The Role:
In this role the AR /AP Coordinator, will be tasked with processing vendor invoices, maintain documentations for correspondence as well as help with ad hoc tasks as required.
Accounts Receivable Responsibilities :
- Prepare and issue customer invoices in accordance with contract terms, project milestones, and billing schedules.
- Manage monthly progress billings and construction draws, ensuring supporting documentation is complete and accurate.
- Review, reconcile, and match submitted draws against approved contracts, change orders, and project progress.
- Coordinate with Project Managers and Operations teams to obtain billing information, approvals, and project updates.
- Monitor accounts receivable balances and follow up on outstanding invoices to ensure timely collections.
- Reconcile customer accounts and investigate discrepancies, short payments, holdbacks, or billing disputes.
- Verify and maintain accurate records of contract values, approved change orders, and payment applications.
- Process lien waivers, statutory declarations, and other documentation required to support client payments.
- Track project holdbacks and ensure timely collection in accordance with contractual and legislative requirements.
- Prepare accounts receivable aging reports and provide regular updates on collection status.
Accounts Payable Responsibilities :
- Process vendor invoices accurately and efficiently, ensuring adherence to company policies and procedures.
- Match purchase orders with invoices and reconcile discrepancies to ensure accurate payment processing.
- Prepare and process payments to vendors.
- Maintain vendor accounts and address inquiries regarding invoice status and payment issues promptly.
- Reconcile accounts payable transactions and resolve any discrepancies with vendors and internal departments.
- Monitor accounts payable aging reports and manage cash flow to optimize working capital.
- Maintain organized and up-to-date documentation of vendor invoices, payments, and correspondence.
Qualifications:
- Diploma or degree in accounting, finance, or related field is preferred.
- Required 2-5 years of experience in AR/AP position.
- Strong understanding of accounting principles and accounts payable processes.
- Proficiency in Microsoft Excel and accounting software (Sage and Jonas is preferred).
- Exceptional organizational skills and attention to detail.
- Ability to thrive in a fast-paced environment and manage multiple priorities effectively.
- Excellent communication and interpersonal skills, with the ability to collaborate with team members and vendors.
- Strong problem-solving skills and the ability to resolve issues independently.
Disclaimers
Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.
Vacancy Status: This posting is for an new job vacancy.
We thank you for your interest. Only those selected for an interview will be contacted.
The "RONI Group” is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.
We are committed to fostering an inclusive workplace where talent is recognized and valued without regard to gender, race, ethnic or national origin, sexual orientation, age, religion, or disability. We believe that diversity strengthens our organization and drives innovation and success.
The RONI Group is dedicated to providing reasonable accommodations throughout the recruitment process for candidates with disabilities. If you require accommodation, please inform us, and we will work with you to meet your needs.
Pay: $60,000.00-$75,000.00 per year
Benefits:
- On-site parking
- Paid time off
Application question(s):
- Do you have experience working in the construction industry?
Experience:
- Accounts receivable: 2 years (required)
Work Location: In person
