YWCA has a long-standing community presence in St. John’s, first established in 1925. YWCA’s vision is for a feminist future where communities are empowered and liberated from systemic oppression. Our mission is to advance gender equity through justice-doing programs and services. YWCA St. John’s is committed to diversity and we encourage qualified applicants with varied personal and professional experience to apply.
Position Overview
Title: Finance and Administration Coordinator
Reports to:Executive Director
Classification: Salary, full-time, fixed term
Contract Details: September to March 31, 2027; possibility of extension
Compensation: $56, 000 per annum, health and dental, 5% RRSP match, personal leave (prorated) and 4 weeks vacation (prorated)
Hours: 37.5 hours/week
Start Date: Negotiable
Deadline: Monday, September 14, 2026 at 11:59 pm NST
Position Description
We are seeking an experienced Finance and Administration Coordinator to support bookkeeping and office operations. The Coordinator is responsible for ensuring sound financial procedures and efficient financial administration, including managing financial records, ensuring accuracy and completeness, and managing both accounts receivable and payable. This position requires a highly accountable individual who is adept at non-profit financial systems, accounts and cash flow management, financial accounting principles and tax regulations. The Coordinator is also responsible for office administration within a participant-centred, feminist workplace.
Key Objectives/Primary Duties
Financial Administration (60%)
· Report directly to the Executive Director, and work collaboratively with leadership team to provide responsive bookkeeping services
· Maintain and update accounting records by recording all financial transactions in Sage50
· Maintain an organized digital filing system of all financial documents
· Maintain bank and credit account records; complete detailed monthly bank and credit card reconciliations to maintain financial accountability
· Complete payment and ensure accurate accounts payable and receivable records
· Prepare financial reports and summaries from accounting system; support cashflow and grants monitoring as needed
· Process payroll and payroll remittances
· Submit monthly payments to Receiver General
· Support submission of GST/HST returns
· Ensure compliance with accounting principles and tax regulations.
· Assist in completing year-end closing procedures in accounting software
· Attend regular meetings, as required
Office Administration (40%)
· Purchasing and tracking office supplies
· Tracking and organization of office equipment
· Coordinating with contracted services such cleaning and parking
· Coordinating membership database
· Supporting with office reception and administrative assistance to leadership team
· Other duties as required
Experience, Skills & Knowledge
YWCA St. John’s anticipates that candidates will possess the following experiences, skills, and knowledge:
- Completion of an undergraduate degree or diploma in a related field (i.e. Business Administration, Accounting)
- Strong knowledge of project accounting and experience with using Sage 50 (or comparable platform)
- Strong knowledge of financial accounting principles and tax regulations for non-profits
- Minimum 4 years of diverse, related work experience (demonstrating specific experience with Primary Duties as listed above)
- Exceptional attention to detail and accuracy in financial data management
- Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines
Characteristics & Other Requirements
· Current RNC Code of Conduct and Vulnerable Sector Check are required
· High level of accountability, transparency and confidentiality
· Ability to be self-directed, work independently, take initiative, and demonstrate flexibility
· Ability to work in a collaborative team environment
- Commitment to gender equity and YWCA St. John’s mission, vision and values
- Proven communication, organizational, and problem-solving skills
- Proficient in use of Microsoft Office 365 (Teams, Excel, Word, PowerPoint)
- Exemplary communication and interpersonal skills
- Willingness to participate in self-reflection towards justice-doing and solidarity work as part of YWCA team
Please send a cover letter and resume to [email protected]. Applications will be accepted until Monday, September 14, 2026 at 11:59 pm NST. For any questions or accommodations in the application process, please email [email protected]. No phone calls please.
The successful candidate will be committed to working from an anti-oppression, intersectional feminist perspective. We encourage women, non-binary, and gender diverse individuals who are Indigenous, Black, from racialized communities, from 2SLGBTQIA+ communities, newcomers and/or Immigrants, individuals living with disAbilities, and folks from other marginalized communities to apply
Job Type: Full-time
Pay: $56,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
- RRSP match
Work Location: In person
