20 meilleures offres (office assistant, newfoundland and labrador) (à pourvoir)

Administrative Assistant-Investment Services
ShortFinancial —St. John's, NL
- De 45 000 $ à 58 000 $ par an
- Temps plein
- Logiciels de GRC/CRM
- Microsoft Excel
- Microsoft Outlook
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Reception/Administrative Assistant
Lab City Dental —Labrador City, NL
- De 18 $ à 20 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Gestion des stocks
- Assurance Dentaire
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il y a 5 jours
Office Clerk
Newfoundland Labrador Hydro —St. John's, NL
- Travail hybride
- Diplôme d'études secondaires
- Saisie de données
- En présentiel
il y a 5 jours
Post Office Assistant - Term
Canada Post —Paradise, NL
- 20,54 $ de l’heure
- Temporaire
- Service à la clientèle
- Anglais
- Diplôme d'études secondaires
il y a 5 jours
Office Administrator
Sansom Equipment Limited —Mount Pearl, NL
- De 50 000 $ à 55 000 $ par an
- Temps plein
- Expérience administrative
- Sens de l'organisation
- Contrats
- Assurance Dentaire
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il y a 13 jours
Post Office Assistant
Canada Post —Dildo, NL
- 20,54 $ de l’heure
- Temps partiel
- Service à la clientèle
- Anglais
- Diplôme d'études secondaires
il y a 14 jours
Office Administrator / Customer Service Representative
Flanagan Foodservice Inc —Mount Pearl, NL
- Temps plein
- Microsoft Outlook
- Expérience administrative
- Saisie de données
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Office Administrator
Bugden Signs Limited —St. John's, NL
- De 45 000 $ à 50 000 $ par an
- Temps plein
- QuickBooks
- Réseaux informatiques
- Saisie de données
- Assurance Invalidité
- Assurance Dentaire
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il y a 3 jours
Medical Office Administrator
Fonemed —St. John's, NL
- Temps plein
- Cabinet médical
- Microsoft Office
- Expérience administrative
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il y a 12 jours
Office Assistant/Sales Coordinator
Harvey & Company —St. John's, NL
- De 45 000 $ à 55 000 $ par an
- Temps plein
- Microsoft Word
- Service à la clientèle
- Nettoyage
- Assurance Dentaire
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Administrative Assistant
Nabors Industries —St. John's, NL
- Temps plein
- Microsoft Outlook
- Expérience administrative
- Ressources humaines
il y a 6 jours
Office Assistant
Kent Building Supplies —Conception Bay South, NL
- Temps partiel
- Service à la clientèle
- Microsoft Office
- Comptabilité
- Programmes de Bien-être
Municipal Administrative Assistant
Town of Sunnyside —Sunnyside, NL
- De 20,00 $ à 23,50 $ de l’heure
- Temps plein
- Microsoft Word
- Google Suite
- Microsoft Outlook
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Receptionist - Optometrist assistant
Groupe Vision New Look Inc —Mount Pearl, NL
- Temps plein
- Sens de l'organisation
- Réception
- Étiquette au téléphone
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Administrative Assistant
Defence Construction Canada —Goose Bay, NL
- De 51 566 $ à 67 035 $ par an
- Systèmes PGI
- Anglais
- Microsoft Office
- Assurance Invalidité
- Assurance Dentaire
il y a 13 jours
Administrative Assistant
DOF —Paradise, NL
- Microsoft Outlook
- Diplôme universitaire non requis
- Réception
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Clinic Administrative Assistant – Front Desk & Operations
The ReVibe Centre —Gander, NL
- 20,80 $ de l’heure
- Temps plein
- Gestion des stocks
- Expérience administrative
- Réception
Postuler rapidement
il y a 6 jours
Office Administrator
Lindsay Construction —Mount Pearl, NL
- Microsoft Word
- Microsoft Outlook
- Expérience administrative
Administrator/Coordinator for Orthodontic Office
White Rose Dental Clinic —St. John's, NL
- De 19,54 $ à 32,38 $ de l’heure
- Temps plein
- Réception
- En présentiel
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 3 jours
Administrative Assistant
Innu Round Table Secretariat —Natuashish, NL
- Temps plein
- Microsoft Outlook
- Expérience administrative
- Saisie de données
Postuler rapidement

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Administrative Assistant-Investment Services

ShortFinancial
St. John's, NL

Postuler rapidement

Détails du poste

Permanent | Temps plein
De 45 000 $ à 58 000 $ par an

Profil recherché

Logiciels de GRC/CRM
Investissement
Microsoft Excel
Microsoft Outlook
Planification des rendez-vous clients
Gestion des demandes des clients
Études postsecondaires
Expérience en soutien administratif
Lutte contre le blanchiment d'argent
Classement
Amélioration des processus
Expérience en opérations administratives et commerciales
Finance
Expérience administrative
Baccalauréat
Service à la clientèle
Orientation axée sur le service à la clientèle
Soutien à la clientèle
Services financiers
Planification des rendez-vous
Affaires
Interaction avec les clients
Amélioration des processus opérationnels

Description complète du poste

Who we are:

SHORTFINANCIAL is a premier wealth management firm in St. John’s, Newfoundland, dedicated to providing tailored financial solutions to our clients. We pride ourselves on delivering an exceptional client experience through personalized service, strategic financial planning, and a commitment to excellence. As we continue to grow, we are looking for a highly organized and proactive investment Licensed Assistant to join our team. Note that this is a full-time, in-office role.

Who You Are

You are a detail-oriented, organized professional who thrives in a structured wealth management environment. You value accuracy, confidentiality, and follow-through, and you take pride in supporting Advisors and clients through well-executed administrative and investment processes. You communicate professionally, manage competing priorities effectively, and take ownership of your work while contributing positively to a collaborative team.

You also:

Have obtained registration with CIRO as an Investment Representative by having passed the Canadian Investment Regulatory Exam (CIRE) or are willing to study, write and pass the CIRE within 3 months of starting
Have experience in an administrative role in the financial services industry
Have a solid understanding of investments
Working knowledge of compliance and documentation standards (KYC, AML)
Post-secondary education in business, finance, or office administration preferred
Have a positive attitude and strong interpersonal skills when interacting with clients and team members
Have attention to detail and accuracy in handling information.
Are tech proficient, including expertise in Microsoft Office 365 (Teams, OneDrive, Excel, Word, Outlook).
Think ahead, solve problems, and ensure seamless operations.
Are reliable, punctual, and able to maintain confidentiality.
Are eager to learn and interested in potential growth.
Are proactive and have a client-focused mindset with the ability to anticipate needs and manage multiple priorities

What You Will Be Doing

Client & Advisor Support: Prepare client meeting materials and documentation; pre-brief and debrief meetings to ensure follow-up actions are completed; and respond to client inquiries by phone and email in a professional, service-oriented manner.

Calendar Management: Book and confirm client meetings. Stay ahead of the schedule by proactively managing and anticipating upcoming tasks, appointments, and deadlines to ensure everything runs smoothly. Be prepared for what is next, adjusting for any changes, and ensuring that nothing is overlooked.

Investment & Account Administration: Support new account openings, transfers, trades, and ongoing account maintenance; prepare and process transfer paperwork; follow files through to completion; handle cheques, EFTs, and wires; ensure compliance documentation is complete and current (KYC, NCAF, AML, CASL); resolve administrative issues accurately; and keep Advisors informed of progress.

Client Service & CRM Management: Maintain accurate client records in the CRM (Maximizer), including notes, documents, and follow-ups; record client interactions consistently; support onboarding and welcome processes; and assist with ongoing client contact strategies and service standards.

Operations & Compliance Support: Run daily reports; maintain organized, audit-ready files; process client account updates; liaise with insurance and investment carriers; prepare mailings and deposits; and support regulatory and compliance requirements aligned with iA standards.

Process Improvement & Team Support: Assist with documenting and improving workflows; support onboarding and training; provide backup coverage during absences; liaise with third-party support providers; and contribute to special projects focused on efficiency and client experience.

Compensation

The offered salary will be within the range of $45,000 to $58,000 depending on experience, licensing and CIRO status.

Why Join Us?

At SHORTFINANCIAL, you’ll be part of a professional, client-focused team that values integrity, collaboration, and excellence in everything we do. We offer a welcoming work environment where your contributions are recognized, and your attention to detail helps create an outstanding experience for our clients. As part of our growing firm, you’ll have the opportunity to learn, develop your skills, and be an important part of our continued success.

If you are personable, organized, experienced with investments and tech-savvy, we would love to hear from you! Apply today to join our team. Please note that Kim Poulin of The Personal Coach ([email protected]) is assisting us with this hiring process.

Job Types: Full-time, Permanent

Pay: $45,000.00-$58,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

Will you be able to reliably commute or relocate to St. John's, NL A1C 1K4 5 days per week for this job?
How many years have you worked as an Administration Assistant?
Do you require sponsorship now or at any point in the future to work in Canada?

Education:

Bachelor's Degree (preferred)

Experience:

Investment Administration: 2 years (preferred)
Investment compliance: 1 year (preferred)

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office assistant (newfoundland and labrador)

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