Overview
.8 FTE Secondary School Administrative Assistant & Educational Assistant
Position Overview
Artemis Place is looking for a highly skilled person with administrative skills and with experience supporting exceptional and diverse youth. This hybrid position (AA/EA) will involve both administrative duties and direct service with students. The AA/EA will work closely with the School Operations Manager, who will determine operational needs for administrative support. The AA/EA will work closely with the teaching team in maintaining a positive, supportive, focused learning space and atmosphere. The successful candidate must have a strengths-based and trauma-informed approach and be flexible, open, and accommodating. Candidates who are positive, warm, grounded, creative and have strong communication skills are encouraged to apply.
This position is ideal for someone who is highly organized, adaptable, and enjoys working both behind the scenes and directly with students. This role helps ensure the smooth functioning of daily school operations while also supporting a calm, relational learning environment in classrooms. This position requires comfort in shifting between administrative responsibilities and student-facing work as school needs evolve throughout the day or week. A typical day will see the AA/EA start at the front office with the Schools Operation Manager in the mornings and end their day in the classroom supporting students. This role is intended to be flexible and responsive to school needs. The role will backfill for the School Operations Manager when they are sick/on vacation; and may be needed as classroom support for full days in case of several co-occurring staff illness/absence.
Artemis Place is an Independent School with Inclusive Education Designation. We offer nurturing and integrated programming that integrates self-paced and small group academics, life-skills, counselling and parenting support, including an on-site child-care centre. Students include young women, young parents and students who identify as transgender or non-binary, between the ages of 15-19 and often face complex and co-occurring risk factors.
See our website for more information at www.artemisplace.org.
Key Responsibilities
Administrative & Operational Support
Working with direction from the School Operations Manager, responsibilities may include:
· Filing, organizing, and maintaining school records and documents
· Assisting with data entry and maintaining digital filing systems
· Supporting attendance tracking and documentation
· Preparing forms, letters, and school communications
· Helping coordinate supplies and materials for school programs
· Assisting with event preparation and logistics
· Supporting operational tasks during high-demand periods (beginning/end of term, reporting periods, enrollment periods, etc.)
· Maintaining organized storage areas and administrative spaces
· Supporting reception tasks as needed (greeting visitors, answering phone/email)
· Other duties as required
Educational Assistant & Classroom Support
Working with direction from the teaching team, the role will support classroom environments by:
· Assisting teachers in maintaining a positive and productive classroom environment
· Supporting individual students or small groups with academic tasks
· Helping students stay organized and on task
· Supporting students who may require additional emotional or learning support
· Assisting with classroom setup, materials preparation, and transitions
· Supporting supervision during breaks, activities, or field trips as needed
· Helping maintain calm, safe learning spaces aligned with Artemis’ relational approach
· Other duties as required
Qualifications
· Secondary school graduation or equivalent
· Experience in administrative work, office support, or school administration preferred
· Education Assistant Certification or equivalent in related field or equivalent experience working with vulnerable youth, preferably educational settings
· Strong organizational and time management skills
· Ability to prioritize tasks and shift focus as needs change
· Strong interpersonal and communication skills
· Comfortable working both independently and collaboratively
· Strong computer skills (Google Workspace, email, document organization, excel)
· Understanding trauma-informed & relationship-based approaches to education is an asset
· Ability to support students’ academic goals across subjects in grades 10-12
Personal Attributes
The ideal candidate will be:
· Flexible and adaptable
· Calm and patient
· Highly organized and detail-oriented
· Proactive and able to anticipate needs
· Comfortable moving between administrative and student-facing work
· Committed to creating a respectful and inclusive school environment
· Bring special interests/talents and be willing to share those skills through workshops for students
Working Conditions
· Part-time position 28.5 hours per week
· Mondays 9:00-4:30pm; Tuesday-Thursday 9:00-4:00pm
· Work takes place in both office and classroom settings
· Some flexibility in scheduling may be required during peak operational periods
Compensation
· Hourly wage: $29-$32 per hour depending on experience
· Extended benefits including RRSP contributions
· Professional Development Funds
· Health and Wellness Funds
Contract length: August 31st, 2026 – June 25th, 2027; with a possibility of summer hours in July 2027 and a contract renewal for the 2027-2028 schoolyear
Closing Date: July 22nd, 2026 Apply with a cover letter and resume to [email protected]
Pay: $29.00-$32.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Work Location: In person
