This is a standout opportunity for a polished, proactive Executive Assistant to step into a highly visible role supporting senior leadership at a successful, fast-growing global company headquartered in Vancouver.
If you enjoy being at the centre of the action, thrive in fast-paced environments, and want a role where you are truly relied upon as a strategic partner, not just administrative support then this one is worth a closer look.
Our client is a well-established, high-growth organization with a strong global footprint and an exceptional leadership team. Headquartered in Vancouver, BC, they operate in a specialized, high-impact sector and are known for innovation, collaboration, and thoughtful leadership. This is the kind of environment where strong EAs are trusted, respected, and given room to grow.
What - the Role:
This is a well-rounded Senior Executive Assistant role supporting key senior leadership within the organization (including senior revenue and commercial leadership and associated executive stakeholders). The position operates in a high-velocity, highly ambiguous environment and requires an EA who is able to operate independently, anticipate needs, and stay ahead of rapidly changing priorities.
Key responsibilities include:
- Complex, multi-time-zone calendar management in a high-volume, constantly shifting environment
- End-to-end executive travel coordination (domestic and international)
- Scheduling, preparing materials for, and supporting in-person and virtual meetings
- Attending meetings to capture high-quality notes and drive follow-ups to completion
- Managing executive inboxes and communications with strong judgment and prioritization
- Supporting leadership offsites, executive summits, team dinners, and large-scale events
- Coordinating high-value event budgets and cross-functional logistics
- Supporting multiple senior leaders across Sales, Revenue Operations, Partnerships, and Strategy functions
- High-level stakeholder management across internal and external partners
- Creating executive-level presentations, documentation, and communications
- Driving operational efficiency, process improvement, and automation opportunities
- Leveraging AI tools and technology to streamline and improve execution quality
This is not a reactive support role. It requires a proactive operator who identifies issues before they arise, brings forward solutions, and executes with minimal direction.
Who - the Candidate:
Our client is seeking a highly proactive, fast-moving, and self-directed Senior Executive Assistant who thrives in high-performance, high-growth environments. The ideal candidate has a strong track record of supporting senior executives in complex organizations and is comfortable operating with ambiguity, urgency, and shifting priorities.
This role is best suited to someone who demonstrates:
- A “proactive by default” mindset (anticipates needs before they are expressed)
- Strong decision-making ability and brings recommendations, not questions
- High processing speed and strong judgment under pressure
- Comfort supporting multiple senior stakeholders simultaneously
- Minimal need for direction or oversight
- Confidence working with senior leadership and pushing back when needed
- Strong organizational discipline and follow-through (“done, confirmed, completed”)
A major requirement for success is strong AI fluency. The ideal candidate is:
- AI-native or highly AI-curious
- Comfortable using modern AI tools and automation platforms
- Actively experimenting with technology to improve workflows
Continuously looking for ways to streamline and improve execution
Candidates with traditional EA experience are welcome, but success in this role is more strongly defined by mindset, speed, and initiative than tenure alone.
While 8+ years of experience is preferred, strong candidates with fewer years will be considered if they demonstrate exceptional capability in fast-paced, high-growth environments.
Industry background is flexible. Strong preference for experience in SaaS, technology, fintech, e-commerce, or similarly scaled organizations where the EA function operates at a high level of complexity.
How Much:
Highly competitive compensation in the range of $90,000 – $105,000 CAD + equity, depending on experience and qualifications. The total compensation package includes health & dental benefits, RRSP match, unlimited PTO (minimum 20 business days), flexible work arrangements, and a strong track record of rapid compensation growth and internal promotion for high performers.
Where:
Toronto-based headquarters with a hybrid work schedule requiring a minimum of 2 days in-office per week for candidates within commuting distance. Occasional flexibility required for early morning or evening meetings to accommodate global time zones.
When & How to Apply:
If you are interested in this opportunity to work with a successful and reputable global technology company in a fast-paced, high-performance environment, please apply as soon as possible as this search is moving quickly. If you already have a Recruiter at SWIM, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY' to send us your resume.
SWIM is presenting short-listed EA candidate profiles directly to the hiring team for review. Please note SWIM is very discreet and careful with the candidacy of currently employed and confidential job seekers. Thank you!
