WHO WE ARE:
Raymond EMC Enclosures Ltd. designs, manufactures, installs, and tests RF Shielded Enclosures, Anechoic Chambers, and RF Shielded Components for high-tech and government facilities.
We’re proud to be an industry leader in quality, performance, and innovation - backed by strong client partnerships and a commitment to excellence at every stage.
At Raymond EMC, our people are at the heart of everything we do. We value collaboration, growth, and a positive, team-driven culture.
We’re currently seeking a Project Administrator to join our Project Management Office (PMO). This role is a great fit for someone who is highly organized, detail-oriented, and enjoys supporting multiple moving pieces in a project-based environment.
POSITION OVERVIEW:
Position Type: Full-time, In Office (no remote/hybrid options available)
Location: 400-1430 Blair Towers Place, Ottawa ON
Salary: Starting at $58,000 per year (based on experience)
Security Clearance Requirement
This role requires eligibility for a Government of Canada Level II (Secret) clearance. Candidates must be able to provide a full 10-year background history (residency, employment, and education), and consent to criminal, credit, and security checks.
Please note that individuals with limited Canadian residency history or significant time spent outside of Canada may experience longer processing times, which could impact eligibility for this position.
BENEFITS:
- Comprehensive health, dental, and vision coverage
- Paid vacation and sick leave
- RRSP Matching Program to support your long-term financial goals
- Flexible scheduling with adjustable start and end times
- Career development support, including training and growth opportunities
- Employee Assistance Program (EAP) for personal and professional well-being
- On-site gym and café for your convenience and wellness
- Free parking for employees
- Convenient location near public transit and a wide range of nearby amenities
- Regular team-building events and a fun, inclusive company culture
JOB PURPOSE:
The Project Administrator provides administrative and coordination support to the Project Management Office (PMO), helping ensure projects run smoothly and key information stays organized and up to date. This role supports project teams by coordinating schedules, preparing documentation, tracking project details, assisting with budget and expenditure records, and maintaining accurate project files.
The Project Administrator also helps support communication between internal teams, vendors, and clients, while contributing to the overall efficiency and success of PMO activities.
REQUIREMENTS:
- Legally entitled to work in Canada.
- Willingness to undergo a criminal background check.
- Ability to obtain a Level 2 (Secret) Government of Canada Security Clearance.
- Post-secondary education in a relevant field such as business administration, project management, or a related discipline.
- At least three years of experience in an administrative position, demonstrating strong organizational and time management skills.
- Equivalent combinations of education and experience may also be considered.
- Extensive knowledge of the Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint, is required to effectively manage documents, schedules, and communication.
NICE TO HAVE:
- Proficiency in both English and French.
- Demonstrated experience supporting project coordination, administration, or related functions within a project management team or similar environment.
- Previous experience working with cross-functional teams and managing multiple priorities.
- Familiarity with leveraging artificial intelligence for streamlining tasks and enhancing productivity.
- Experience in using AI tools and technologies to automate workflow processes is highly valued.
KEY RESPONSIBILITIES:
- Coordinate and schedule meetings, appointments, and project-related events, ensuring all stakeholders are informed and prepared.
- Prepare, format, and distribute project documentation such as reports, meeting minutes, and presentation materials.
- Assist in tracking project budgets and expenditures, ensuring accurate records are maintained and discrepancies are promptly addressed.
- Maintain organized project files and records, both electronic and hard copy, to ensure accessibility and compliance with company standards.
- Support project teams by facilitating effective communication between internal and external stakeholders.
- Monitor project timelines and deliverables, providing regular updates to the PMO Lead and project managers.
- Contribute to the development and improvement of PMO processes and procedures.
- Perform other administrative duties as assigned to support the efficient delivery of projects.
- Coordinate small part order projects by liaising with internal team members, vendors and client.
- Track delivery schedules and ensure prompt procurement of required materials for ongoing project activities.
- Oversee maintenance coordination by scheduling service appointments.
- Communicate with maintenance teams to verify completion of maintenance tasks and support project continuity.
Join Us!
At Raymond EMC, we’re more than just a workplace - we’re a team driven by a shared commitment to delivering high-quality products and outstanding service. We’re looking for someone who shares that same passion and takes pride in their work.
We believe that our success is built on strong values that guide everything we do:
Excellence: We take pride in our work and strive to be the best, going above and beyond for our clients, our team, and our partners every day.
Adaptability: We listen, observe, and understand, developing thoughtful solutions that address real challenges.
Integrity: Uncompromisingly adhering to the ethical and moral principles that build relationships on a foundation of trust.
Fun: Experiencing the rewards of working in a culture that enjoys challenges and achieving excellence.
If you're ready to grow your skills, contribute to meaningful projects, and be part of a supportive and innovative team that lives its values, we’d love to hear from you.
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We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Raymond EMC welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
Pay: From $58,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
- Vision care
Application question(s):
- Are you able to obtain a Level 2 (Secret) Government of Canada security clearance?
- Do you have any experience supporting project coordination, project administration, or a project-based team? If yes, how many years?
- Do you have experience preparing, formatting, or maintaining project documentation such as meeting minutes, reports, schedules, trackers, or client/vendor records?
- Do you have experience tracking budgets, expenses, purchase orders, invoices, or project costs?
- Do you have experience working in a manufacturing, construction, engineering, defence, or technical project environment?
- What are your salary expectations for this position?
Education:
- Bachelor's Degree (preferred)
Experience:
- Administrative: 3 years (preferred)
Language:
Work Location: In person
