to join a collaborative, physician-led environment and play a key role in supporting both patient care and clinic operations.
The Opportunity
Reporting to the physician group, the Clinic Manager is responsible for overseeing all aspects of clinic operations, ensuring a high standard of patient care, staff performance, and administrative efficiency. This is a hands-on leadership role requiring strong organizational skills, attention to detail, and the ability to balance operational priorities in a fast-paced clinical setting.
The successful candidate will act as a central point of coordination between physicians, staff, and external partners, ensuring the clinic operates smoothly and efficiently on a day-to-day basis.
Key Responsibilities
Clinic Operations & Leadership
- Oversee daily clinic operations, ensuring efficiency, consistency, and high-quality patient care
- Lead, coach, and support Medical Office Assistants (MOAs), including scheduling, performance management, and training
- Manage staff scheduling, vacation approvals, and coverage to ensure continuity of operations
- Conduct regular performance evaluations and support staff development
- Maintain strong communication between physicians and staff, relaying priorities and updates
Patient Experience & Workflow Optimization
- Ensure efficient patient intake, appointment scheduling, and clinic flow
- Address non-clinical patient concerns with professionalism and discretion
- Implement strategies to improve patient and physician satisfaction, including workflow improvements
- Ensure all patients are treated with respect and dignity
Administrative & Financial Oversight
- Oversee clinic finances, including accounts payable, payroll, and reconciliations using QuickBooks
- Manage payroll processing and ensure timely submissions
- Monitor expenses and support budget management and cost control initiatives
- Prepare financial summaries and operational reports for physicians on a regular basis
- Oversee patient payments, documentation, and reconciliation
Billing & Compliance
- Ensure accurate and timely billing submissions to Manitoba Health
- Support insurance claims, billing inquiries, and resubmissions as needed
- Ensure compliance with healthcare regulations, including PHIA and HIPAA standards
- Maintain accurate documentation and records across all administrative functions
Logistics & Office Management
- Manage inventory, supplies, and equipment maintenance
- Ensure exam rooms and office spaces are properly stocked, clean, and functional
- Coordinate repairs and oversee facility upkeep
- Maintain relationships with external partners including hospitals, ultrasound departments, and other medical units
Systems & Process Improvement
- Develop a strong understanding of EMR systems and clinic workflows
- Identify opportunities to improve efficiency, processes, and overall clinic performance
- Support onboarding and training of new staff and provide coverage when required
Qualifications
- 3–7+ years of experience in a clinic, healthcare, or service-based management role
- Strong leadership experience with the ability to manage and develop teams
- Experience overseeing clinic operations, scheduling, and administrative functions
- Working knowledge of billing processes and healthcare systems is an asset
- Experience with financial management, payroll, and reporting
- Proficiency with EMR systems and clinic software; QuickBooks experience is an asset
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
Skills & Attributes
- Patient-focused mindset with a commitment to service excellence
- High level of professionalism, discretion, and attention to detail
- Strong problem-solving and decision-making capabilities
- Ability to manage multiple priorities in a fast-paced environment
- Collaborative leadership style with the ability to build strong relationships
- Proactive and solutions-oriented approach
Why This Opportunity
- Opportunity to play a key leadership role in a respected medical practice
- Direct impact on patient care, clinic operations, and team performance
- Collaborative, physician-led environment
- Competitive compensation and benefits package
If you are a strong operational leader who thrives in a structured, fast-paced healthcare environment, this is an excellent opportunity to make a meaningful impact.
For more information, or to submit your resume, please reach out to Braeden Demchuk at Summit Search Group, [email protected]
Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.
Experience:
- Medical Office Management: 2 years (required)
Work Location: In person
