20 meilleures offres (patient coordinator, ottawa, on) (à pourvoir)

Administration Manager & Executive Support
Ottawa Fertility Centre —Ottawa, ON
- De 41,25 $ à 51,57 $ de l’heure
- Temps plein
- Cabinet médical
- Microsoft Office
- Expérience administrative
- Régimes de participation aux bénéfices
- Programmes de Bien-être
Postuler rapidement
il y a 2 jours
Patient Care Coordinator
InspiAIR Ottawa CPAP & Home Oxygen —Ottawa, ON
- De 23 $ à 25 $ de l’heure
- Temps plein
- Vente
- Marketing
- Service à la clientèle
- Assurance Invalidité
- Assurance Dentaire
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il y a 2 jours
Pediatric Clinical Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- De 46,05 $ à 66,00 $ de l’heure
- Temps plein
- Soins infirmiers
- Baccalauréat
- Gestion de cas
- Assurance Dentaire
- Programme d'Aide aux Employés
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Occupational Health & Disability Management Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- De 56,52 $ à 66,52 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Soins infirmiers
- Assurance Dentaire
- Programme d'Aide aux Employés
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il y a 11 jours
Clinic Manager / Senior Rehabilitation Administrator
Healthmax Physiotherapy Clinics-Ottawa —Ottawa, ON
- De 24 $ à 27 $ de l’heure
- Temps plein
- Service à la clientèle
- Microsoft Office
- Expérience administrative
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Community Paramedicine Paramedic
Weeneebayko Area Health Authority —Ontario
- À partir de 43,95 $ de l’heure
- Temps plein
- Assurance Dentaire
- Programme d'Aide aux Employés
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Care Coordinator, Temporary Full Time, Central Ottawa General, Labelle
Ontario Health atHome —Ottawa, ON
- Temporaire
- Microsoft Word
- Soins infirmiers
- Microsoft Outlook
Primary Care Paramedic - Rotational, Attawapiskat, ON
Weeneebayko Area Health Authority —Ontario
- De 43,95 $ à 46,66 $ de l’heure
- Temps plein
- Assurance Dentaire
- Programme d'Aide aux Employés
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Care Coordinator, Temporary Full Time, Western Champlain, Pembroke (1.0)
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- Temporaire
- Bilingue
- Microsoft Word
- Soins infirmiers
Float Care Coordinator, Temporary Full-Time, Ottawa Hospital - Civic Campus and off-site Transitional Care Units
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- Temporaire
- Soins infirmiers
- Sens de l'organisation
- Travail social
- Mesures de protection COVID-19
Care Coordinator, Regular Full Time, St. Francis Memorial Hospital
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- Temps plein
- Bilingue
- Microsoft Word
- Soins infirmiers
Float Care Coordinator, Temporary Full Time, Central Ottawa Civic, Labelle
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- Temporaire
- Bilingue
- Microsoft Word
- Soins infirmiers
Bilingual Care Coordinator - Multiple Eastern Ontario Locations
Ontario Health atHome —Ottawa, ON
- Temporaire
- Bilingue
- Microsoft Word
- Soins infirmiers
Bilingual Care Coordinator, Permanent Part-Time (0.6 FTE), Ottawa General Hospital
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- Temps partiel
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- Soins infirmiers
- Anglais
- Mesures de protection COVID-19
Coordinateur(trice) bilingue du centre d’assistance, Soins de santé/ Bilingual Customer Care Coordinator, Healthcare
Inizio Engage —Ottawa, ON
- De 50 000 $ à 56 000 $ par an
- 8 Heures
- Bilingue
- Service à la clientèle
- Anglais
Bilingual Care Coordinator, Casual, Intake: Labelle, Cornwall, Pembroke
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- 8 Heures
- Bilingue
- Microsoft Word
- Soins infirmiers
Bilingual Care Coordinator, Regular Full-Time, Ottawa General Hospital
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- 12 Heures
- Bilingue
- Soins infirmiers
- Anglais
- Mesures de protection COVID-19
il y a 10 jours
Bilingual Care Coordinator, Temporary Full Time, Eastern Ottawa, Labelle
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- Temporaire
- Bilingue
- Microsoft Word
- Soins infirmiers
Bilingual Care Coordinator, Temporary Full-Time, Community Float, Labelle
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- Temporaire
- Bilingue
- Soins infirmiers
- Anglais
Float Care Coordinator, Temporary Full-Time, Ottawa Civic Hospital
Ontario Health atHome —Ottawa, ON
- 44,48 $ de l’heure
- Temporaire
- Soins infirmiers
- Sens de l'organisation
- Travail social
- Mesures de protection COVID-19
il y a 10 jours

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Administration Manager & Executive Support

Ottawa Fertility Centre
Ottawa, ON

Postuler rapidement

Détails du poste

Temps plein
De 41,25 $ à 51,57 $ de l’heure
Il y a 2 jours

Profil recherché

Cabinet médical
Gouvernance de l'information
Études postsecondaires
Amélioration des processus
Microsoft Office
Expérience administrative
Diplôme d'études secondaires
Expérience en supervision
Systèmes de dossier médical électronique
Leadership
Terminologie médicale
Compétences en communication
Gestion du temps

Description complète du poste

JOB OPPORTUNITY

Position Information

Date Posted:

May 22, 2026

Closing Date:

June 30th, 2026

Position:

Administration Manager & Executive Support

Reports To:

Operations Director

Affiliation:

Non-Union

Salary:

Band 6 - $80,454 - $100,568

JOB SUMMARY

As a core member of the Ottawa Fertility Centre (OFC) Management Team, the Administration Manager & Executive Support reports directly to the Operations Director. This role provides leadership and oversight of administrative services while also supporting executive operations through coordination, prioritization, and execution of leadership initiatives.

The position is responsible for leading a team of receptionists, booking coordinators, and medical secretaries to ensure efficient, high-quality, patient-centred administrative services. In parallel, the role acts as a key partner to leadership by supporting workflow optimization, meeting coordination, and execution of strategic and operational priorities.

KEY RESPONSIBILITIES1. Administrative Team Leadership

· Lead, supervise, and support a team of receptionists, booking coordinators, and medical secretaries

· Oversee scheduling, staffing coverage, and workload distribution in alignment with union guidelines

· Support team leads to strengthen day-to-day operations and team performance

· Conduct performance management, coaching, and development planning

· Identify competency gaps and implement training initiatives

· Partner with Human Resources on employee and labour relations matters

2. Administrative Process Improvement

· Develop, implement, and maintain administrative policies and procedures

· Optimize workflows to support efficient, high-quality patient care

· Monitor service volumes, workflow pressures, and operational performance

· Lead quality improvement initiatives and address patient feedback, complaints, and incidents

· Ensure alignment of administrative processes across departments

· Oversee administrative billing practices in collaboration with Finance

3. Document Control & Compliance

· Establish and maintain document control processes aligned with legal and accreditation standards

· Ensure accuracy, standardization, and integrity of patient records and administrative documentation

· Conduct audits and monitor compliance with documentation practices

· Maintain oversight of document storage and information governance

4. Committees & Patient Experience

· Co-chair the Patient Advisory Committee and Patient Experience Committee

· Coordinate agendas, facilitate meetings, and ensure follow-through on action items

· Participate in key organizational committees as a management representative

5. Executive & Operational Support

· Provide direct support to the Operations Director and leadership team as required

· Manage calendars, coordinate meetings, and support prioritization of leadership activities

· Prepare agendas, briefing materials, and track action items and deliverables

· Support execution of strategic initiatives and special projects

· Act as a liaison between leadership and administrative operations to ensure alignment and follow-through

6. Compliance & Organizational Responsibilities

· Ensure adherence to Occupational Health and Safety policies and applicable legislation

· Maintain compliance with all relevant provincial and federal regulations

· Support compliance with Accreditation Canada and related standards

· Safeguard confidential information and uphold privacy standards

· Contribute to organizational initiatives and special projects as required

QUALIFICATIONS AND EXPERIENCE

· Completion of post-secondary education in Medical Office Administration; or equivalent combination of education and/or experience

· Minimum five (5) years of management/supervisory experience (required)

· Experience in a healthcare or medical office environment (required)

· Experience in policy development, process improvement, and record management (preferred)

· Experience in a unionized environment (preferred)

· Experience supporting senior leaders or executives (asset)

KNOWLEDGE, SKILLS, AND ABILITIES

· Strong leadership, coaching, and team development skills

· Excellent organizational, prioritization, and time management abilities

· Ability to manage competing priorities across operational and executive functions

· Strong communication, interpersonal, and conflict resolution skills

· Proficiency in Microsoft Office and electronic medical records systems

· Knowledge of medical terminology, billing practices, and healthcare operations

· Analytical thinking and problem-solving capability

· High level of discretion, professionalism, and judgment

Please note, internal applicants will be considered first.

Please submit your letter of application and up-to-date resume to Human Resources, quoting the job number before the closing date, to:

[email protected]

We thank all applicants for their expressed interest; however, only applicants selected for an interview will be contacted.

Pay: $41.25-$51.57 per hour

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Life insurance
On-site parking
Profit sharing
RRSP match
Wellness program

Work Location: In person

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Affinez votre recherche

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Float Care Coordinator, Temporary Full-Time, Ottawa Hospital - Civic Campus and off-site Transitional Care Units

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Float Care Coordinator, Temporary Full Time, Central Ottawa Civic, Labelle

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : patient coordinator (ottawa, on)

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