20 meilleures offres (administrative assistant casual, calgary, ab) (à pourvoir)

Legal Administrative Assistant / Office Manager
Osprey Legal —Calgary, AB
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Infini Health —Calgary, AB
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Covenant Care —Calgary, AB
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Administrative Coordinator
The Commons Ltd. —Calgary, AB
- De 25 $ à 30 $ de l’heure
- Temps partiel
- Travail hybride
- Microsoft Word
- Logiciels de GRC/CRM
- Google Suite
- Travail à domicile
- Heures d'arrivée et de départ flexibles
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il y a 5 jours
Part-Time Office Administrator
McCuaig & Associates Engineering Ltd —Calgary, AB
- De 22 $ à 28 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
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il y a 13 jours
Office Administrator/Receptionist
ABM College —Calgary, AB
- Temps partiel
- Microsoft Word
- Microsoft Excel
- Diplôme d'études secondaires
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Administrative Secretary E Schools
Calgary Board of Education —Calgary, AB
- 30,19 $ de l’heure
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Administrative Support, Reception
Kindred Connections Society —Calgary, AB
- De 16,00 $ à 22,50 $ de l’heure
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- Microsoft Office
- Diplôme d'études secondaires
- Sens de l'organisation
- Assurance Invalidité
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il y a 11 jours
Administrative Support III
Alberta Health Services —Calgary, AB
- De 25,72 $ à 31,25 $ de l’heure
- Fins de semaine au besoin
- Microsoft Word
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il y a 2 jours
Office Administrator
Xcel Automation Ltd. —Calgary, AB
- Temps partiel
- Microsoft Outlook
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il y a 6 jours
Medical Office Administrator
Baan Thai Massage —Calgary, AB
- Jusqu’à 26 $ de l’heure
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- Anglais
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Office Administrator
Master's Counselling Services —Calgary, AB
- De 20 $ à 27 $ de l’heure
- Temps partiel
- Microsoft Office
- Maîtrise
- Expérience administrative
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il y a 11 jours
Administrative Assistant - Care (Part Time and Full Time)
Chinese Christian Wing Kei Nursing Home —Calgary, AB
- Fins de semaine au besoin
- Service à la clientèle
- Traitement de texte
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il y a 10 jours
Administrative Assistant
Carrington Physio & Rehab —Calgary, AB
- De 16 $ à 17 $ de l’heure
- Temps partiel
- Gestion des stocks
- Cabinet médical
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- Congés payés
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Office Assistant
Scope Immigration Services —Calgary, AB
- 15 $ de l’heure
- Temps partiel
- Traitement de texte
- Expérience administrative
- Diplôme d'études secondaires
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Executive Assistant & Client Care Coordinator
Rise and Shine Network —Calgary, AB
- À partir de 25 $ de l’heure
- Temps partiel
- Travail hybride
- Expérience administrative
- Compétences en communication
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il y a 4 jours
Health Administration Assistant
Shepherd’s Care Foundation —Chestermere, AB
- De 17,67 $ à 31,10 $ de l’heure
- Microsoft Word
- Anglais
- Expérience administrative
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Seasonal Administrative Assistant
Operation Eyesight Universal —Calgary, AB
- De 20 $ à 22 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Salesforce
- Saisie de données
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il y a 12 jours
Office Administrator (part-time) - Creekside Location
Momentum Health Creekside —Calgary, AB
- De 17 $ à 19 $ de l’heure
- Temps partiel
- Cabinet médical
- Diplôme d'études secondaires
- Réception
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il y a 3 jours
Physiotherapy Clinic Administrative Assistant
Calgary Core Physiotherapy —Calgary, AB
- De 19 $ à 21 $ de l’heure
- Temps partiel
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- Diplôme d'études secondaires
- Sens de l'organisation
- Assurance Dentaire
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il y a 3 jours

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Legal Administrative Assistant / Office Manager

Osprey Legal
Calgary, AB

Postuler rapidement

Détails du poste

Temps partiel
De 28 $ à 33 $ de l’heure
Il y a 3 jours

Profil recherché

Expérience de soutien dans le domaine juridique
Tenue de dossiers
Gestion des opérations
Tenue des dossiers
Gestion des fournisseurs
Planification des rendez-vous clients
Gestion des demandes des clients
Amélioration des processus
Recherche
Soutien technique
Litige
Gestion d'agenda
Gestion des relations avec les fournisseurs
Archivage de documents
Expérience dans un rôle juridique
Gestion de bureau
Correction d'épreuves
Gestion des documents
Adobe Acrobat
Interaction avec les clients
Amélioration des processus opérationnels

Description complète du poste

We are a small, established boutique litigation firm in Calgary — and we’re growing.

We’re looking for an experienced Legal Administrative Assistant / Office Manager who is organized, resourceful, good with people and interested in combining litigation support with responsibility for keeping a small office running smoothly.

You’ll work directly with the firm’s founding lawyer and take real ownership of the administrative side of the practice — from court filings and client files to billing, vendors, technology and the systems that keep the firm organized.

The position will start at approximately 20–25 hours per week, with the intention that it can develop into a full-time position as the firm grows. For the right person, there is also an opportunity to take on increasing responsibility for the firm’s systems and day-to-day operations.

If you like variety, enjoy figuring things out and get genuine satisfaction from making things work better, we’d like to meet you.

What You’ll Actually Do

Variety is a big part of this job.

On any given day, you might file documents with the Court, organize materials for an upcoming application, chase down an expert report, help open a new client file, prepare an invoice — and then figure out a better way for us to handle one of our administrative processes.

Your responsibilities will include:

Managing client files, correspondence and documents, including consistent electronic filing and document naming
Managing calendars, deadlines, appointments, meetings and court dates
Preparing, formatting and proofreading correspondence and legal documents
Filing documents with the Alberta Courts and other registries
Assisting with Land Titles, corporate and other searches and filings
Organizing documents and materials for litigation matters, applications and hearings
Coordinating with clients, opposing counsel, experts, process servers, court runners and other service providers
Handling prospective-client inquiries, scheduling consultations, sending intake forms and opening approved matters
Assisting with timekeeping, pre-billing, invoicing, expense entry, receipts and appropriate follow-up on outstanding accounts
Processing vendor invoices and liaising with the firm’s bookkeeper or accountant as needed
Opening, closing and archiving files and maintaining accurate administrative records
Managing day-to-day office needs, including mail, couriers, supplies, equipment, subscriptions, repairs and service providers
Coordinating office technology and software access, working with IT support and troubleshooting basic issues
Supporting onboarding by arranging equipment, system access, training and routine personnel records
Helping maintain the firm’s website and lawyer profiles and coordinating approved marketing projects and providers
Scheduling meetings, preparing basic reports, researching suppliers, obtaining quotes and assisting with special projects
Creating useful checklists, precedents and administrative systems
Identifying inefficient processes and helping design practical improvements
Spotting things that need attention, troubleshooting, and taking the initiative to resolve issues

Who We’re Looking For

Ideally, you have 3–5 years of experience working as a legal administrative assistant preferably in litigation or an office manager. More importantly, you’re someone who:

Is exceptionally organized and notices details other people miss
Takes responsibility for getting things finished
Can manage competing priorities without becoming flustered
Has good judgment and knows when to take initiative — and when to ask
Is friendly, professional and comfortable dealing directly with clients
Is confident with technology and enjoys learning new systems
Doesn’t need detailed instructions for every new task
Sees an inefficient process and wants to improve it
Can work independently
Has a sense of humour and enjoys working in a small, collaborative environment

Experience with Alberta court procedures and electronic filing is strongly preferred.

Experience with CosmoLex, Microsoft 365 and Adobe Acrobat would be an asset.

A Legal Assistant diploma or equivalent training would also be an asset.

Why This Role Is Different

We’re not looking for someone to sit at a desk waiting for instructions.

In a small firm, a great legal assistant can make an enormous difference — and we want someone who likes that idea.

Initially, your focus will be supporting the founding lawyer and keeping the litigation practice organized and running smoothly.

As the firm grows, there will be opportunities to take ownership of broader parts of the business, including workflow, billing, technology, vendor management, onboarding, office administration and coordination of approved marketing projects.

For someone interested in that progression, the position could ultimately develop into an Operations Coordinator or Operations Manager role, with meaningful influence over how the firm’s administrative systems evolve.

If, on the other hand, you’re an excellent legal assistant, or an excellent office manager, who simply wants interesting work, flexibility and a smaller working environment, we’d like to hear from you too.

The Practical Details

Location: Calgary, Alberta

Hours: Approximately 20–25 hours per week initially

Salary: $28–$33 per hour, depending on experience

Experience: Ideally 3–5 years of relevant experience

Work arrangement: Hybrid — a combination of working from our dog-friendly Calgary office and remotely

Future opportunity: Potential to develop into a full-time position as the firm grows

Application deadline: September 20, 2026

A Little About How We Work

We believe people do their best work when they’re trusted, given responsibility and allowed some flexibility in how they get things done.

You’ll work closely with the firm’s founding lawyer rather than disappearing into a large administrative team. You’ll see how the whole practice operates, have a genuine impact on how we do things, and have an opportunity to grow your role alongside the firm.

We’re serious about doing interesting, excellent legal work.

Interested?

Please send us your resume and a short cover letter telling us a little about yourself, your relevant experience and why this particular role caught your attention.

Applications will be accepted until September 20, 2026.

Pay: $28.00-$33.00 per hour

Expected hours: No less than 20.0 per week

Benefits:

Casual dress
Flexible schedule

Work Location: Hybrid remote in Calgary, AB T3E 6L1

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant casual (calgary, ab)

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