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Administrative Assistant, Faculty PD Committee

Red Deer Polytechnic -
Red Deer, AB

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Détails du poste

Temps plein
29,51 $ de l’heure

Profil recherché

Cognos
Tenue de dossiers
Soutien à la coordination du recrutement
Google Drive
Certificat collégial
Microsoft Outlook
Coordination d'événements
Politiques de santé et sécurité au travail
Bases de données
Recrutement
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Gestion de bureau
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Compétences en communication
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Description complète du poste

Position Information

Position Title

Administrative Assistant, Faculty PD Committee

Position Summary

The Administrative Assistant, Faculty Professional Development provides program and administrative support to the Faculty Professional Development Committee(s) of Red Deer Polytechnic (RDP) which was established to facilitate and promote the professional development (PD) of faculty at RDP through administration of their respective Professional Development Funds as designated by the Collective Agreement.

This is a Full-Time, 1.0 FTE permanent position supporting the Faculty Professional Development Committee.

Position Responsibilities

Program Support

Provide support to the Faculty PD Committee while maintaining confidentiality, accuracy, tact and respect at all times
Responsible for daily operations
Organize and prepare for new academic year (prepare meeting schedule, update committee and email distribution lists and internal phone directory)
Keep up to date with program developments and changing priorities
Support in the collection and tracking of PD applications, expenses, and statistics for approval by committee, including validating employee and activity eligibility
Initiate and prepare both confidential and general correspondence on behalf of the Chairperson and the Committee
Provide support for action items from meetings including follow up
Coordinate special funding Extended Funding Grant intakes/deadlines (5 plus intakes/year)
Pre-screen applications with PD consultants; provide applications and rubric for review
Coordinate presentation of recommendations; prepare award letters and track results
Provide support for logistics of annual Sabbatical application process
Prepare annual and year end budget reports, in collaboration with chairperson
Support Hiring Manager during recruitment process, onboarding, and performance evaluation
Assist with event planning by providing planning guide, contracts, adhering to policy
Coordinate annual signing compliance process
Develop and maintain a detailed operations manual for tasks and duties of position
Maintain knowledge of Article 14 of the Faculty Collective Agreement
Perform other related duties as assigned by the Chairperson

Administrative Support

Provide support in scheduling meetings, including contacting participants, booking room, ordering catering, and arranging parking as required
Ensure room is prepared with layout and technology as required
Attend meetings, take minutes, and provide support as needed
Prepare (and in final consultation with the Chair) and disseminate meeting agendas and minutes
Maintain an inventory of stationery and office supplies and ensure supplies are available through RDP’s approved vendor
Maintain a comprehensive filing system in accordance with the RDP records management and FOIP principles and ensures records are managed and archived
Direct Faculty and staff to appropriate resources on the RDP website, MyRDP, or other resources as needed
Maintain the Faculty PD email inbox
Respond to phone, email and in person inquires – providing general information and referring enquiries to appropriate sources using a broad knowledge of the institution’s priorities, procedures, protocols, and personnel
Ensure a safe and healthy work environment by complying with institutional health and safety policies, standard practices, and programs in keeping with occupational health and safety legislation and regulations

Communications and Technology Support

Manage internal website for PD committee
Assist with maintaining the PD channel on MyRDP, external PD website, and electronic Extended Funding Grant application system
Manage the PD Committee Google Drive and documents
Maintain familiarity with technologies for meetings onsite and online (Microsoft Teams) and for Hy flex scenarios

Required Qualifications

1-year college certificate, one year University or equivalent.
2-3 years of related experience

Preferred Qualifications

Effective communication and interpersonal skills
Impartiality, fairness and the ability to respect confidences
Effective time-management and organizational skills
Office-management / technical proficiency required for the job
Demonstrated attention to detail including taking meeting minutes
Ability to work independently and as a member of a team
Demonstrated excellence in Microsoft Office, including Teams, Outlook and SharePoint
Excellent written and verbal communication skills with strong interpersonal skills
Current knowledge and understanding of administrative processes used in operation of a large organization and the ability to apply that knowledge
Experience using Banner, Cognos, or complex databases would be an asset
Working knowledge of Google suite, records management
Familiarity with Roberts rules of Order, parliamentary procedure would be an asset
On the job training will be provided for Content editing for RDP Connect, room bookings, and other in-house products

Salary or Hourly?

Hourly

Salary

$29.51 per hour

Benefits and Compensation Information

Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.

Eligibility to access the above-mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies.

About Red Deer Polytechnic

Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic (RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.

Posting Detail Information

Competition Number

2026-A-069

Employment Type

Permanent Full-Time

Number of Vacancies

Desired Start Date

08/31/2026

Position End Date (if term-certain)

FTE

1.0

Hours of Work

Open Date

07/27/2026

Close Date

Open Until Filled

Yes

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action. If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact [email protected].

Special Instructions to Applicants

Required Documents

Cover Letter

Resume

Optional Documents

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