3 meilleures offres (à l'accueil, oakville, on) (à pourvoir)

HVAC Administrative Assistant
Precision HVAC Mechanics Inc. —Oakville, ON
- De 20 $ à 26 $ de l’heure
- Temps partiel
- Microsoft Word
- Microsoft Excel
- Service à la clientèle
- Assurance Dentaire
- Congés payés
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il y a 13 jours
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Associated Paving & Materials Ltd —Burlington, ON
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- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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- Assurance Vie
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il y a 5 jours
Administrative Assistant
R.J. BURNSIDE & ASSOCIATES LIMITED —Mississauga, ON
- De 55 000 $ à 65 000 $ par an
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HVAC Administrative Assistant

Precision HVAC Mechanics Inc.
Oakville, ON

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Détails du poste

Temps partiel | Temps plein
De 20 $ à 26 $ de l’heure
Il y a 13 jours

Profil recherché

Microsoft Word
Microsoft Excel
Service à la clientèle
Classement
Expérience administrative
Diplôme d'études secondaires
Système CVC
Sens de l'organisation
Compétences en informatique
Compétences en communication
Travail de bureau

Description complète du poste

As a constantly growing HVAC Mechanical services company, we are looking for a dedicated, warm and friendly team player who enjoys a challenge, thrives under pressure, and has a personality that will brighten up any room. Knowledge of working in an HVAC environment is a considerable asset.

CORE COMPETENCIES

Driven to provide excellent Customer Service with effective customer interaction skills
Excellent organizational skills - ability to prioritize work assignments and multi task is essential
Comfortable with being directly involved in a fast paced environment
Must be flexible and willing to work additional hours (as required)
Displays exceptional interpersonal skills
Ability to develop and maintain relationships with clients as well as internal and external business partners
Proven communication skills - both verbal and written
Capable of working with minimal supervision – a self-starter with the ability to meet deadlines and produce accurate results
Excellent social media skills
Is able to adapt, respectful, courteous
Proficiency in Word and Excel key
Exhibits a sound work ethic

RESPONSIBILITIES

Providing support in an environment with a broad variety of administrative and clerical functions
Responsible to schedule, assign, and dispatch Field Service Technicians
Coordinates and schedules all service work for maintenance
Ensures proper information is obtained and entered for all service calls
Organize the workflow in tandem with customer deadlines
Maintains an even flow of work between the customer, the workspace and the technicians.
Establish and maintain a good working relationship with stakeholders
Manage agent compliance paperwork, example – insurance, WSIB, etc.
Reception duties as assigned – directing calls, filing etc.
Responsible for performing accurate invoicing
Accountable for accurate and timely input of billing data and distribution of invoices to customers/internal contacts
Review warranty requests as needed
Review Service Job Estimates
Maintain electronic and hard copy filing system meticulously
Perform data entry and scan documents
Maintain and update social media platforms
Assist in resolving any administrative concerns and suggest process improvements
Provide proactive follow up with customers, field representatives and interoffice to ensure outstanding issues are resolved and all commitments and expectations are met or exceeded
Report customer feedback to management whether positive or negative
Prepare and modify documents including correspondence, reports, drafts, memos and emails

EDUCATION

Completion of secondary school diploma preferred or the equivalent in combination with education and experience.
Willingness to attend and participate in training and development programs as required

EXPERIENCE

Minimum 2 – 5 years administrative (HVAC) experience in a computerized and automated office environment
Housecall Pro proficiency considerable asset
Bookkeeping familiarity an asset, but not a requirement
Telephone techniques and computer skills in a customer service environment is fundamental and required

Benefits:

Work from home opportunities
Flexible working hours
Vacation & paid time off

Job Types: Full-time, Part-time

Pay: $20.00-$26.00 per hour

Benefits:

Dental care
Vision care

Education:

Secondary School (preferred)

Experience:

administrative assistant: 1 year (preferred)
HVAC work: 1 year (required)

Work Location: In person

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HVAC Administrative Assistant

Administrative Assistant - Office & Operations

Administrative Assistant

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