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Description de poste:
The incumbent will be responsible for providing efficient and high-quality administrative support primarily to the VP, Digital Wealth (CSC team) in Group Retirement Services (GRS) and senior leaders within the CSC organization. The successful candidate will be a self-confident, pro-active, digital savvy, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands, coordination of multiple stakeholders and priorities, and requires a demonstrated regard for confidentiality and a high level of judgment.
The incumbent will provide efficient and high-quality administrative support to the VP and the four Assistant Vice-Presidents who lead a team of approx.200 employees. The successful candidate will be a self-confident, pro-active, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands, requires a demonstrated regard for confidentiality, a high level of judgment and autonomy.
What you will do with strategic prioritization and anticipation of business needs:
Manage executive priorities, operating rhythms and complex schedules ensuring leadership time is aligned to business objectives
Field calls and emails, determine nature of business, identify priorities and respond appropriately
Monitor e-mail and incoming mail - alerting to issues requiring immediate attention
Arrange and coordinate appointments and meetings and manage the conflicting demands and changes to schedules
Manage the budget and expenses for the senior leaders’ cost centres including expense reimbursement, payment of invoices, and budget reporting
Serve as a trusted partner to senior leaders, proactively coordinating across all stakeholders to drive alignment, execution and communication.
Compose some correspondence on behalf of the senior leaders
Coordinate travel arrangements and accompanying material
Manage team locations, book offices & meeting rooms (on site and off site) and arrange visitor notices
Purchase coordinator for the team; setting up purchase orders and processing invoices
Submit travel expenses on Expense Management System (Concur) on behalf of the leadership team
Provide coverage for other EA's during vacation time/absence
Internal Event Support:
Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
Program material support and maintenance such as agendas, presentations, job aids, certificates and checklists
Lead or assist with planning meetings; Support or lead event planning for the team as appropriate
Event logistics research and booking including venues, meals, accommodation, equipment, transportation, materials, printing
Coordinate leadership meetings, ensuring agendas, materials, decisions ands action items are effectively managed
Pre and post event communications including pre-work, surveys, feedback summaries, capturing lessons learned and incorporating into future programs
Assist with development of project specific presentations, excel spreadsheets and word documentation to support various projects
Maintenance of the teams’ events calendar and meetings folder, as applicable
Pay all invoices, track and monitor expenditures and report on any variances may be required
Competencies:
Executive administrative assistant experience
Excellent time management and organizational skills with ability to manage conflicting priorities is required
Ability to anticipate and respond to needs in a fast-paced environment
Sound judgment with decision-making, negotiation and excellent communication skills
Ability to work independently with minimal direction and frequent interruptions
Comfortable in a fast-paced environment and solid comfort with digital technology
Requires the ability to handle highly sensitive and confidential information
Experience using multiple technology platforms including Microsoft Office Products, SharePoint, expense management and procurement platforms, etc.
Able to quickly learn and be proficient in understanding the overall Sun Life and Client Experience Office organizations
Ability to build relationships and work well with partners, clients and consultants
Must possess a high level of commitment and dedication to the role and team
Notes/Unique requirements:
Why join Sun Life:
Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
A friendly, collaborative and inclusive culture
A collaborative and interactive team environment
Being part of our journey in developing the next greatest digital experience
Working together, sharing common values and encouraging growth & achievement
Joining a reputable organization with over 150 years of history
Certified Great Place to Work in Canada in 2026
L’échelle du salaire de base est pour l’emplacement principal du poste affiché. Elle peut varier selon l’emplacement du candidat sélectionné et d’autres facteurs. En plus du salaire de base, les employés admissibles de la Sun Life participent à différents programmes de rémunération incitative, dont le montant octroyé est discrétionnaire et dépend du rendement de l’employé et de la compagnie. Certains postes de vente participent à des programmes de rémunération incitative basés sur les résultats de vente individuels ou de groupe.
Depuis toujours, la diversité et l’inclusion sont au cœur des valeurs de la Sun Life. Nous croyons qu’un effectif diversifié, aux points de vue variés et aux idées créatives, est avantageux pour nos Clients, pour les collectivités où nous exerçons nos activités et pour nous tous, en tant que collègues. Nous accueillons avec enthousiasme les candidatures de personnes compétentes provenant de tous les horizons.
Les personnes handicapées ayant besoin de mesures d’adaptation pour présenter leur candidature et celles qui doivent consulter les offres d’emploi dans un autre format peuvent envoyer leur demande par courriel à l’adresse [email protected] .
Nous sommes fiers d’être une organisation hybride qui offre aux employés le choix et la flexibilité de travailler au bureau ou à distance, selon les besoins de l’entreprise, ceux des Clients et les vôtres! Nous offrons plusieurs options de travail selon les exigences du poste et les besoins individuels. N’hésitez pas à en discuter pendant le processus de sélection.
Nous pouvons utiliser l'intelligence artificielle pour soutenir la recherche des candidats, la présélection et la planification des entrevues.
Nous remercions toutes les personnes qui auront manifesté leur intérêt pour ce poste. Nous ne communiquerons qu’avec celles retenues pour une entrevue.
Échelle salariale :
54,000/54 000 - 89,000/89 000
Catégorie d'emploi :
Services administratifs
Fin de l'affichage :
24/07/2026
