12 meilleures offres (office administrator & customer service coordinator, mississauga, on) (à pourvoir)

Office Administrator/Facilities Coordinator
WeShall Investments —Toronto, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Congés payés
- Programme d'Aide aux Employés
Postuler rapidement
il y a 12 jours
Office Administrator/Facilities Coordinator
Kingsdale Advisors —Toronto, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postuler rapidement
il y a 1 jour
Executive Assistant & Office Coordinator
Crosslink Technology Inc. —Mississauga, ON
- De 60 000 $ à 68 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Indemnité kilométrique
- Assurance Dentaire
Postuler rapidement
il y a 1 jour
Accounts Receivables Coordinator/Dental Administrator - Dental Operations
Krest One Dental —Mississauga, ON
- De 20 $ à 25 $ de l’heure
- Temps plein
- Sens de l'organisation
- En présentiel
- Compétences en communication
- Assurance Dentaire
Postuler rapidement
il y a 6 jours
Office Administrator / Customer Service & Accounts Coordinator
VW CASH & CARRY —Toronto, ON
- À partir de 19 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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BDC Coordinator/Office Admin, Signature Cars
Signature Cars —Mississauga, ON
- De 18 $ à 19 $ de l’heure
- Fins de semaine au besoin
- Logiciels de GRC/CRM
- Vente
- Expérience administrative
Postuler rapidement
il y a 4 jours
Dental Front Desk Administrator / Treatment Coordinator Toothworks Square One Dental
MHMI —Mississauga, ON
- De 22 $ à 28 $ de l’heure
- Fins de semaine au besoin
Postuler rapidement
Operations Coordinator and Office Admin
Reston Pallet Solutions —Etobicoke, ON
- À partir de 18 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
il y a 14 jours
Office Admin & Social Media Coordinator
BGC St. Alban's Club —Toronto, ON
- 18 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Certification RCR
Postuler rapidement
il y a 11 jours
Office Assistant and showroom coordinator
PARAMOUNT KITCHEN & BATH —Mississauga, ON
- De 21 $ à 23 $ de l’heure
- Temps plein
- AutoCAD
- Service à la clientèle
- Microsoft Office
Postuler rapidement
il y a 4 jours
Dental Front Desk Administrator / Treatment Coordinator
MHMI —Toronto, ON
- De 20 $ à 27 $ par an
- Soirs au besoin
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Field Coordinator & Administrative Assistant
POS PROPERTY MANAGEMENT —Brampton, ON
- À partir de 18 $ de l’heure
- Temps partiel
- Microsoft Word
- Google Suite
- Anglais
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Office Administrator/Facilities Coordinator

WeShall Investments
Toronto, ON

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Détails du poste

Permanent | Temps plein
De 50 000 $ à 60 000 $ par an
Il y a 12 jours

Profil recherché

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Service à la clientèle
Microsoft Office
Expérience administrative
Compétences en communication
Gestion du temps

Description complète du poste

Company Overview

WeShall Investments is a premier mid-market private equity firm with a diverse portfolio of investments across Canada, the United States, and the Caribbean. Headquartered in Toronto, the firm partners with exceptional entrepreneurs and high-potential businesses by providing strategic capital, operational expertise, and valuable industry connections to drive sustainable growth and long-term success. Guided by its core values of diversity, integrity, collaboration, and excellence, WeShall Investments is committed to creating both strong financial returns and meaningful social impact by expanding access to opportunity, supporting innovative businesses, and fostering positive change in the communities it serves.

Position Overview

The Office Administrator/Facilities Coordinator plays a key role in ensuring the smooth day-to-day operation of the office by providing comprehensive administrative and facilities support. Reporting to the Head of Human Resources, this position is responsible for creating a welcoming, well-organized, and productive workplace environment for employees, clients, and visitors. With a strong focus on organization, service, and attention to detail, this role serves as a key point of contact for office operations and helps foster a positive workplace culture.

Responsibilities & Key Duties

Perform general office cleaning, organization, and upkeep, including maintaining the exterior appearance of the building to ensure a safe, professional, and welcoming environment.
Coordinate with external vendors and service providers for maintenance, repairs, cleaning services, and office supplies, ensuring timely and cost-effective support.
Manage office supply inventories, including ordering, receiving, and replenishing materials as needed.
Organize and coordinate office lunches, meetings, employee events, and other workplace activities, ensuring all logistical requirements are met.
Welcome and assist visitors, clients, and employees in a professional, courteous, and friendly manner.
Maintain a clean, organized, and inviting reception area that creates a positive first impression.
Purchase groceries, snacks, coffee/tea, and other office necessities for daily office operations, meetings, and events.
Receive, sort, and distribute incoming mail and packages, and coordinate outgoing shipments and courier services.
Process and submit expense reports, ensuring receipts and supporting documentation are accurate and submitted within required timelines.
Provide general administrative support to the team, assisting with ad hoc projects and office-related tasks as required.
Prepare meeting rooms by ensuring furniture, equipment, technology, and materials are set up and ready for use.
Support the onboarding process for new employees, including workstation setup, equipment coordination, and ensuring required supplies and resources are available.
Assist with employee offboarding by coordinating the return of company property and preparing workspaces for future use.
Identify opportunities to improve employee experience and office effectiveness.
Provide administrative and operational support to senior leadership as required, demonstrating professionalism, discretion, and strong judgement.
Support employee engagement initiatives and workplace experience programs that contribute to employee satisfaction and team culture.

Qualifications & Attributes

Exceptional attention to detail and commitment to maintaining high standards in both administrative and facilities-related responsibilities.
Strong organizational, time-management, and multitasking skills, with the ability to effectively prioritize competing responsibilities.
Professional verbal and written communication skills, with strong customer service orientation.
Creative thinker with a resourceful and proactive approach to projects, problem-solving, and continuous improvement.
Eager to learn and adaptable, with the ability to thrive in a fast-paced entrepreneurial environment.
Strong interpersonal skills with the ability to build trust and credibility across all levels of the organization while maintaining confidentiality and exercising sound judgment.
Open to feedback, committed to continuous improvement, and willing to adapt work approaches based on changing business needs.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and common office technology and software applications.
Dependable, professional, and capable of handling sensitive and confidential information with discretion.
Ability to work independently while also collaborating effectively within a team environment.
Ability and willingness to perform light physical duties and support facilities-related responsibilities, including office setup, inventory management, facilities maintenance, general upkeep, and light cleaning, to ensure a clean, organized, and professional workplace.
Experience managing office operations, including supplies, vendor relationships, mail distribution, and expense reporting is considered an asset.
Comfortable supporting senior leaders, managing multiple competing priorities, and proactively responding to the evolving needs of a growing organization.

Thank you for your interest in joining WeShall Investments. We appreciate the time and effort invested in every application; however, only candidates whose qualifications most closely match the requirements of the role will be contacted for an interview.

Pay: $50,000.00-$60,000.00 per year

Benefits:

Company events
Discounted or free food
Employee assistance program
Extended health care
Paid time off
RRSP match
Vision care

Application question(s):

Are you legally entitled to work in Canada?
Are you able to work at our location five days a week?
How many years of experience do you have in office administration, reception, and/or facilities coordination?
What are your compensation expectations?
Are you able to perform the essential duties of the position with or without accommodation?

Work Location: In person

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