19 meilleures offres (ubc office admin assistant, vancouver, bc) (à pourvoir)

Clinic Secretary/Clerk
University of British Columbia —Vancouver, BC
- De 4 449 $ à 4 676 $ par mois
- Temps plein
- Microsoft Excel
- Traitement de texte
- Cabinet médical
il y a 11 jours
Executive Administrative Assistant
University of British Columbia —Vancouver, BC
- De 4 594 $ à 4 827 $ par mois
- Temps plein
- Anglais
- Microsoft Office
- Expérience administrative
il y a 11 jours
Conference Assistant
University of British Columbia —Vancouver, BC
- De 19,43 $ à 25,90 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 4 jours
Administrative Coordinator
University of British Columbia —Vancouver, BC
- De 4 594 $ à 4 827 $ par mois
- Fins de semaine au besoin
- Travail hybride
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Clerk 3
University of British Columbia —Vancouver, BC
- De 4 442 $ à 4 877 $ par mois
- Heures supplémentaires
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
il y a 1 jour
Public Services Assistant (Shared Services)
University of British Columbia —Vancouver, BC
- De 4 281 $ à 4 386 $ par mois
- Fins de semaine au besoin
- Bar
- Traitement de texte
- Microsoft Office
il y a 9 jours
Research Assistant/Technician 2
University of British Columbia —Vancouver, BC
- De 4 463,88 $ à 5 310,28 $ par mois
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
il y a 1 jour
Dental Clinic Receptionist
University of British Columbia —Vancouver, BC
- De 4 139 $ à 4 241 $ par mois
- Fins de semaine au besoin
- Traitement de texte
- Anglais
- Bases de données
- Assurance Dentaire
Research Assistant/Technician 3
University of British Columbia —Vancouver, BC
- De 28,95 $ à 34,14 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Anglais
il y a 6 jours
Administrative Support (Temporary Placements)
UBC Faculty of Forestry —Vancouver, BC
- De 25,57 $ à 32,63 $ de l’heure
- Temps plein
- En présentiel
Finance Assistant
University of British Columbia —Vancouver, BC
- De 4 314 $ à 4 532 $ par mois
- Temps plein
- Microsoft Excel
- Traitement de texte
- Systèmes PGI
il y a 6 jours
Cataloguing & Acquisitions Assistant
UBC Faculty of Forestry —Vancouver, BC
- De 4 739 $ à 5 102 $ par mois
- Temps plein
- Traitement de texte
- Diplôme d'études secondaires
- Saisie de données
il y a 9 jours
Clinical Research Assistant
University of British Columbia —Vancouver, BC
- De 27,47 $ à 32,68 $ de l’heure
- Temps plein
- Microsoft Office
- Diplôme d'études secondaires
- Baccalauréat
20 h
Senior Program Assistant
University of British Columbia —Vancouver, BC
- De 4 739 $ à 5 102 $ par mois
- Temps plein
- Traitement de texte
- Diplôme d'études secondaires
- Baccalauréat
il y a 6 jours
Assistant Head Technician-Stage
University of British Columbia —Vancouver, BC
- 32,93 $ de l’heure
- Temps partiel
AV Project Coordinator
University of British Columbia —Vancouver, BC
- De 6 438,50 $ à 9 255,58 $ par mois
- Temps plein
- Informatique
- Informatique
- Microsoft Office
14 h
Senior Program Assistant, Undergrad Year 3 & Year 4
University of British Columbia —Vancouver, BC
- De 4 739 $ à 5 102 $ par mois
- Temps plein
- Diplôme d'études secondaires
- Baccalauréat
il y a 1 jour
Assistant Head Technician-Audio
University of British Columbia —Vancouver, BC
- 32,93 $ de l’heure
- Temps partiel
Assistant Head Technician-Lighting
University of British Columbia —Vancouver, BC
- 32,93 $ de l’heure
- Temps partiel
il y a 13 jours

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Clinic Secretary/Clerk

University of British Columbia -
Vancouver, BC

Postuler dès maintenant

Détails du poste

Temps plein
De 4 449 $ à 4 676 $ par mois
Il y a 11 jours

Profil recherché

Microsoft Excel
Traitement de texte
Cabinet médical
Études postsecondaires
Diplôme d'études secondaires
Sens de l'organisation
Compétences en informatique
Dactylographie
Compétences en communication

Description complète du poste

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Clinic Secretary/Clerk (Gr6)

Job Title

Clinic Secretary/Clerk

Department

Administration and Operations Support| Student Health Services | VP Students

Compensation Range

$4,449.00 - $4,676.00 CAD Monthly

Posting End Date

August 6, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

**Please note: A Medical Office Assistant certificate is not required for this position

This position performs a full range of front desk reception services and processes for Student Health and Wellbeing including working with UBC's community to best meet students needs through Early Assist, medical and counselling appointments and providing referral information as appropriate; appointment scheduling; phone inquiries; data entry and file management. The incumbent provides administrative support for Counselling Services staff and has responsibility for a wide range of general office administrative functions. Duties range from complex to routine and include maintaining a highly confidential client record-keeping system, correspondence, communications, project tracking and coordination, organizing meetings, and supplies ordering. This position requires a thorough knowledge of counsellors activities, as well as campus resources. Also requires good judgment, the ability to work independently in a complex and high paced environment, a high level of interpersonal skill, the ability to respond with tact and sensitivity to highly distressed students, the ability to make decisions at times of high stress using analytical and situational methods. This position requires the ability to successfully manage a large amount of administrative responsibility while responding in a calm, caring and professional manner to student needs.

Organizational Status
Reports to the Clinic Manager and works closely with the Care Support Team as well as clinicians, and counselling trainees.

Work Performed

Coordinates work processes, establishes work schedules and priorities, and resolves complex issues.

Provides excellent, seamless and accessible reception service, and provides customer service to clients as required.

Works collaboratively within a service team context to ensure high standards of service provision.

Handles complex customer service complaints or inquiries, and implements corrective actions or identifies processes and systems that require improvement. Makes recommendations for changes.

Responds consistently in a calm, caring and respectful manner to students presenting with a wide range of levels of distress and complexity of concern.

Multitasks effectively in a very high paced work environment.

Determines the urgency of requests for services and works closely with the Clinical Coordinator to manage smooth flow of clients in drop-in periods in order to maximize student s access to resources.

Schedules counselling appointments and maintains an integrated scheduler/data base and file management system for all client contacts.

Registers students for group and psychoeducational programs.

Responds to requests for information, schedules appointments for clients, assists with crisis intervention and connecting clients with appropriate clinical resources/staff.

Administrative Support

Performs data processing and prepares statistical reports.

Tabulates responses from evaluation forms, aggregating responses and developing summary evaluation reports for outreach, group, and workshop programs.

Prepares service and program activity reports.

Prepares reports of measures of activity for outreach, groups, and workshops.

Ensures that reception and waiting room space are well maintained ensuring that office supplies and information materials in pamphlet displays are stocked.

Maintains bulletin boards and distributes brochures within the campus community.

Participates in the development of office procedures.

Maintains photocopiers, printer, and video equipment. Performs routine repairs (fixing paper jams, adding toner and paper), and calls for service when required.

Maintains the schedules of counselors and trainees.

Organizes and arranges meetings, facilities, workshops and other functions (i.e. preparing and organizing information packages for meetings, workshops and special events, recording and preparing meeting minutes).

Supports planning, implementation and review of office administrative tasks.

Educates new staff about current office procedures and operations. Assists staff in identifying and correcting problems related to office operation policy and procedures.

Develops and delivers orientation and training of new staff in administrative office practices and procedures, as well as providing refresher training sessions as requested.

Attends and takes minutes at staff meetings as required.

Communications

Screens and responds accurately to a variety of in-person, written and oral inquiries of an interpretive nature and provides referral information for students as appropriate. Provides accurate and clear information to the public, students and the university community regarding counselling services as well as other campus resources.

Develops and maintains the community referral database.

Develops and maintains a correspondence tracking system including pending and follow-up actions, independently answers correspondence of both a routine and non-routine nature, ensures M&P and other CUPE staff are kept informed of relevant correspondence.

Obtains and discloses confidential and sensitive information as appropriate, determining appropriate course of action, resolving details of unusual situations in the absence of established guidelines.

Responds to urgent and immediate requests calmly and effectively

General

Ensures that office operations are effective and meet or exceed University and professional guidelines.

Performs other duties as related to the requirements and qualifications of the position.

Consequence of Error/Judgement
All student requests for service as well as faculty and staff requests for consultation must be provided in a respectful, timely and supportive way. All information in schedules and client records must be accurate and secure. Failure to provide service that meets these standards will impact negatively on student s access to services, jeopardize student s wellbeing, result in unauthorized disclosure of information and significant risk to the university. Errors or incorrect decisions could result in direct costs, lost opportunities, delays for students and staff. Damage to the unit s and to the University s reputation is likely if the incumbent does not deal tactfully and helpfully with students, parents, faculty members and others.

Supervision Received
Works independently under minimal supervision. Work is performed in accordance with broadly established procedures and practices requiring initiative to plan and complete recurring assignments independently.

Supervision Given
Works cooperatively with other employees. May supervise Work Learn students.

Minimum Qualifications
High school graduation, plus one year of post secondary education, plus completion of a Medical or Dental Office Assistant program (including terminology), plus three years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

High School graduation and two year post-secondary diploma and Medical office assistant training and experience an asset. 4 years related experience or the equivalent combination of education and experience. Diploma in medical administration preferred. Two years of relevant UBC experience, preferably in a student services environment at a college or university. Computer experience required (Word, Excel, UBC SIS preferred). Effective oral and written communication, interpersonal and organizational skills. Ability to type 55 w.p.m. and to operate a normal range of office equipment. The ability to use word-processing, spreadsheet, database, scheduling/electronic mail applications at an intermediate level. A strong ability to prioritize work and to meet deadlines in a fast paced and high traffic environment. Ability to maintain accuracy and attention to detail. Ability to work both independently and within a team environment. Strong interpersonal, communication and organizational skills: initiative, tact and commitment to quality service as interactions occur with a diverse student population who may be vulnerable. Strict respect for confidentiality is essential. Ability to problem solve under stressful circumstances and in a limited time frame. Ability to work calmly and accurately under frequently demanding periods of pressure in a front line setting. Strong ability to multitask, prioritize and work independently in a busy clinic setting and to deal with emergencies/crisis in a calm and professional manner.

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ubc office admin assistant emplois - vancouver, bc

Clinic Secretary/Clerk

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Clerk 3

Public Services Assistant (Shared Services)

Research Assistant/Technician 2

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Research Assistant/Technician 3

Administrative Support (Temporary Placements)

Finance Assistant

Cataloguing & Acquisitions Assistant

Clinical Research Assistant

Senior Program Assistant

Assistant Head Technician-Stage

AV Project Coordinator

Senior Program Assistant, Undergrad Year 3 & Year 4

Assistant Head Technician-Audio

Assistant Head Technician-Lighting

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