Accounts Payable Process & Automation Lead
Devon Properties Ltd.
Location: Victoria, BC (Head Office)
About Devon Properties
Devon Properties Ltd. is a leading property management and real estate services firm headquartered in Victoria, British Columbia, with offices in Vancouver and Kelowna. We are dedicated to improving the rental market for everyone through well-maintained properties, satisfied residents, and detailed financial reporting. Our culture values strong communication, collaboration, and a commitment to excellence in everything we do.
The Opportunity
Devon Properties is seeking an Accounts Payable Process & Automation Lead to modernize and strengthen our high-volume account’s payable function.
This is not a traditional invoice processing position. Our current AP processes rely heavily on longstanding manual practices, fragmented workflows, and outdated technology. We need a practical, technically capable AP professional who can assess the entire invoice to payment lifecycle, identify the causes of delays and rework, and lead the implementation of a faster, more accurate, and scalable approach.
The successful candidate will combine strong full cycle accounts payable expertise with process improvement, systems, automation, and change management skills. This person will work directly in the AP function while designing better workflows, introducing appropriate automation and AI enabled tools, improving data quality and controls, and helping employees and business partners adopt new ways of working.
What We Offer
We recognize that strong candidates do not always meet every qualification listed. If you have solid accounts payable experience and are actively building your knowledge of automation, AI, or digital workflow tools, we encourage you to apply. We are interested in candidates who are adaptable and motivated to use technology to improve how work gets done.
The expected salary range for this position is $60,000 to $65,000 annually. Candidates who bring proven experience leading accounts payable transformation, automation, or AI enabled process improvements are encouraged to apply and
- A collaborative and professional work environment
- Career development and advancement opportunities within a dynamic team
- Extended health and dental benefits.
- 3 weeks’ vacation per calendar year.
- Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment.
What You Will Accomplish
During the first year, you will be expected to:
- Map and assess the complete AP process, from invoice receipt through approval, coding, payment, reconciliation, and record retention.
- Identify the root causes of payment delays, duplicate effort, approval bottlenecks, errors, missing documentation, and limited reporting.
- Develop a practical AP modernization roadmap with clear priorities, timelines, responsibilities, risks, and measures of success.
- Reduce the invoice backlog and shorten the average time from invoice receipt to payment.
- Standardize AP procedures, approval workflows, documentation requirements, vendor onboarding, and exception handling.
- Evaluate and implement appropriate workflow automation, invoice capture, optical character recognition, AI enabled tools, integrations, and reporting solutions.
- Establish dashboards and performance measures for invoice volume, cycle time, aging, exceptions, duplicate payments, outstanding approvals, and vendor inquiries.
- Strengthen financial controls, audit trails, segregation of duties, fraud prevention, and data integrity.
- Train employees and stakeholders on redesigned processes and support successful adoption.
Key Responsibilities:
AP Transformation and Process Improvement
- Lead an end-to-end review and redesign of Devon's high volume accounts payable processes.
- Document current and future state workflows, pain points, control gaps, system dependencies, and opportunities for automation.
- Translate business requirements into practical system and workflow improvements.
- Build business cases and recommendations for technology, integration, and process changes.
- Lead testing, implementation, documentation, training, and ongoing refinement of approved solutions.
- Use data to monitor results and continuously improve speed, accuracy, service, and control.
- Partner with Finance, Property Management, Information Technology, vendors, and other stakeholders to resolve systemic issues and improve accountability.
Accounts Payable Operations
- Support and oversee full cycle accounts payable in a high volume, multi entity environment.
- Ensure invoices are received, validated, coded, approved, entered, and paid accurately and on time.
- Review invoice and payment exceptions, aged items, outstanding approvals, vendor statements, and account discrepancies.
- Maintain accurate vendor records and strengthen vendor onboarding and change verification procedures.
- Support payment runs, electronic payments, cheque processing, cancellations, and reconciliations.
- Review corporate credit card transactions and employee expense reimbursements for accuracy, approval, and supporting documentation.
- Monitor the central AP mailbox and introduce effective intake, routing, tracking, and response standards.
- Help clear existing backlogs while preventing new backlogs through better workflows and controls.
- Prepare reports and analysis for Finance leadership on AP performance, risks, and improvement progress.
Qualifications and Experience
- At least five years of progressive full cycle accounts payable experience, including experience in a high volume environment.
- Demonstrated experience improving, redesigning, or automating an AP or finance process.
- Strong understanding of invoice workflows, approval controls, vendor management, payment processing, reconciliations, and period end requirements.
- Experience working with accounting or enterprise resource planning systems and digital workflow tools.
- Advanced Microsoft Excel skills and strong proficiency with Microsoft 365.
- Experience with tools such as Power Automate, Power BI, invoice capture, optical character recognition, process automation, or AI enabled finance solutions is strongly preferred.
- Ability to evaluate AI and automation tools responsibly, including their accuracy, controls, privacy, security, and business value.
- Diploma or degree in accounting, finance, business, information systems, or a related discipline, or an equivalent combination of education and experience.
- Experience in property management, real estate, construction, or another multi entity environment is an asset.
What You Bring
- You understand AP deeply enough to distinguish a technology problem from a process, data, training, or accountability problem.
- You are curious about technology and can turn new tools into reliable business processes.
- You can move between detailed transaction work and broader process design without losing accuracy.
- You challenge inefficient practices respectfully and follow through from recommendation to implementation.
- You are highly analytical, organized, and comfortable working through ambiguity.
- You communicate clearly with technical and nontechnical stakeholders.
- You build trust, create practical documentation, and help others adapt to change.
- You value speed and service without compromising financial controls or accuracy.
Devon Properties Ltd. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Types: Permanent, Full-time
Pay: $60,000.00-$65,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
Application question(s):
- Please indicate your status in Canada: Citizen / Permanent Resident / Work Permit Holder
- If you are a Work Permit Holder, please specify the type of permit you hold and its expiry date
- What are your salary expectations?
- Have you personally improved, redesigned, or automated an AP or finance process?
- Do you have professional experience with workflow automation, Power Automate, Power BI, OCR/invoice capture, AI-enabled tools, or similar technology?
Experience:
- Accounts payable: 3 years (required)
- Supervisory: 1 year (required)
Location:
Work Location: In person
