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Executive, Office & Finance Administrator

Sienci Labs Inc. -
Waterloo, ON

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Détails du poste

Permanent | Temps plein
De 50 000 $ à 70 000 $ par an

Profil recherché

Traitement de bureau
Tenue de dossiers
Google Suite
Google Docs
Finance
Tableurs
Classement
Gestion des horaires
Traitement des paiements de factures
QuickBooks
Saisie de données
Gestion des documents
Compétences en communication

Description complète du poste

About Sienci Labs

At Sienci Labs, we build software that empowers people to create, collaborate, and innovate. Our tools are used by a growing community of developers, businesses, and creators around the world. We're a small, fast-moving team that thrives on solving real-world problems through clean code, smart engineering, and a relentless focus on quality.

About the role

We are looking for a dependable, organized, and detail-oriented administrator to support our CEO, administrative team, and day-to-day office operations.

This is a varied, hands-on role combining executive support, office coordination, and routine finance administration. You will help keep our workplace organized, ensure recurring tasks are completed on time, and support established financial processes through accurate recordkeeping.

The balance between office administration and finance related work may be adjusted based on the successful candidate’s experience and strengths. A background in finance administration or bookkeeping support would be helpful, but formal accounting credentials are not required.

This is an in-person position at our Waterloo office.

Responsibilities

Your responsibilities may include:

Executive and administrative support

Supporting the CEO and administrative team with day to day tasks
Coordinating meetings, appointments, and schedules
Completing forms, paperwork, and other administrative requests
Answering or directing general calls, emails, messages, and inquiries
Directing incoming mail and packages
Providing backup administrative coverage when needed
Handling confidential information with discretion

Office coordination

Keeping the office, kitchen, and shared workspaces organized and well supplied
Monitoring office supplies, coffee, refreshments, and other workplace necessities
Coordinating routine office services, maintenance, waste collection, and related vendors
Helping organize company meetings, events, and workplace activities

Finance administration

Processing invoices, payments, reimbursements, and other routine transactions according to established procedures
Entering and maintaining accurate information in QuickBooks, spreadsheets, and internal systems
Collecting receipts, invoices, approvals, and supporting documentation
Organizing financial and administrative records
Preparing information for reconciliations, reporting, and review
Following up on missing documents, approvals, or incomplete requests
Monitoring recurring financial and administrative deadlines

What we are looking for

Strong attention to detail and accuracy
Excellent organization and follow-through
Comfort working with recurring tasks, checklists, and deadlines
The ability to follow an established process consistently
Good judgment and discretion when handling confidential information
Clear written and verbal communication
Flexibility and a willingness to help wherever needed in a growing company

Helpful experience

Experience with any of the following would be helpful but is not required:

QuickBooks or similar accounting software
Google Workspace, including Gmail, Google Docs, and Google Sheets
Invoice, payment, expense, reimbursement, or purchasing processes
Recordkeeping and document management
Office or facilities coordination
Supporting an executive or leadership team
Working in a small or growing company
Access to a vehicle

To apply, please submit a cover letter and resume. Applications without these items will not be considered.

Pay: $50,000.00-$70,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Discounted or free food
Extended health care
Flexible schedule
Life insurance
On-site parking
Vision care

Application question(s):

Have you included a cover letter and resume?

Work Location: In person

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