6 meilleures offres (office clerk, vernon, bc) (à pourvoir)

Administrative Assistant
North Okanagan Hospice Society —Vernon, BC
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- Congés payés
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il y a 2 jours
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City of Vernon —Vernon, BC
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k'awat'si Economic Development Corporation —Colombie-Britannique
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Accounts Payable Clerk
AIM Roads Inc. —Armstrong, BC
- De 52 500 $ à 55 500 $ par an
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Continuing Studies Instructor – Nursing Unit Assistant Instructor
Okanagan College —Vernon, BC
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Administrative Assistant

North Okanagan Hospice Society -
Vernon, BC

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Détails du poste

Temps partiel
De 18,50 $ à 26,50 $ de l’heure
Il y a 2 jours

Profil recherché

Expérience administrative
Diplôme d'études secondaires
Matériel informatique
Sens de l'organisation
Secrétariat
Terminologie médicale

Description complète du poste

Job Summary
This position provides comprehensive administrative and scheduling support to ensure the efficient operation of the Hospice House Residential Program. The Administrative & Scheduling Coordinator supports the Program Administration Lead, Director of Care, and interdisciplinary care team by coordinating staffing schedules, maintaining accurate records, and supporting daily administrative functions. This role also provides cross-coverage for key administrative positions to ensure continuity of operations.

Duties

Care Team Support

Maintain accurate resident records, including charts, Medical Administration Records, Kardex, care plans, and electronic systems (Medi-tech, InfoAnywhere, NOHS database).
Support inventory management, including monitoring, ordering, and organizing supplies.

Administrative Support

Provide administrative support to the Program Administration Lead, Director of Care, and residential care team.
Perform reception duties at the care station.
Report and track in-house maintenance issues.
Complete data entry across systems including InfoAnywhere, DonorAnywhere, program attendance tracking, and quality improvement initiatives.
Provide coverage during absences for related administrative roles.
Delegate appropriate administrative tasks to office and reception volunteers.

Scheduling

Receive and document staff absence notifications.
Coordinate staffing replacements in accordance with BCNU guidelines and organizational policies.
Maintain and update staff schedules.
Track and maintain call-out logs and leave records.
Maintain and update staff call-out lists.
Other duties as assigned.

Requirements

Required Qualifications:
Confirmation of completion of Grade 12
Experience with staff scheduling in a healthcare or unionized environment is an asset
Experience working in a hospice, healthcare, or not-for-profit environment is preferred
Medical terminology/ Medical or Unit Clerk experience preferred
Proficiency in Microsoft 365 and relevant administrative systems
Intermediate knowledge of computer hardware and software functions
Attention to detail and accuracy required
Strong organizational skills
Ability to prioritize work
Ability to work in a busy environment
Exceptional interpersonal skills to work in a team environment
Ability to work effectively in a sensitive and confidential manner
High level of discernment and professionalism
Clear Criminal Record

Skills and Attributes:

Cultural Competency: Demonstrates respect, sensitivity, and understanding of diverse cultural perspectives and practices.
Leadership: Inspires and motivates staff and community partners to achieve shared goals in cultural safety, grief support, and reconciliation.
Communication: Communicates effectively with clarity, empathy, and cultural sensitivity across diverse audiences. Demonstrates clear, compassionate, and effective communication with residents, families, staff, and external stakeholders. Actively listens and ensures information is conveyed accurately and empathetically.
Teamwork: Fosters collaboration, respect, and shared responsibility among staff, volunteers, and community stakeholders.
Initiative: Identifies opportunities for growth and improvement in grief support and cultural care services. Strong problem-solving, decision-making, and conflict resolution skills. Demonstrates resourcefulness and a solution-oriented mindset.
Self-Management: Demonstrates resilience, adaptability, and accountability in a role that requires emotional intelligence and professional self-care.
Attitude: Models a positive, empathetic, and professional attitude that aligns with the values of hospice care. Maintains composure and compassion in emotionally challenging situations. Empathy, compassion, and a deep commitment to the dignity and well-being of residents and families.

Pay: $18.50-$26.50 per hour

Benefits:

Casual dress
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Work Location: In person

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office clerk emplois - vernon, bc

Administrative Assistant

Recreation Clerk - Facility Bookings

Recreation Clerk

Accounting Clerk - Relocate to Port Hardy, B.C.

Accounts Payable Clerk

Continuing Studies Instructor – Nursing Unit Assistant Instructor

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