1 meilleure offre (document control clerk, ottawa, on) (à pourvoir)

Preconstruction Administrative Assistant (Building)
Pomerleau —Ottawa, ON
- Temps plein
- Travail hybride
- Microsoft Outlook
- Anglais
- Expérience administrative
- Aide au Transport Quotidien

Related jobs to explore

Based on your search for document control clerk

Parts Clerk
Tony Graham Toyota —Nepean, ON
Receipt cash customer invoices and place cash in cash drawer. Ensure all parts are invoiced to appropriate service, new vehicle and used vehicle repair orders.
18,60 $ de l’heure
Postuler rapidement
il y a 9 jours
Bookkeeper
CFT Group —Ottawa, ON
Perform regular bank and credit card reconciliations and investigate and resolve discrepancies. Assist with resolving discrepancies related to customer accounts…
De 50 000 $ à 60 000 $ par an
Postuler rapidement
il y a 2 jours

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Office Administrator / Estimating Assistant
Green Leaf Contracting Inc. —Pickering, ON
Reception, correspondence, filing, and document control. This vital role combines administrative expertise with estimating support, ensuring smooth office…
De 55 000 $ à 65 000 $ par an
Postuler rapidement
il y a 4 jours

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : document control clerk (ottawa, on)

En vous connectant à votre compte, vous acceptez les conditions d'utilisation, la politique relative aux fichiers témoins et la politique de confidentialité de SimplyHired.

Découvrir les offres d'emploi dans d'autres lieux

document control clerk jobs near ottawa, on

Administrative Assistant (Ottawa, ON) : offres d'emploi

Audiology Assistant (Ontario) : offres d'emploi

Administrative (Oshawa, ON) : offres d'emploi

Administrative Assistant (Markham, ON) : offres d'emploi

Administrative Assistant (Vancouver Island, BC) : offres d'emploi

Administrative Assistant (North York, ON) : offres d'emploi

Administrative Assistant (Clarington, ON) : offres d'emploi

Administrative Assistant (Quinte West, ON) : offres d'emploi

Administrative Assistant, Rvh (Barrie, ON) : offres d'emploi

Preconstruction Administrative Assistant (Building)

Pomerleau -
Ottawa, ON

Postuler dès maintenant

Détails du poste

Temps plein

Profil recherché

Français
Tenue de dossiers
Bluebeam Revu
Microsoft Outlook
Préparation de documents
Expérience en soutien administratif
Anglais
Expérience administrative
Préparation de rapports et de présentations
Lecture de plans
Sens de l'organisation
Archivage de documents
Gestion des documents
Compétences en communication
ProCore
Coordination d'équipe
Suivi de l'avancement des projets
Préparation de soumissions

Description complète du poste

General Information

Job Location

Ottawa, ON

Date Published

24-Jul-2026

Department

Administration

Min Compensation

68 000

Max Compensation

89 000

Compensation Frequency

Annual

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

Job Description

Ready to build your career? We want to hear from you.

As a Preconstruction Administrative Assistant at Pomerleau, you will play a pivotal role in supporting large scale building projects ranging from $1.5 million to over $1 billion. You will support end to end preconstruction activities, drive the coordination of bids and submissions, and ensure compliance with safety, quality, and procurement standards across the province.

This role blends administrative excellence, technical coordination, and industry awareness—ideal for someone who thrives in a fast paced, deadline driven environment and enjoys supporting complex project delivery from concept through execution.

What you will do

Preconstruction Coordination:

Support full-cycle preconstruction activities including bid coordination, submission preparation, document control, and scope review.
Assist in preparing bid packages and client submissions in both English and French using Word, Excel, Bluebeam PDF, Procore, STACK, and PowerPoint.
Ensure all bid requirements, forms and supporting documents are complete and compliant.
Maintain organized project directories on internal drives and platforms.
Track addenda, clarifications, and updates to ensure smooth coordination during fast-moving submissions.
Review plans, specifications, and bidder instructions to prepare accurate forms and deliverables.
Support the creation of client presentation decks, pricing binders, and technical submissions.
Be the central point of contact for the preconstruction team, answering questions and dispatching inquiries.

Bid Management & Procurement Support:

Actively monitor and chase new opportunities on government procurement portals and other public sector platforms.
Open and maintain accurate project documentation and data in various platforms during project lifecycle.
Coordinate bonding and insurance requests with internal teams.
Manage bid closings: schedule meetings, coordinate rooms, send Outlook invitations, and ensure signatories are available.
Assist other regional offices with bid submissions when required.

Stakeholder Communication & Coordination:

Coordinate with subcontractors, suppliers, consultants, and public agencies throughout the preconstruction phase.
Support relationship building efforts with owners and partners.
Organize site visits, ensure attendance, and gather all required information.

Administrative Excellence:

Manage document preparation, organization, archiving, and records management with exceptional attention to detail.
Coordinate team meetings, training sessions, Lunch & Learns, and pre closure / closure activities.
Support onboarding and administrative integration of new hires.
Maintain weekly planning tables and circulate updates to Directors, VP Construction, General Superintendents, and Managers.
Follow up with team members on status deliverables. Track major project deliverables, smaller task-level milestones, weekly meeting to-dos, training follow-ups, and individual action items to ensure work stays on schedule and issues are escalated early.

This role could be for you if you have

2 to 3 years in a similar administrative or coordination role (construction industry experience is an asset).
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Meticulous attention to detail and exceptional organizational skills.
Ability to manage multiple deadlines and work under pressure
Strong understanding of construction environments — ideally with exposure to building projects.
Ability to read and interpret construction drawings, specifications, and workflows confidently.
Knowledge of public sector procurement processes and Government bidding platforms (an asset).
Familiarity with construction software such as CMIC, Procore, SmartUse, BuildingConnected, or similar tools.
Strong written communication skills.
Clear, professional communication style with stakeholders at all levels.
Ability to work collaboratively with estimators, managers, directors, subcontractors, and clients.
Initiative driven, takes ownership, anticipates needs, and supports the team proactively.
Highly organized, adaptable, and able to thrive in deadline driven environments.
Strong sense of professionalism, reliability, and teamwork.
Bilingualism (English and French), with strong written and verbal communication skills in both official languages.

Security Clearance Requirement:

Please note that this position requires candidates to be eligible to obtain and maintain a Level II (Secret) Security Clearance. As part of the recruitment process, applicants must be able to provide 10 years of verifiable background information, including employment history, educational background, addresses, and other information required to support the security clearance process.

Benefits

RRSP with up to 5% employer matching

Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement — get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

Postuler dès maintenant

Affinez votre recherche

document control clerk emplois - ottawa, on

Preconstruction Administrative Assistant (Building)

Related jobs to explore

Explore jobs in cities nearby

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : document control clerk (ottawa, on)

Découvrir les offres d'emploi dans d'autres lieux

General Information

Job Description

Outils pour les chercheurs d'emploi

Outils Employeurs

Parcourir

Garder le contact