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Administrative Assistant

Canadian Nuclear Laboratories -
Chalk River, ON

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Détails du poste

Profil recherché

Organisation d'événements
Budgétisation et prévisions financières
Planification de la relève
Préparation de documents
Tableurs
Expérience en soutien administratif
Classement
Expérience administrative
Diplôme d'études secondaires
Assurance qualité
Ressources humaines
Prévision
Sens de l'organisation
Gestion de budget
Logiciels de productivité
Gestion de bureau
Formation et développement
Gestion des documents
Collaboration interfonctionnelle
Commande de fournitures
Leadership
Compétences en communication
Coordination d'équipe
Communication interfonctionnelle
Gestion du temps

Description complète du poste

Do you enjoy keeping teams organized, managing priorities, and supporting leaders in a fast-paced environment? Can you see yourself coordinating important administrative activities, ensuring smooth communication across a diverse directorate, and handling confidential information with professionalism and accuracy? As an Administrative Assistant, you will play a key role in supporting the Head of Directorate and helping multiple scientific and technical teams operate efficiently and effectively. If you answered yes, then this may be the job for you! Apply today!

What will you be doing!

Coordinating the workflow for the Head of Directorate (HoD) and the directorate:
- Managing HoD scheduling of meetings and appointments with internal and external customers and taking appropriate action.
- Coordinating meetings, such as booking rooms, sending invites, ordering catering.
- Reviewing HoD’s incoming correspondence and electronic mail and taking appropriate action.
- Preparing correspondence, minutes, action lists; and prioritizing commitments.
- Tracking and following up on actions placed on the HoD and the division.
- Acting as liaison between HoD Managers and division staff:
  - Organizing events such as directorate seminars, workshops, etc.
  - Arranging/coordinating travel and preparing and submitting expense claims.
  - Maintaining accurate office records and files/follow-up system for outstanding issues.
Ensuring reports meet CNL standards:
- Adhering to CNL's corporate document standards and rules (formats, storage and numbering protocols).
- Working with various groups both within and outside of the departments and ensuring reporting requirements are met.
- Reviewing and updating documents (formal documents, presentations, spreadsheets) and ensuring formatting requirements are met.
- Communicating objectives, directives, policies/procedures, and general information to staff, and ensuring quality of cross-functional administrative processes.
Assisting management with protected sensitive Human Resource / Financial requirements:
- Handling sensitive and confidential information pertaining to all levels of Departmental and/or Division staff.
- Working with the HoD and/or Managers in assisting with and preparing promotion cases.
- Preparing Human Resource documentation and hiring documentation for approval.
- Coordinating meetings and gathering data from managers for various HR processes, such as the performance management cycle and succession planning.
- Assisting in the budget process (reporting forecasts, submissions to Finance).
- Working independently, administering and coordinating aspects of the Federal Nuclear Science & Technology (FNS&T) and CANDU Owners Group (COG) programs such as:
  - Interfacing with COG R&D for reporting, delivery, and administrative matters as needed.
  - Interfacing with other CNL staff with regard to FNS&T programs in the directorate area.
  - Working collaboratively with the S&T Business Management office on reporting.
  - Tracking and following up on actions placed on the HoD and Managers, including PEMP and APWB items.
Day-to-day office administrative duties:
- Tracking and ordering supplies,
- Photocopying/printing,
- Submitting maintenance/IT requests,
- Submitting expense reports.
Other duties as assigned by your manager.

What we are looking for:

Education
- Successful completion of secondary school (Grade 12).
- Post-Secondary training in Business Administration would be an asset.
Experience
- Five (5) years of experience in an administrative role, or equivalent.
Knowledge, Skills & Abilities
- Proficiency in Microsoft Office with expertise in Microsoft Word, PowerPoint, and Excel.
- Demonstrated ability to be detail-oriented and comfortable working in a fast-paced, high-volume office environment.
- Excellent verbal and written communication skills.
- Superior organizational skills and dedication to completing projects in a timely manner.
- Excellent time-management skills and the ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Ability to work independently without supervision.
- Must be ‘Team’ oriented with demonstrated ability to work well with others and promote a positive work environment.
- Demonstrated leadership skills with ability to train and develop others.
- Demonstrated tact, diplomacy, trust, and discretion in handling sensitive and confidential information.
- Knowledge of office management systems and procedures.
- Knowledge of QA Manual and Procedures.
- Knowledge of radiation protection, environmental, quality assurance and security compliance programs.
- Knowledge of COG CANDU documents, formatting, communications, and processes.
Security Clearance Eligibility Required
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team:

Paid time off: vacation, sick, personal, and floater days
Benefits effective Day One – no waiting period
Tuition support to help you keep learning and growing
A defined-benefit pension plan for your future security

Do Our Priorities Resonate with You?

Delivering clean energy for today and tomorrow
Restoring and protecting the environment
Contributing to the health of Canadians

If so, you’ll feel right at home at CNL!

Location: Onsite

Located in the heart of the Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such as Deep River, Petawawa, and Pembroke, you’ll have access to unparalleled outdoor adventures and a fantastic work-life balance.

Please note: This is a fully on-site position based at our Chalk River Laboratory in Ontario.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!

We are proud to uphold a workplace culture grounded in our Core Values:

Respect
Teamwork
Accountability
Safety
Integrity
Excellence

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via [email protected]. All requests will be handled with confidentiality.

CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.

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