20 meilleures offres (office coordinator, etobicoke, on) (à pourvoir)

Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
- À partir de 70 000 $ par an
- Fins de semaine au besoin
- Hospitalité
- Microsoft Outlook
- Gestion des stocks
- Assurance Dentaire
- Congés payés
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Service and Admin Coordinator
Multi-Flow Systems —Concord, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Expérience administrative
- Diplôme universitaire non requis
- Saisie de données
- Assurance Invalidité
- Assurance Dentaire
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Dental treatment coordinator/front desk/Receptionist
Dentistry —Scarborough, ON
- À partir de 25 $ de l’heure
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Expérience administrative
- Assurance Dentaire
- Congés payés
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Human Resources Coordinator (1-year contract)
Saand —Toronto, ON
- Quart de soir
- Microsoft Word
- Microsoft Outlook
- Service à la clientèle
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Dental Receptionist/Treatment Co ordinator
Park Lane Dental Care —Toronto, ON
- De 30 $ à 35 $ de l’heure
- Temps plein
- Anglais
- En présentiel
- Leadership
- Assurance Dentaire
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Administrative Coordinator (1-Year Contract)
Oxford Properties —Mississauga, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Outlook
- Baccalauréat
- Sens de l'organisation
Administrative Coordinator (1-Year Contract)
OMERS —Mississauga, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Outlook
- Baccalauréat
- Sens de l'organisation
Dental Receptionist / Patient Experience Coordinator
Eleven Dental —Toronto, ON
- De 22 $ à 30 $ de l’heure
- Temps partiel
- Baccalauréat
- En présentiel
- Epic
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Project Coordinator/Executive Assistant
Summit Search Group —Toronto, ON
- De 70 000 $ à 95 000 $ par an
- Temps plein
- Salesforce
- Compétences rédactionnelles
- Anglais
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il y a 10 jours
HR Coordinator
Vita Community Liv Serv —Toronto, ON
- De 55 689,48 $ à 60 313,49 $ par an
- Temps plein
- Soutien aux personnes handicapées
- Capacités de présentation
- Contrats
- Programme d'Aide aux Employés
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il y a 4 jours
HR Coordinator
Spectrum Health Care —Mississauga, ON
- De 48 000 $ à 50 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Congé de maladie payé
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Transportation and Shipping Office Coordinator (contract) - Afternoon Shift
Arterra Wines Canada —Mississauga, ON
- De 44 689 $ à 61 448 $ par an
- Temps partiel
- Gestion des stocks
- Diplôme d'études secondaires
- Esprit d'analyse
Bilingual HR Coordinator
YM inc —North York, ON
- De 60 000 $ à 65 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Espagnol
- Assurance Dentaire
- Bourses d'Études
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il y a 8 jours
Full-Time Sales & Admin Coordinator
CarShine Detailing —Mississauga, ON
- De 20 $ à 30 $ de l’heure
- Temps plein
- Télétravail
- Logiciels de GRC/CRM
- Service à la clientèle
- Expérience administrative
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Office Administrator/Facilities Coordinator
Kingsdale Advisors —Toronto, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Outlook
- Gestion des stocks
- Baccalauréat
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Administrative Assistant/Clinical Coordinator
Connecting Dots Foundation —Brampton, ON
- De 22 $ à 28 $ de l’heure
- Temps partiel
- Certification RCR
- Microsoft Outlook
- Expérience administrative
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il y a 3 jours
Office Coordinator
Aikam —Mississauga, ON
- De 20 $ à 25 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Outlook
- Cabinet médical
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Client Service Coordinator/ Front Desk
Blo Lakeshore Village/Mississauga —Mississauga, ON
- Temps partiel
- Assainissement
- Réception
- Nettoyage
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Coordinator, Office Services
Picton Mahoney Asset Management —Toronto, ON
- De 48 000 $ à 52 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Certification RCR
- Régimes de participation aux bénéfices
- Assurance Invalidité
Postuler rapidement
il y a 1 jour
Administrative Coordinator - Mississauga
Raffi Jewellers Yorkdale Inc —Mississauga, ON
- De 55 000 $ à 65 000 $ par an
- Temps plein
- Hospitalité
- Microsoft Office
- Expérience administrative
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Executive Assistant & Family Office Coordinator

Helia Capital
Toronto, ON

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Détails du poste

Permanent | Temps plein
À partir de 70 000 $ par an

Profil recherché

Hospitalité
Sourçage
Microsoft Outlook
Gestion des fournisseurs
Gestion des stocks
Expérience en soutien administratif
Classement
Recherche
Expérience administrative
Gestion d'agenda
Orientation axée sur le service à la clientèle
Expérience en soutien exécutif
Calendrier Microsoft Outlook
Conciliation des cartes de crédit

Description complète du poste

At Helia Capital, we believe exceptional executive support goes far beyond managing calendars and coordinating logistics. It is about anticipating needs before they arise, creating seamless experiences, and giving the people you support the confidence that every detail has been thoughtfully considered. Reporting to the Senior Manager of Executive Operations, the Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative support while overseeing a broad range of personal, lifestyle, and executive priorities. By bringing order to complexity and ensuring flawless execution, you will enable the CEO to remain focused on the highest-value aspects of the business.

Key Responsibilities:

Executive & Administration Support

Coordinate appointments, reservations, and scheduling for personal and business commitments
Maintain and update all calendars across CEO Operations, including but not limited to outlook calendar and household calendar, ensuring accurate coordination across family members and household staff
Manage credit card reconciliations and expense reporting for the CEO and designated household team members
Manage office inventory, supplies, incoming mail, and package distribution
Coordinate boardroom setup, technology, catering, and meeting logistics
Assist with the planning and execution of business meetings, corporate functions, and private events at residences, offices, and external venues
Maintain accurate records, files, and documentation while handling highly confidential information
Research and source products, services, experiences, vendors, properties, travel options, and other opportunities, providing well-considered recommendations aligned with the CEO’s preferences and objectives
Support special projects and administrative initiatives, as assigned

Travel & Lifestyle Coordination

Coordinate all domestic and international business and leisure travel, including commercial flights, private aircraft charters, accommodations, transportation, and detailed itineraries
Arrange transportation for the CEO, family members, and guests
Manage weekly restaurant reservations and curate dining and entertainment experiences for family, friends, and business partners
Oversee seasons ticket memberships, including ticket allocation and guest coordination
Build and maintain strong relationships with vendors, travel providers, property management, concierge services, and external partners

Household Operations

Coordinate household shopping, errands, and organizational projects as needed
Arrange weekly dry cleaning, tailoring and wardrobe maintenance
Schedule vehicle maintenance, servicing, detailing, and seasonal requirements
Coordinate household deliveries, inventory management, and routine maintenance
Respond to household emergencies, coordinating vendors and escalating issues appropriately

What You Bring to the Table:

This role is ideal for someone who combines exceptional organization with a passion for service excellence. You are equally comfortable managing complex schedules, coordinating international travel, and supporting executive priorities as you are researching unique experiences, planning memorable events, and handling personal matters with discretion and care. You are proactive, resourceful, and thrive in a fast-paced environment where no two days are the same. In return, you'll join a high-performing Executive Office in a role that offers variety, autonomy, and the opportunity to make a meaningful impact every day.

Requirements

Experience supporting a senior executive, private household, family office, luxury hospitality, concierge, or similar high-service environment where exceptional attention to detail and discretion are essential
Exceptional organizational and multitasking abilities, with the capacity to manage competing priorities, complex schedules, and multiple stakeholders while maintaining accuracy and follow-through
A proactive, solutions-oriented mindset, demonstrating initiative, resourcefulness, and the ability to anticipate needs, resolve issues independently, and continuously improve the overall service experience
A passion for delivering elevated experiences, with an interest in luxury hospitality, travel, dining, entertaining, and lifestyle trends, and the ability to curate thoughtful recommendations tailored to different audiences and occasions
Ability to remain calm, adaptable, and composed under pressure, responding confidently to changing priorities, urgent requests, and occasional evening or weekend commitments
High level of integrity, discretion, and confidentiality, with the maturity to handle sensitive personal and business matters with sound judgment

Why You Should Join:

Competitive Compensation: We offer a competitive base salary and a performance-based bonus system
Comprehensive Benefits: We cover 100% of employer-paid benefits for you and your family members
Secure Your Future: With our RRSP matching program, we help you secure financial stability for the long term
Vacation: 4 weeks of paid vacation after just 1 year
Unmatched Growth Opportunities: We’re committed to your development with endless opportunities to learn, evolve, and achieve your professional goals

Pay: From $70,000.00 per year

Benefits:

Dental care
Paid time off
RRSP match
Vision care

Work Location: In person

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Affinez votre recherche

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office coordinator (etobicoke, on)

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