We are seeking an organized individual to support mail and file services for the Tax Compliance and Benefits Division.
In this role, you will:
- receive, process, control, distribute, and deliver mail, correspondence, records, office supplies in a high volume, security-conscious environment
- provide file retrieval and maintenance services for the division
- process outgoing mail by utilizing postage machine, and creating labels for outgoing mail
- follow secure and confidential record handling procedures for the retention and disposal of documents
- verify purchasing documents and check for damage or discrepancies
- you can identify and resolve errors and discrepancies
- you can use sound judgment and discretion when handling confidential, legal, or sensitive information
- you can identify threats or hazardous items that may pose safety risks to employees and property
- you can interpret and apply policies, guidelines, and procedures
- you can communicate clearly to respond to file requests and explain records retention and destruction procedures
- you are able to work independently and as part of a team
- you can prioritize urgent tasks and manage competing deadlines in a high-volume environment
- you pay attention to detail to when creating, sorting, coding, and storing records
- you have mathematical skills to maintain production statistics and accurate page counts
- you are proficient with computers to perform data entry, email, file tracking, report preparation, and information management
- you have experience working with records management, file retrieval, and records maintenance
- you have experience working with inventory procedures, order fulfillment, supply monitoring, requisitions, and document verification
- you can learn procedures and program areas to accurately distribute mail and respond to file requests
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
