Position Title: Events Coordinator
Reports To: Marcomm Manager
Pay Grid: $20/hour
Department: Association Services
Hours: Full-Time (40 hours/week)
Our Culture:
YMCA of Southeastern Alberta strives to integrate our commitment to diversity and social
inclusion in all that we do. We believe that strong leadership is created through the sharing
of diverse experiences and perspectives. We actively seek candidates who embody these
principles and who reflect the many dimensions of the communities we serve. We are a
charitable organization that provides health and fitness opportunities, employment services, licensed childcare, and various community programs in Medicine Hat, Redcliff, and Brooks.
When you work at the YMCA, you’ll play an important part in building strong, thriving
communities while positively impacting people’s lives. Join our team at the Y, a place where
everyone belongs — including you!
Our mission and core values are brought to life by our culture. In the Y, we strive to live our
cause of strengthening communities with purpose and intentionality every day,
demonstrating our values in action.
We do the right thing.
We are caring, respectful, honest, and responsible in all that we do.
We put people first.
We believe in each other – honouring our strengths, diversity, perspectives, and passions.
We keep our promises.
We do what we say we will do.
We lead by example.
We are courageous, speaking with conviction and always willing to listen and collaborate.
What qualifications are we looking for?
At the YMCA of Southeastern Alberta, we strive to ensure our employees are a good fit
based on their strengths, interests, and future goals.
The successful candidate will have the following:
Education/Certifications/Credentials/Professional Registration
- A degree in Sports and Event Management
- Similar degrees or equivalent experience will be considered
- Work experience in events, planning, communications, administration, or a related field is an asset
- Standard First Aid, CPR-Level C
- Evidence of a clear Police Information Check (with Vulnerable Sector Search if applicable), within the last six months
- Must have a valid driver’s license with a class 07 automobile insurance coverage business use (or pleasure with occasional business use) and a minimum of $2,000,000 in liability coverage
Knowledge & Skills
- Event Planning, Project Management, Philanthropy, Administration, handling Internal & External Communications: Communicating with event attendees, vendors, etc.
- Attention to Detail: Meticulous planning and execution of every aspect of the event, from decorations to schedules, to ensure nothing is overlooked.
- Creativity: Bringing innovative and unique ideas to make events memorable and stand out, tailoring each event to the associations vision and goals.
- Artistic skills are an asset
- Problem-Solving: Quick thinking and resourcefulness to address and resolve issues that arise during the planning and execution of events, ensuring minimal disruption.
- Communication Skills: Strong verbal and written communication skills to effectively interact with staff, clients, vendors, and team members, ensuring clear and concise information exchange.
What does this role look like at the YMCA of Southeastern Alberta?
Reporting to the Marketing and Communications Manager the Events Coordinator is
responsible for planning, organizing, and executing a range of events. This position requires exceptional organizational skills to manage multiple tasks and projects simultaneously, ensuring every detail is meticulously planned and executed. Strong communication skills are essential for interacting with clients, vendors, and team members, while problem solving abilities help address and resolve any issues that arise. Creativity and attention to detail are crucial for making events unique and memorable, while negotiation skills ensure the best deals and services are secured. Effective time management and flexibility are also key, allowing the coordinator to meet deadlines and adapt to unexpected challenges.
The responsibilities and duties of this role will include but is not limited to:
Customer Service
- Quickly addressing and resolving any issues or complaints that arise before, during, or after events.
- Gathering feedback from client’s post-event to understand their satisfaction levels and areas for improvement.
- Providing on-site assistance during events to handle any last-minute changes or emergencies.
The Benefits to Joining our Team:
Paid wellness days and benefits package after 3-month probationary period
- Paid Birthday and Employment Anniversary Date
- Employee Assistance Program
- Free Health Plus Membership with 15% discount for family members
- 2 weeks paid vacation after 3 months prorated based on start date
- 1 week of PTO after 3 months prorated based on start date
Please Apply:
With a cover letter, resume, and 3 professional references (email addresses and phone
numbers) who can attest to your character and previous work and/or volunteer performance.
Please send application packages to:
Katie Richard, Communications & Marketing Manager
YMCA of Southeastern Alberta
221 4th Ave SE
[email protected]
Pay: $20.00 per hour
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Store discount
Work Location: In person
