Payroll Specialist (ADP Workforce Now)
Location: Oakville, Ontario - Hybrid
Department: Human Resources
Base Salary Range: $70,000 + benefits
Safe Management Group Inc. is seeking a Payroll Specialist to join our Finance Department and support payroll operations across our three divisions.
This role is ideal for a detail-oriented professional who enjoys working with payroll systems, values precision and accuracy, and has direct hands-on experience with ADP Workforce Now.
As a key member of the team, you will be responsible for ensuring that employees are paid accurately and on time, while also supporting payroll-related benefits deductions and payroll reporting. This position plays a critical role in maintaining compliance, data integrity, and a positive employee experience.
About Us
Safe Management Group Inc. provides specialized treatment programs and services for individuals with complex behavioural and unique needs. Our goal is to support individuals in reaching their full potential in a safe and inclusive environment.
Our organization includes three divisions:
- Safe Management Group Inc.
- Autism Behaviour Habilitation Services
- Linder & Associates
Together we support employees and clients across Ontario.
The Role
As Payroll Specialist, you will support the end-to-end payroll process for approximately 300 employees using ADP Workforce Now, including the payroll and time & attendance modules.
You will work closely with HR and Finance to ensure payroll accuracy, legislative compliance, and responsive service to employees.
Key Responsibilities
Payroll Administration
- Process bi-weekly payroll for approximately 300 hourly and salaried employees in Ontario using ADP Workforce Now
- Validate payroll data including hours, earnings, deductions, and adjustments
- Ensure compliance with federal and provincial payroll legislation, including statutory deductions and remittances
- Process payroll changes including hires, terminations, and status updates
- Generate payroll reports and support internal reporting (as required)
- On-boarding new hires into ADP WFN
Time & Attendance
- Maintain and support ADP Workforce Now Time & Attendance
- Review timecards and investigate discrepancies
- Work with supervisors to resolve time entry and approval issues
Benefits Administration
- Process and reconcile employee benefit-related payroll deductions and employer contributions
- Ensure accuracy of benefit remittances to providers
- Support payroll-related benefit reporting and reconciliation
- Respond to employee inquiries related to benefit deductions on payroll
Compliance & Reporting
- Prepare and submit Records of Employment (ROEs) through Service Canada
- Support WSIB payroll reporting requirements
- Assist with year-end payroll activities including T4 preparation and reporting
- Maintain accurate payroll documentation and support audits
What Success Looks Like
You will thrive in this role if you:
- Have strong attention to detail and payroll accuracy
- Enjoy working with systems, numbers, and payroll data
- Take pride in ensuring employees are paid correctly and on time
- Can manage payroll deadlines and multiple priorities
- Communicate payroll information clearly with employees and managers
Qualifications
Required
- Minimum 3 years payroll administration experience
- Direct experience processing payroll in ADP Workforce Now
- Experience supporting payroll for hourly employees and time tracking systems
- Strong understanding of Ontario payroll legislation and statutory deductions
- Proficiency with Microsoft Excel and Microsoft Office
- Strong attention to detail and ability to maintain confidentiality
Preferred
- Experience with ADP Workforce Now Time & Attendance
- PCP (Payroll Compliance Practitioner) designation or currently working toward it
- Experience supporting payroll in a multi-site organization
Education
Post-secondary degree/diploma or certificate in one or more of the following:
- Payroll Administration
- Accounting
- Business Administration
- Human Resources
PCP certification through the National Payroll Institute is considered a strong asset.
Why Join Us
- Collaborative HR team environment
- Opportunity to work across multiple divisions
- Meaningful work supporting organizations that improve lives
- Stable payroll environment with modern payroll systems
