20 meilleures offres (office administrator, oakville, on) (à pourvoir)

Office/Personal Assistant Commercial HVAC
Rise Mechanical LTD —Oakville, ON
- À partir de 18 $ de l’heure
- Temps plein
- Google Suite
- Service à la clientèle
- Recherche
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
Dental Office Manager
Confidential —Oakville, ON
- De 28 $ à 35 $ de l’heure
- Temps plein
- Recrutement
- En présentiel
- Leadership
- Congés payés
Postuler rapidement
il y a 12 jours
Senior Dental Administrator
Monarch Dentistry —Mississauga, ON
- De 20 $ à 28 $ de l’heure
- Fins de semaine au besoin
- Cabinet médical
- Bases de données
- Expérience administrative
- Assurance Dentaire
Postuler rapidement
Bilingual Human Resources Administrator (English & French)
Jonview —Etobicoke, ON
- À partir de 48 000 $ par an
- Temps plein
- Travail hybride
- Microsoft Word
- Anglais
- Amélioration continue
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Production Administrator
Caldic North America —Mississauga, ON
- De 22 $ à 250 $ de l’heure
- Temps plein
- Diplôme d'études secondaires
- En présentiel
- Production
Postuler rapidement
il y a 12 jours
Office Administrator (order processing) *Polish speaking*
Omega Food Importers —Mississauga, ON
- À partir de 19 $ de l’heure
- Temps plein
- Anglais
- Expérience administrative
- Saisie de données
Postuler rapidement
il y a 5 jours
Bilingual Office Administrator (Mandarin and English)
New Shah Impex Inc —Mississauga, ON
- À partir de 21 $ de l’heure
- Temps plein
- Anglais
- Microsoft Office
- Finance
- Congés payés
Postuler rapidement
il y a 5 jours
Optometric Assistant / Frame Stylist – Optometrist Office (1+ year experience required)
Confidential —Oakville, ON
- De 19 $ à 22 $ de l’heure
- Temps partiel
- Vente
- Cabinet médical
- Soins médicaux
- Assurance Dentaire
Postuler rapidement
il y a 5 jours
Accounts Receivables Coordinator/Dental Administrator - Dental Operations
Krest One Dental —Mississauga, ON
- De 20 $ à 25 $ de l’heure
- Temps plein
- Sens de l'organisation
- En présentiel
- Compétences en communication
- Assurance Dentaire
Postuler rapidement
Office Manager
Confidential —Mississauga, ON
- De 55 000 $ à 65 000 $ par an
- Temps plein
- Google Suite
- Gestion des stocks
- Microsoft Office
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Administrative Assistant (Part-Time)
Dexterra Signature Dining —Mississauga, ON
- De 19 $ à 20 $ de l’heure
- Temps partiel
- Microsoft Outlook
- Expérience administrative
- Diplôme d'études secondaires
Postuler rapidement
Medical Office Assistant
Mawi Medical Clinic —Oakville, ON
- De 18 $ à 23 $ de l’heure
- Temps partiel
- Cabinet médical
- Expérience administrative
- Sens de l'organisation
Postuler rapidement
Medical Office Administrator
Confidential —Mississauga, ON
- De 41 000 $ à 51 000 $ par an
- Temps plein
- Signes vitaux
- Service à la clientèle
- Cabinet médical
- Assurance Dentaire
- Congés payés
Postuler rapidement
HVAC Office Administrator
Team Temperature Inc —Brampton, ON
- De 18 $ à 23 $ de l’heure
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Service à la clientèle
Postuler rapidement
Billing Administrator
Grandeur Flooring —Mississauga, ON
- De 20 $ à 23 $ de l’heure
- Temps plein
- Contrôle de l'inventaire
- Gestion des stocks
- Service à la clientèle
- Assurance Dentaire
- Congés payés
Postuler rapidement
Office & Corporate Affairs Administrator
YA YA Foods Corp —Toronto, ON
- 50 000 $ par an
- Temps plein
- Microsoft Outlook
- SharePoint
- Réception
Postuler rapidement
il y a 5 jours
Office Administrator (Civil Engineering Background Preferred
Peel Hr —Etobicoke, ON
- De 17,60 $ à 18,00 $ par an
- Temps plein
- Google Suite
- Génie civil
- Microsoft Outlook
Postuler rapidement
il y a 3 jours
Office Administrator
4Sight Search Solutions Inc. —Burlington, ON
- De 50 000 $ à 65 000 $ par an
- Temps plein
- Contrôle de l'inventaire
- Service à la clientèle
- QuickBooks
Postuler rapidement
il y a 11 jours
Payroll & Benefits Administrator
Robert Half —Burlington, ON
- De 70 000 $ à 75 000 $ par an
- Finance
- Affaires
- Comptabilité
Postuler rapidement
il y a 2 jours
Medical Office Assistant
Oakville Obstetrics & Gynecology —Oakville, ON
- De 26 $ à 29 $ de l’heure
- Temps plein
- Cabinet médical
- Anglais
- Nettoyage
Postuler rapidement
il y a 4 jours

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Office/Personal Assistant Commercial HVAC

Rise Mechanical LTD
Oakville, ON

Postuler rapidement

Détails du poste

Temps plein
À partir de 18 $ de l’heure

Profil recherché

Google Suite
Communication avec la clientèle
Préparation de documents
Gestion des fournisseurs
Service à la clientèle
Planification des rendez-vous clients
Gestion des demandes des clients
Expérience en soutien administratif
Classement
Expérience en opérations administratives et commerciales
Recherche
Microsoft Office
Expérience administrative
Gestion des horaires
Orientation axée sur le service à la clientèle
QuickBooks
Saisie de données
Soutien à la clientèle
Expérience en soutien exécutif
Collecte de données
Gestion des ordres de travail
Tenue des livres de compte
Expérience en répartition
Compétences en communication
Coordination d'équipe
Gestion du temps
Travail de bureau

Description complète du poste

Rise Mechanical Ltd. is a growing commercial HVAC service company providing installation, maintenance, and repair services for commercial and institutional clients across Ontario. Our work supports critical facilities including hospitals, telecom infrastructure, modular sites, and commercial buildings where reliability and responsiveness are essential.

We are building a professional, accountable, and high-performing team to support our growth. As our operations expand, we are seeking an Office Assistant / Personal Assistant to support day-to-day operations, coordination, administration, and leadership.

The Office Assistant / Personal Assistant will work closely with the CEO and management team to help keep daily operations organized and ensure that administrative, scheduling, documentation, and follow-up tasks are completed efficiently. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced service environment.

Administrative Support

Manage incoming calls, emails, and service requests
Maintain organized digital records and documentation
Prepare and update internal reports and tracking sheets
Support general office administration tasks
Organize and maintain company files and records
Assist with preparing documents, correspondence, and internal communications
Monitor and follow up on outstanding administrative items

Personal Assistant / Executive Support

Provide day-to-day administrative support to the CEO and management team
Manage and organize calendars, meetings, appointments, and reminders
Assist with coordinating meetings and preparing required information or documents
Maintain task lists and follow up on outstanding items
Assist with personal and business-related scheduling and coordination as required
Help prioritize and organize daily activities for leadership
Conduct research and gather information when requested
Prepare emails, documents, reports, and other correspondence on behalf of management
Maintain confidentiality when handling sensitive business information
Follow up with employees, customers, vendors, and other parties on behalf of management
Assist leadership with various administrative and operational projects

Dispatch and Scheduling Support

Assist with scheduling service calls and technician assignments
Update job status and track progress in Housecall Pro or Jobber
Coordinate with technicians and customers regarding timing and site access
Follow up with technicians regarding job completion, documentation, and outstanding information
Help ensure the next day's schedule is organized and confirmed
Assist with rescheduling and responding to schedule changes

Invoicing and Billing Support

Assist with preparing invoices and job documentation
Ensure required job details are complete before billing
Support the next-day invoicing process
Follow up on missing job information, photos, timesheets, POs, and technician reports
Assist with maintaining accurate billing records
Communicate with customers regarding required billing information when needed

Customer Communication

Confirm appointments with customers
Provide updates on job status
Respond to customer inquiries professionally and promptly
Maintain professional communication with customers, technicians, vendors, and internal staff
Escalate issues to management when required

Data Entry and Systems Management

Enter and maintain accurate job data in company systems
Upload documentation, photos, service reports, and other job information
Support reporting and tracking across jobs and accounts
Maintain accurate customer and vendor information
Assist with keeping company systems and records up to date
Learn and effectively use company software and technology platforms

General Operational Support

Assist with procurement coordination and vendor communication
Support tracking of tools, equipment, and materials
Assist with supplier follow-ups and order tracking
Help coordinate company vehicles, equipment, and other operational requirements
Assist leadership with ad hoc operational tasks and projects
Identify administrative or operational issues and proactively help find solutions

Qualifications

2–5 years of experience in an administrative, office support, executive assistant, personal assistant, or similar role
Experience in a service-based or trades environment preferred
Strong organizational and time management skills
Strong attention to detail and accuracy
Proficiency with Microsoft Office or Google Workspace
Comfortable learning and using service software platforms
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines
Experience with scheduling, dispatch coordination, or office administration preferred

Preferred Experience

Experience working in HVAC, construction, or field service environments
Experience with scheduling or dispatch coordination
Familiarity with invoicing or bookkeeping support
Experience with systems such as Housecall Pro, Jobber, QuickBooks, or similar platforms
Previous experience supporting an owner, CEO, manager, or executive is an asset
Experience coordinating vendors, employees, customers, or contractors is an asset

Personal Attributes

Reliable and accountable
Highly organized and detail-oriented
Strong communication and customer service skills
Professional and mature approach
Able to manage multiple priorities without constant supervision
Proactive and solution-oriented
Strong follow-up skills
Comfortable working in a fast-paced and rapidly changing environment
Able to work independently while also supporting a team
Trustworthy and capable of handling confidential information
Willing to take ownership of tasks and see them through to completion

Candidates must be legally eligible to work in Canada.

Interested candidates are invited to submit their resume to [email protected]

Additional information about our company can be found at www.risemechanicalltd.com

Rise Mechanical Ltd.
Commercial HVAC Done Right.

Pay: From $18.00 per hour

Expected hours: 35.0 – 50.0 per week

Benefits:

Dental care
Extended health care
Vision care

Work Location: In person

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Affinez votre recherche

office administrator emplois - oakville, on

Office/Personal Assistant Commercial HVAC

Dental Office Manager

Senior Dental Administrator

Bilingual Human Resources Administrator (English & French)

Production Administrator

Office Administrator (order processing) Polish speaking

Bilingual Office Administrator (Mandarin and English)

Optometric Assistant / Frame Stylist – Optometrist Office (1+ year experience required)

Accounts Receivables Coordinator/Dental Administrator - Dental Operations

Office Manager

Administrative Assistant (Part-Time)

Medical Office Assistant

Medical Office Administrator

HVAC Office Administrator

Billing Administrator

Office & Corporate Affairs Administrator

Office Administrator (Civil Engineering Background Preferred

Office Administrator

Payroll & Benefits Administrator

Medical Office Assistant

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office administrator (oakville, on)

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