We are an ISO-registered medical device manufacturer located in east Toronto. We're experiencing multiple years of double-digit sales growth and are looking for a self-motivated individual to join our dynamic team.
Position: Procurement Specialist
Job Type: Full-time
Schedule: 40 hours per week, Monday to Friday
Work Location: In-person - North York, Toronto, ON, Canada
Job Summary:
The Procurement Specialist is responsible for executing strategic procurement activities to ensure timely material availability in support of production and sales delivery.
This role focuses on procurement execution, while managing supplier performance, total cost of ownership, inventory turnover, and revision controls within Raz Design.The Procurement Specialist works closely with the Planner and Inventory Analyst to ensure strategic alignment between demand, supply, and system accuracy.
The role is responsible for executing end-to-end purchasing activities based on planning inputs, while proactively identifying risks, resolving operational issues, and escalating critical supply concerns with clear data and recommended strategic actions to prevent disruption.
Key Responsibilities
- Supplier Management: Manage regular communication with suppliers on order status, quality issues, and RFQs; ensure suppliers meet quality standards and delivery commitments; maintain the approved supplier list and valid supplier certifications; monitor performance and escalate risks as needed.
- Purchase Order Execution: Create and manage purchase orders in ERP, including standard and rush material and service orders, ensuring accuracy in quantity, revision, pricing, and delivery dates.
- Cost Management: Manage total cost ownership (TCO) of purchased parts. Negotiate MOQ / leadtime based on forecasted demand. Monitor and investigate if any cost discrepancies on supplier invoices.
- Inbound Shipment Coordination: Arrange shipment release of open purchase orders as required by forecasted demand and inventory level; obtain and compare freight quotations, and coordinate multi-vendor shipment consolidation where possible to ensure cost-effective and timely delivery.
- Cost Reduction: Track and report monthly Purchase Price Variance (PPV), negotiate and challenge supplier pricing changes, identify pricing trends and cost-saving opportunities, and escalate significant cost risks or commercial impacts to the Supply Chain Manager.
- Order Tracking & Shortage Management: Monitor open PO quantity, adjust delivery schedules (pull-in/push-out) based on demand and inventory levels, and proactively resolve shortages or overstock.
- BOM-Based Purchasing Execution: Use BOM and demand signals to identify required components and ensure timely ordering of all materials, including lower-level parts that may impact production.
- Supplier Evaluation: Drive supplier performance improvement and perform supplier evaluation (OTD, quality, RFQ responsiveness), analyze trends, and escalate underperformance or recurring issues.
- Supplier Quality Management: Collaborate with the Quality team and suppliers to drive timely resolution of supplier-related quality issues (SCAR), including rework, returns, and replacements.
- Material Revision Control: Communicate engineering change (EC) revisions and drawings to suppliers, update open POs accordingly, track new revision part arrivals, alert Warehouse and IQC staff to ensure first article inspections (FAI) are completed.
- Supplier Sourcing: Identify and evaluate potential suppliers, execute the supplier approval process, coordinate RFQs, and compare alternate supplier options based on landed cost, quality, and lead time.
- ERP Data Maintenance: Keep ERP (SAP BusinessOne) data up to date, including item master, contract price, preferred supplier, MOQ, and leadtime. Identify and escalate data inconsistencies or system gaps that may impact material availability, planning accuracy, or purchasing decisions.
- Inventory Control Support: Support the Inventory Analyst in investigating inventory discrepancies and stock imbalances. Assist in identifying root causes (supplier issues, receiving errors, system misalignment) and coordinate with suppliers on shipment / invoice discrepancies.
- Process Compliance: Follow established ISO13485 procedures, including RAZ-QMS requirements.
- Other Duties: Perform additional tasks as assigned by the Supply Chain Manager.
Qualifications & Competencies
- College diploma or university degree in Supply Chain, Commerce, or Logistics, with minimum 4 years of experience in procurement.
- Experience in a ISO regulated manufacturing or HMLV environment is highly preferred
- Supply Chain Professional Certificate CPIM or CSCP is highly preferred
- Global sourcing / international supplier management experiences is highly preferred
- Experience with ERP systems (SAP Business One preferred)
- Strong Excel and Data Analytics skills (tracking, analysis, basic reporting)
- Working knowledge of Bill of Materials (BOM) structures, including multi-level components and material dependencies
- Basic commodity knowledge (e.g., mechanical components, fabricated parts, hardware, etc.) with the ability to manage purchasing at the component level
Core Competencies
- Strong English communication skills (verbal and written) with suppliers and internal teams
- High sense of urgency and ownership
- Ability to multi-task and manage priorities in a fast-paced environment
- Detail-oriented with strong follow-through
- Problem-solving mindset with ability to resolve day-to-day issues independently
- Team player with a proactive attitude
Job Type: Full-time
Pay: $65,000.00-$70,000.00 per year
Application question(s):
- Why do you think you are the right fit for this position?
- How many years of experience do you have as a procurement specialist? In what industried?
Work Location: In person
