WHO WE ARE
Ownership and Experience
Iron Maple Constructors is a general contracting firm owned by four experienced industry leaders: Durck deWinter, Rene Cox, Ian Boyd, and Jim Brennan. Together, they bring more than 120 years of construction experience to the company.
Growth and Regional Focus
With a team of more than 170 employees, Iron Maple continues to grow within Atlantic Canada’s construction market, primarily serving Nova Scotia and New Brunswick.
To learn more, please visit our website at www.ironmaple.ca.
OUR PROMISE
A Supportive Work Environment
Iron Maple offers a meaningful opportunity for individuals who are ready to contribute to a collaborative, team-focused environment. Employees are valued as part of a work family and have the opportunity to work closely with the ownership group.
Pride in Our Work
As Iron Maple continues to grow and strive toward becoming the most respected contractor in the industry, employees can take pride in contributing to the company’s success and shared accomplishments.
THE POSITION
Legal Administrative Assistant
Iron Maple has offices in Dartmouth, NS and Sussex, NB and currently requires a Legal Administrative Assistant for our New Brunswick office.
Reporting to the Executive Assistant, this role serves as an important point of contact for the office while providing administrative and legal support to the company’s leadership team. The successful candidate will help manage day-to-day front desk operations, coordinate communications with clients, vendors, subcontractors, and visitors, and support the smooth flow of information throughout the office.
In addition to office administration duties, this role will support contract management, legal compliance, document organization, and risk mitigation across construction projects. Duties will also include assisting with the preparation, review, tracking, and filing of contracts, subcontracts, correspondence, legal documents, and project records to ensure documentation is accurate, complete, and aligned with applicable laws and company standards.
This position is based in a construction office environment and involves regular interaction with office staff, field teams, subcontractors, suppliers, clients, and visitors. The ideal candidate is organized, professional, detail-oriented, and comfortable managing shifting priorities in a busy office setting. Familiarity with the construction industry is an asset, though not required. If you are looking for a meaningful opportunity in a dynamic and growing organization, we would love to hear from you!
RESPONSIBILITIES
Legal & Contract Administration
- Assist with the preparation, review, organization, and tracking of client contracts, subcontracts, purchase orders, change orders, and other project-related legal documents.
- Maintain accurate and organized legal, contract, and project files, tracking key dates, required signatures, bonding documents, and compliance requirements.
- Review documents for accuracy, completeness, and consistency with company procedures and applicable project requirements; escalate concerns to the appropriate team member as needed.
- Prepare, format, proofread, and distribute legal correspondence, agreements, forms, reports, meeting notes, and internal documentation.
- Support the development and communication of internal policies, procedures, and templates related to contract management and document control.
Office Administration
- Greet clients, visitors, subcontractors, and suppliers in a professional and welcoming manner, and manage all incoming calls, emails, and general inquiries promptly.
- Receive, sort, and distribute incoming mail, courier packages, faxes, and deliveries; prepare outgoing shipments as required.
- Maintain office supply inventory, place orders as needed, and coordinate service or repairs for office equipment.
- Schedule meetings, prepare meeting rooms, arrange refreshments, and assist with meeting materials and logistics.
- Provide general administrative support including photocopying, scanning, filing, data entry, document formatting, note-taking, and travel arrangements.
- Handle all company, project, and legal information with discretion, professionalism, and sound judgment, and maintain clean, organized reception and common office areas.
QUALIFICATIONS
· College diploma in a Paralegal program is preferred; candidates with a diploma in an Office Administration or Administrative Assistant program are encouraged to apply.
· One to three years of paralegal experience is preferred but not required.
· Knowledge of construction terminology, legal documents, and project filing practices is considered an asset.
· Excellent written and verbal communication skills, with strong interpersonal abilities.
· Strong organizational and time management skills, with attention to detail and the ability to manage competing priorities in a busy environment.
· Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
This is a permanent full-time position with competitive salary and benefits packages. As an additional benefit to staff, Iron Maple has an Employee Share Ownership Program (ESOP) which allows eligible employees to purchase shares in the company.
Please send a cover letter explaining why you would be a great addition to the Iron Maple team, along with your resume outlining your qualifications and relevant experience, to [email protected] and/or [email protected]. References may be requested at a later stage.
Iron Maple fosters diversity, equity, and inclusion. Our success depends on talented employees with a variety of skills, abilities, and backgrounds.
Note: Only those selected for an interview will be contacted. We appreciate your interest in joining the Iron Maple team!
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Ability to commute/relocate:
- Sussex, NB: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Any experience in the Construction Industry?
Experience:
- Administrative: 3 years (preferred)
Language:
Work Location: In person
