14 meilleures offres (office administrator (bilingual), ottawa on) (à pourvoir)

Law Firm Administrator
SKS Law LLP —Ottawa, ON
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- Temps plein
- Bilingue
- Microsoft Word
- Microsoft Excel
- Programmes de Bien-être
- Assurance Invalidité
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Office Administrator (Bilingual)
Dream Unlimited —Ottawa, ON
- De 50 000 $ à 60 000 $ par an
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- Informatique
- Anglais
- Congés payés
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Administrative Assistant (Bilingual English-French)
Ministry of the Attorney General —Ottawa, ON
- De 28,14 $ à 32,82 $ de l’heure
- Temporaire
- Bilingue
- Microsoft Word
- Traitement de texte
il y a 10 jours
Bilingual Administrative Assistant - Ottawa
CBI Home Health —Ottawa, ON
- De 38 000 $ à 40 000 $ par an
- Bilingue
- Service à la clientèle
- Anglais
- Assurance Dentaire
- Programme d'Aide aux Employés
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il y a 6 jours
Office Manager - Bilingual English/French
Dental Metrics Maven —Ottawa, ON
- De 30 $ à 32 $ de l’heure
- Temps plein
- Bilingue
- Service à la clientèle
- Expérience en laboratoire
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il y a 1 jour
Accounts Receivable Administrator
Colonnade Management Inc. —Ottawa, ON
- De 45 000 $ à 50 000 $ par an
- Temps plein
- Travail hybride
- Bilingue
- Microsoft Word
- Microsoft Excel
- Assurance Invalidité
- Assurance Dentaire
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Administrative Assistant
Rimkus —Ottawa, ON
- De 43 000 $ à 68 000 $ par an
- Heures supplémentaires
- Microsoft Powerpoint
- Bilingue
- Microsoft Excel
- Assurance Invalidité
- Assurance Dentaire
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Front Desk Receptionist and Office Assistant
McCarthy Automotive —Ottawa, ON
- De 20 $ à 23 $ de l’heure
- Temps plein
- Bilingue
- Service à la clientèle
- Anglais
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il y a 2 jours
Administrative Assistant - Reception Services
Canadian Mental Health Association, Ottawa Branch —Vanier, ON
- De 29,05 $ à 30,39 $ de l’heure
- Temps plein
- Bilingue
- Service à la clientèle
- Anglais
- Assurance Dentaire
- Congés payés
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il y a 8 jours
Administrative Assistant - Life Insurance Advisor Support
Kevin Carruthers - Desjardins Insurance Agent —Ottawa, ON
- De 40 000 $ à 45 000 $ par an
- Temps plein
- Bilingue
- Anglais
- Microsoft Office
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Administrative Assistant
Ergothérapie & réadaptation M|Care Therapy Occupational Therapy & Rehabilitation —Ottawa, ON
- De 18 $ à 25 $ de l’heure
- Temps partiel
- Travail hybride
- Bilingue
- Anglais
- Microsoft Office
- Heures d'arrivée et de départ flexibles
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il y a 14 jours
Administrative Assistant/Medical Help
Canada Vein Clinics —Ottawa, ON
- De 18 $ à 20 $ de l’heure
- Temps partiel
- Bilingue
- Cabinet médical
- Anglais
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il y a 6 jours
Administrative Assistant/Bookkeeper
Centrum Pharmacy —Orleans, ON
- De 24 $ à 28 $ de l’heure
- Temps partiel
- Bilingue
- Microsoft Word
- Microsoft Excel
- Réductions Tarifaires
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Assistant Professor - Public Law including Constitutional and Administrative Law
University of Ottawa —Ottawa, ON
- De 99 377 $ à 190 630 $ par an
- Temps plein
- Bilingue
- Doctorat
- Anglais
- Assurance Invalidité
- Assurance Vie
il y a 6 jours

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Law Firm Administrator

SKS Law LLP -
Ottawa, ON

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Détails du poste

Permanent | Temps plein
De 50 000 $ à 55 000 $ par an

Profil recherché

Bilingue
Microsoft Word
Français
CHRP
Microsoft Excel
Microsoft Outlook
Classement
Anglais
Microsoft Office
Ressources humaines
Ressources humaines
Compétences en communication

Description complète du poste

About Us

We are a growing law firm in Ottawa that has been providing clients with exceptional legal services since 2016. Our team is collaborative, client-focused, and committed to building a great place to work. As we restructure our operations, we are creating this dedicated administrator role to keep our office running smoothly and our people supported day to day.

The Opportunity

This is a newly structured role that touches every corner of the firm including vendor relationships, HR coordination, compliance tracking, staff onboarding, office logistics, and more. You will be the operational engine that keeps our 8 lawyers plus staff focused on doing great work for clients. If you are someone who thrives on variety, takes pride in a well-run office, and does not need to be told twice, this role was built for you.

What You'll Do

Office Operations & Vendor Management

Manage day-to-day office operations including supplies, facilities, and vendor relationships.
Liaise with building management on maintenance, parking, and facility issues.
Oversee vendor contracts (courier, shredding, IT support, photocopier, cleaner)
Coordinate IT equipment procurement and manage staff IT requests.
Manage postage meter, courier accounts, and incoming/outgoing mail.
Oversee boardroom and communal area bookings and coordinate catering.

HR Coordination

Working alongside our HR consultant to coordinate recruitment logistics (posting ads, scheduling interviews, sending offers)
Onboard new hires (set up desk, IT access, credentials, access cards, firm introductions, etc.)
Maintain employee files in compliance with privacy requirements.
Track vacation, sick leave, lieu time, and other absences.
Support offboarding processes and exit logistics.
Update staff contact lists, org chart, and internal directories.
Monitor Employment Standards Act compliance with guidance from HR consultants.

Compliance & Law Society

Coordinate annual Law Society of Ontario firm report filing.
Track lawyer CPD hours and flag upcoming filing deadlines.
Manage annual corporate returns and government filings for the firm entity.
Track articling student rotations and supporting LSO-related filings.

Insurance & Risk

Manage annual LAWPRO professional liability renewal process.
Coordinate office property and general liability insurance renewals.
Maintain certificates of insurance for vendors and third parties.
File insurance claims and liaise with brokers as needed.

General Administration

Manage general firm inbox and phone system administration.
Coordinate lawyer travel bookings.
Organize staff meetings, prepare agendas, and take minutes.
Maintain firm policy manual and precedent binders.
Coordinate firm events (holiday party, client events, team activities)
Maintain lawyer bio pages and website updates.

What We're Looking For

Required

3+ years of office administration or operations experience, ideally in a law firm or professional services environment
Demonstrated ability to successfully manage multiple priorities simultaneously.
Strong working knowledge of Microsoft Office 365 (Outlook, Word, Excel, Teams)
Experience coordinating HR processes (onboarding, file management, leave tracking, etc.)
Proven vendor and facilities management experience
Excellent written and verbal communication skills
High degree of discretion with confidential firm and client information
Takes ownership of recurring work without needing reminders and proactively flags improvements to firm processes.

Nice to Have

Familiarity with Law Society of Ontario compliance requirements (CPD, annual reports)
Experience with legal practice management software (Clio, or similar)
HR administration coursework or designation (CHRP or working toward it)
Bilingual (English/French)

Why Join Us

Newly created role with real ownership and you will define how this function works.
Collaborative team who will notice and appreciate great operations support.
Competitive salary with benefits package
Stable, established firm with a strong client base and track record since 2016
Direct relationship with firm leadership
Supportive workplace culture with team communication, learning, and appreciation built into day-to-day work.

How to Apply

Please send your resume and a brief cover letter to:

[email protected]

Please use the subject line: Law Firm Administrator & Operations Coordinator Application

Applications are reviewed on a rolling basis until the role is filled.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to an inclusive hiring process. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to support your participation.

Pay: $50,000.00-$55,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care
Wellness program

Work Location: In person

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Affinez votre recherche

office administrator (bilingual) emplois - ottawa on

Law Firm Administrator

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Administrative Assistant (Bilingual English-French)

Bilingual Administrative Assistant - Ottawa

Office Manager - Bilingual English/French

Accounts Receivable Administrator

Administrative Assistant

Front Desk Receptionist and Office Assistant

Administrative Assistant - Reception Services

Administrative Assistant - Life Insurance Advisor Support

Administrative Assistant

Administrative Assistant/Medical Help

Administrative Assistant/Bookkeeper

Assistant Professor - Public Law including Constitutional and Administrative Law

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