Avid Insurance is a fast-paced Insurance Brokerage doing business across three Canadian Territories as well as Western Canada.
We seek our next Administrative/Broker Assistant, to work alongside our broker group. The successful candidate must hold a Canadian Residency or Permanent Residency Status. Priority hiring preferential to Indigenous Canadians in Nunavut, Northwest Territories and the Yukon
If you are a highly motivated, competent, detail oriented, experienced, multi-tasking, customer service minded assistant, who is result driven; and literally can hit the ground running, Avid Insurance will be the place of employment for you.
When we say we are busy, we are. When we say we need an employee with a skill set that can hit the ground running, we mean that. This position does not require a fast-paced walker but rather a full-on competitive marathon runner.
The head office of our fast-paced insurance brokerage is proudly located in Wilcox, Saskatchewan, home of the Notre Dame Hounds and Athol Murray College of Notre Dame. When considering education and sports this community is one of the best! Housing “may” be available for the right candidate in this community.
We have locations in Whitehorse YT., and in Yellowknife, NT. therefore, you can choose the location most suitable to you. Please state your work location preference in your application.
This is an IN PERSON POSITION. Work must be completed at the physical location(s) . There is no option to work remotely.
Position: Full-time/ permanent, 35-40hrs/week, possibly Saturdays for 5 or less hours (1 vacancy)
Shift: Day
Language: Clear, Concise Written and Spoken Canadian English
Education: College or other certificate or diploma from a program of 1 year to 2 years
Responsibilities:
- Provide administrative support to brokers and management
- Greet, assist, and direct walk-in clients to their broker or service representative
- Answer telephone, transferring calls, taking, and forwarding messages
- Follow established office procedures, policies, and routines
- Risk and need assessments of clients
- Data entry to Power Broker management system, Applied and Powerhouse systems
- Data entry and transpose data to excel and multiple Insurance Company applications in a time sensitive manner
- Data entry of completed underwriting packages to Insurance Company portals
- Prepare and Issue Legal Certificates Under Broker Direction, such as pink slips, COI's
- Advise Brokers of Insurer requests for additional information
- Arrange, co-ordinate and possibly attend meetings and appointments, etc.
- Answer and respond to email inquiries without the aid of AI - It is expected that only natural Human Intelligence will be used while interacting with clients and colleagues at Avid.
- Order office supplies and maintain inventory
- Type and proofread correspondence, forms and other documents as requested
- Other duties as may arise from time to time which may be assigned to this position
Qualifications:
Administrative Degree with Minimum of 2 years’ experience in Administrative Role; May consider over 1 year "Canadian" work experience, depending on the industry and experience gained. OR CAIB 11 and at least 1 year experience in a Broker or Broker Admin role.
Computer and technology knowledge
- MS Excel
- MS PowerPoint
- MS Word
- Adobe Acrobat Reader
- Outlook Mail
Security and safety
- Criminal record check
- Confidentiality agreement
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Organized
- Team player
- Client focused
- Time management
- Due diligence
- Quick learner
- Possess class 5 drivers license in Canada
Who can apply to this job?
Anyone who is located in or around Wilcox, SK, Yellowknife, NT or Whitehorse YT or is willing to re-locate to one of these centers without a relocation benefit.
Only apply to this job if:
- You are a Canadian citizen, a permanent resident of Canada.
- You have a valid drivers license
- You can relocate to one of our communities without assistance
- PRIORITY HIRING TO THOSE CANDIANS PRESENTLY LIVING IN NT, NU AND YT OR SK
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
Job Types: Full-time, Permanent
Pay: From $50,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
