20 meilleures offres (operations administrator, toronto on) (à pourvoir)

Operations Administrator
Clearway —Greater Toronto Area, ON
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- Microsoft Word
- Microsoft Excel
- Microsoft Access
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Accounts Receivable & Billing Administrator English/French Bilingual
Richmond Advisory Services —Markham, ON
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Conquest Auto Collision Inc —Etobicoke, ON
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il y a 7 jours
Chief Financial Officer (CFO)- Retail Automotive
Confidential —North York, ON
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Manager, Investment Operations (Private Markets)
CAAT Pension Plan —Toronto, ON
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Insurance & Risk Management Administrator
SmartCentres —Vaughan, ON
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Lead Dental Administrator / Receptionist - Please Apply Only If You Have Dental Admin experince
Upper East Dental —East York, ON
- À partir de 28 $ de l’heure
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Residential Billing Administrator
Confidential —Mississauga, ON
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il y a 1 jour
Property Manager/Administrator
Orchard West —North York, ON
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il y a 14 jours
Payroll & Accounts Payable Administrator (on-site)
A.C. Americas —Mississauga, ON
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Centre Manager
Day Care Connection/Downtown Montessori School —Toronto, ON
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- Port de charges lourdes
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Tax Manager
Vaco by Highspring —Toronto, ON
- De 130 000 $ à 150 000 $ par an
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CMMS Administrator
Confidential —North York, ON
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- Microsoft Excel
- Déplacements à prévoir
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Legal & Lending Administrator (Law Clerk)
Km Capital Corp/ —Concord, ON
- De 38 000 $ à 55 000 $ par an
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- Travail hybride
- Sens de l'organisation
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- Plan d'actionnariat des employés
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il y a 1 jour
Condominium Manager General Licensee REQUIRED
Duka Property Management Inc. —Toronto, ON
- De 65 000 $ à 75 000 $ par an
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- Expérience administrative
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HR & Payroll Administrator
Wellwise —Scarborough, ON
- De 55 000 $ à 65 000 $ par an
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Administrator/Supervisor
Emery Village Dental —Toronto, ON
- De 35 $ à 45 $ de l’heure
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il y a 4 jours
Live-In Superintendent / Administrator
Cogir Real Estate —Greater Toronto Area, ON
- À partir de 33 000 $ par an
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Property Administrator
Blauson Assets Management Ltd. —Scarborough, ON
- De 42 000 $ à 50 000 $ par an
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Accounting Manager (1 Year Contract)
Lauremont School —Richmond Hill, ON
- De 70 000 $ à 100 000 $ par an
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- Microsoft Powerpoint
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Operations Administrator

Clearway -
Greater Toronto Area, ON

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Détails du poste

Temps plein
De 55 000 $ à 65 000 $ par an

Profil recherché

Microsoft Word
Microsoft Excel
Microsoft Access
Études postsecondaires
Anglais
Expérience administrative
Gestion de projet
Sens de l'organisation
Construction et rénovation
Diplôme d'études collégiales (hors Québec)
Compétences en communication

Description complète du poste

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary:

The Operations Administrator is responsible for providing administrative support to both the Operations and Project Management teams, ensuring the efficient coordination of projects, compliance processes, documentation, reporting, and operational initiatives. This role serves as a key liaison between the field and head office, supporting project execution, operational efficiency, and continuous improvement across the organization.

The Operations Administrator will report directly to the Manager, Administration.

Location: Clearway's Head Office – Maple, ON.

Hours of Operations: 8:00 am to 5:00 pm

As a heavy civil contractor, Clearway’s workforce requirements can fluctuate with project schedules and anticipated contract awards. We are currently seeking skilled candidates to join our team and encourage qualified applicants to submit their application.

Essential Duties & Responsibilities:

General Operations Administrative Support:

Data entry/transfer, reports, coordination with project team, liaison between field and head office.
Creating, distributing, and keeping up-to-date forms and templates used by the operations team.
Writing formal Standard Operating Procedures & Training Modules relating to the operations department and facilitating company-wide rollouts.
Assist with training and onboarding for new employees.
Maintain and coordinate annual labour and equipment records, updates, and reporting requirements.
Other Administrative tasks relating to the Operations team as required.
Document control and internal audits as required.
Handle other assignments as directed by the Operations Administration Manager.

Locate Administration & Support:

Centralize and manage all locate requests from pre-construction to project completion.
Submit and track new locates, re-locates, and provide ongoing updates.
Ensure locate packages are current, valid, and updated as project scopes change.
Maintain organized locate documentation and review packages with project teams as required.
Liaise with Locate Service Providers (LSPs), utility companies (e.g., TSSA, ESA, Enbridge), and inspectors.
Enforce locate process and provide metrics for user compliance.
Analyze opportunities for improving locate efficiency and reducing turnaround times for locate packages.
Generate weekly reports summarizing locate status (completed, pending, etc.) as required for project teams
Maintain up-to-date job site locations using Google Maps.
Support the development of internal locate training programs and coordinate training for new and existing employees.
Participate in internal handover/pre-construction meetings as required to facilitate the initiation of the locate process
Obtain and maintain utility clearances, especially those with stop-work orders.

Project Administration & Support:

Facilitate project initiation activities, including project setup, folder structure management, and software configuration.
Applying for Insurance or Permits as required.
Monthly Billings and other tasks related to project revenue.
Formatting of various documents for projects required throughout construction.
Maintaining up-to-date records of project documents.
Internal audits for document control for projects.
Costs analysis and reporting as required for project team.
Attending project meetings and taking minutes when required.

Requirements:

Post-secondary education or a college diploma is preferred.
2+ years of administrative, project coordination, or construction administration experience is preferred.
Proficient knowledge and use of Microsoft Word, Excel, Access, and Adobe.
Experience working with project management, document control, or ERP software is considered an asset.
Prior exposure to Ontario One Call or other locate software is considered an asset.
Proficient in English (written and verbal) with strong interpersonal and communication skills.
Strong planning and organizational skills, with the ability to multitask and prioritize effectively.
Ability to meet strict deadlines and perform well under time constraints.
Highly self-motivated and decisive, with a bias for action; takes ownership of challenges, makes informed decisions quickly, and drives solutions independently.
Must be legally entitled to work in Canada. No work permit sponsorship is available for this position.

Benefits:

Competitive Salary with annual cost of living increases
Annual Bonus Program
Group RRSP with 100% Matching
100% Company Paid Benefits
Extended Health Care
Dental Care
Vision Care
Disability Insurance
Vacation & Personal Days, plus Paid Holiday Shutdown
Parental Leave Top-up Program
Employee Assistance Program (EAP)
Life Insurance
Wellness Programs
Free On-site Parking
Casual Dress

Salary Range: $55,000 - $65,000 (CAD)

The posted salary range is intended to provide transparency and may vary based on experience, skills, and qualifications.

AODA:

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.

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