The Team
The Ministry of Children and Family Development works to strengthen the capacity of families and communities to protect and care for vulnerable children and youth. We work in a busy, ever-changing environment where teamwork, flexibility and a willingness to learn and support each other are essential.
The Role
The Team Assistant plays a vital role in supporting the daily operations of a busy social services office by providing essential clerical and administrative support. Reporting to the Office Manager and supporting Team Leads, Child Protection Workers, and Social Work Assistants, the role requires a general understanding of the ministry’s mandate and programs. The Team Assistant also serves as a welcoming and professional first point of contact for children, youth, and families accessing services. The position contributes to an inclusive and respectful workplace by providing responsive service, maintaining confidentiality and supporting positive interactions with people from diverse backgrounds.
This opportunity is well-suited to highly organized, compassionate individuals with recent, related administrative experience who thrive in a fast-paced, team-oriented environment and are motivated to contribute to meaningful work in the social services sector.
Qualifications:
Education and Experience Requirements
- Grade 12 graduation or equivalent.
One (1) or more years of recent (within the last 3 years) experience in an administrative support role in an office environment
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Additional Requirements:
Must possess possess and maintain a valid Class 5 BC Driver’s License with no restriction or equivalent (i.e., from another Canadian Province).
Preference may be given to applicants with any of the following:
- One (1) or more years of recent (within the last 3 years) employment experience processing financial documents (e.g. checking invoices for accuracy, completing routine payment documents, liaising with others to resolve payment issues/problems/concerns).
- One (1) or more years of recent (within the last 3 years) employment experience accurately transcribing, word processing and formatting official documents.
- One (1) or more years of recent (within the last 3 years) employment experience providing reception services in a social services setting.
- One (1) or more years of recent (within the last 3 years) employment experience using Microsoft Office software including Word, Outlook, Excel, Teams, PowerPoint.
- Three (3) or more months of experience in an administrative support role in an office environment within the last six (6) months.
- Certificate or diploma in a relevant discipline (e.g. office or business administration or social services).
- Keyboarding with speed and accuracy at a minimum of 40 words per minute.
Applicants who self-identify as Indigenous (First Nations, Métis or Inuit) with the required combination of education and experience.
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For questions regarding this position, please contact [email protected].
About this Position:
This position has full time on-site requirements.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.
The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.
How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.
Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.
Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.
