Executive Assistant & Client Care Coordinator to Team Leader
REMAX East Coast Elite Realty – Fredericton, NB
Full-Time | Monday–Friday | 9:00 a.m. – 5:00 p.m.
Are you someone who naturally takes initiative, enjoys helping people and thrives in a fast-paced environment where no two days are the same?
One of New Brunswick's top-producing REALTORS® is looking for an exceptional Executive Assistant & Client Care Coordinator to become an integral part of a growing business.
This is not an entry-level administrative position. We are looking for someone who is organized, energetic and professional. Someone who sees what needs to be done before they're asked, takes ownership of their work and genuinely enjoys creating outstanding experiences for clients.
You'll become the right hand to a busy Team Leader, helping manage the day-to-day operations of a successful real estate business while building strong relationships with clients, business partners and our team.
What You'll DoClient Care
- Deliver exceptional customer service to buyers and sellers from the beginning of their real estate journey through closing.
- Schedule property showings and follow up to obtain showing feedback.
- Maintain regular communication with clients to ensure they always feel informed and supported.
- Coordinate appointments, inspections, appraisals and other important milestones throughout each transaction.
- Build positive relationships with clients that create lifelong referrals.
Executive Support
- Manage calendars, appointments and daily priorities.
- Prepare listing presentations, buyer packages and client materials.
- Coordinate meetings, travel and special projects.
- Help keep projects moving efficiently while anticipating what's needed next.
- Protect the Team Leader's time by staying organized and proactive.
Transaction Coordination
- Assist in preparing and organizing transaction paperwork.
- Liaise with lawyers, lenders, inspectors, appraisers and cooperating REALTORS®.
- Monitor important deadlines and ensure files remain organized and compliant.
- Help oversee transactions from accepted offer through closing.
Marketing & Community Engagement
- Assist with social media content and scheduling.
- Coordinate photography, marketing materials and promotional campaigns.
- Create simple graphics using Canva or similar software.
- Help organize client appreciation events, community initiatives and office activities.
- Support the ongoing growth of one of New Brunswick's leading real estate brands.
Office Operations
- Help improve systems, workflows and office efficiency.
- Maintain organized filing systems and client records.
- Assist with CRM management and client follow-up campaigns.
- Look for opportunities to improve the client experience and overall efficiency of the business.
We're Looking For Someone Who...
- Loves helping people.
- Is exceptionally organized and detail-oriented.
- Communicates professionally and confidently.
- Can manage multiple priorities without becoming overwhelmed.
- Is dependable, trustworthy and maintains complete confidentiality.
- Is comfortable learning new technology and software.
- Enjoys solving problems and finding better ways of doing things.
- Takes pride in being proactive rather than reactive.
- Works well independently while also being a valued member of a team.
Qualifications
Required:
- Excellent organizational and time-management skills.
- Outstanding customer service and communication skills.
- Strong computer skills including Microsoft Office.
- Experience with social media platforms.
- Valid driver's licence and reliable transportation.
The following would be considered strong assets:
- Experience in the real estate, legal, banking or professional services industries.
- Experience with CRM software.
- Experience creating content with Canva or similar design programs.
- Experience with bookkeeping software such as QuickBooks.
- Knowledge of organizing receipts, expense tracking and preparing financial information for an accountant.
- Experience coordinating projects or events.
What We Offer
- Competitive compensation based on experience.
- Monday to Friday schedule (9:00 a.m. – 5:00 p.m.).
- Two weeks paid vacation to start.
- A positive, supportive and professional work environment.
- The opportunity to work alongside one of New Brunswick's leading REALTORS® and the REMAX Team.
- A career where your ideas, initiative and contributions are genuinely valued.
- Opportunities to grow with an established and respected real estate company.
If you're looking for more than just a job—if you're looking for an opportunity to become an essential part of a successful business—we'd love to hear from you.
Please submit your resume in person to REMAX at 283 Saint Mary's Street, along with a cover letter telling us why you'd be an excellent fit for this position.
Only candidates selected for an interview will be contacted.
Job Types: Full-time, Contract, Permanent
Benefits:
- Company events
- Paid time off
Application question(s):
- Do you currently live in the Fredericton area?
Education:
- Secondary School (preferred)
Licence/Certification:
- Driver's License (preferred)
Work Location: In person
