POSITION TYPE: Full-time, 75 hours/pay period, 1 FTE
SALARY SCALE: $37.20 to $42.40 /hour
CLOSING DATE: 2026/09/15*
Why should you join Bruyère Health RI?
The Bruyère Health Research Institute supports investigators who contribute to a better, more responsive health care system that delivers the best care to patients, residents, and families. We focus on finding the future of care for aging Canadians and vulnerable populations.
What we offer?
- Competitive health and dental benefits program
- 3 weeks' vacation, 10 sick days, 2 float days
- Defined Pension Plan
- Wellness program and on-site gyms
- Employee perks program
- Employee and Family Assistance Program including Mental health support
- Professional development and learning opportunities
- Flexible work environment
Summary of the role
The Innovation & Program Operations Coordinator will be joining Bruyère's nationally recognized health innovation team as we advance the development, evaluation, adoption, and scaling of healthcare technologies within Bruyère and across Canada. The Innovation & Program Operations Coordinator is responsible for the oversight of day-to-day research activities of the innovation team and for financial coordination across the program.
Key responsibilities include providing support in areas such as grant submissions, completion of ethics materials, data collection and analysis, general ledger and payroll reconciliation, daily logistics to ensure that project objectives are met and project stakeholders are supported, manuscript drafting and other duties as required. Reporting to the Program Manager, the incumbent will also support the implementation and evaluation of innovation projects across Bruyère.
Main duties and responsibilities
Innovation Coordination Activities
- Coordinate the day-to-day activities related to innovation projects
- Conduct training and provide technical support to project stakeholders
- Work with hospital staff on the many day-to-day tasks required to implement and evaluate innovation projects
- Provide staff and patients with training on new technology
- Provide hospital staff with support when piloting an innovation
- Provide support on the development and implementation of project learnings (knowledge transfer)
- Manage multiple competing priorities to meet deadlines and deliverables
- Present innovations to individuals or small groups to engage them in the project
- Liaise with project stakeholders for report edits and feedback
- Support the grant submissions process
- Write project reports for funders and internal stakeholders
- Conduct data gathering and analysis for reports (when focused on project coordination deliverables)
- Support innovation team with reviews of companies
Financial Activities
- Perform monthly general ledger reconciliation across program accounts; investigate, document, and resolve discrepancies with Finance
- Reconcile payroll to project and grant accounts, including salary allocations and effort splits across multiple funding sources
- Track expenditures against approved budgets and funder terms; flag variances and projected over/under-spends to the Program Manager
- Prepare financial reports and reconciliations for funders in line with reporting deadlines and eligibility rules
- Maintain accurate financial records and audit-ready documentation for program accounts
- Draft business cases for potential projects
- Draft financial projections for small/straightforward projects
- Draft final reports for stakeholders
Research Activities
- Coordinate data gathering and analysis for innovation and research projects
- Support innovation team with literature reviews
- Write manuscripts for publications
- Conduct data gathering and analysis for reports (when tied to research outcomes)
- Complete new ethics applications with input from Program Manager or senior team members
- Conduct straightforward data manipulation using appropriate software
Administrative Support
- Take initiative to support team goals and pitch-in with tasks as required
Additional duties may be added as projects progress
Qualifications
- Master's degree in relevant field
- 2 years relevant project coordination experience, ideally within healthcare and/or innovation, including areas such as project coordination and planning, budget development and knowledge of granting agency requirements and sound knowledge of innovation principles
- Demonstrated experience with financial reconciliation, including general ledger and/or payroll reconciliation, and tracking expenditures across multiple funding sources
Key Competencies
- Excellent oral & written communication, networking, and interpersonal skills, ideally rooted in change management theory
- Good negotiating, influencing, and training skills to effectively work with a variety of stakeholders
- Good risk assessment and conflict resolution skills with understanding of when to escalate issues to other team members
- Experience working with sensitive and private information, including payroll and financial data, with a high degree of discretion
- Good analytical, creative problem-solving and organizational skills
- Comfort working in financial and ERP systems, with advanced Excel skills
- Demonstrated level of independence in completing projects on time
- Entrepreneurial/self-starter/ability to take initiative
- Extremely detail oriented
- Strong time management skills
- Flexible and able to pivot and adapt to changing deliverables and timelines
- Forward thinking, with the ability to identify potential issues before they arise
- Excellent computer skills (i.e., MS Office Suite)
- Ability to manage virtual and in-person meetings
- Strong writing skills and publication experience
- Fluent in French and English (written and spoken), an asset
- PMP or CAPM Certification is an asset
About Bruyère Health RI
Bruyère and its Research Institute are fully affiliated with the University of Ottawa, and have other regional academic, government, NGO, and industry partners engaged in collaborative research and innovation initiatives. Our research priorities include Aging and Long-Term Care, Palliative Care, Rehabilitation and Recovery, and Social Accountability (encompassing Primary Care and Health Equity).
Additional Information
- Please note that applications received after the closing date will not be considered.
This posting is intended to fill an existing vacancy.
All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of your degrees and certifications, if applicable, in one of Canada’s official languages must also be included. Please note that any inaccuracies in the information provided may result in your application being rejected.
Please note that the pre-screening questions must be submitted by all applicants as part of the application process and that answers are for information purposes only and will not disqualify internal candidates from competitions provided that the candidate meets the required qualifications of the position as per the posting.
Bruyère promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.
All Bruyère employees are required to provide proof of full vaccination as per our Enhanced COVID-19 Immunization policy.
An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
