Are you highly organized professional who thrives in keeping projects running smoothly and on schedule? Do you excel at coordinating people, resources and timelines in a fast paced environment? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company?
The Universal Group, recognized as one of Canada's Best Managed companies in 2025, has exciting opportunity in our Manufacturing team. As a Production Coordinator, you play an essential role in processing sales orders and releasing them to the sign shop technicians. They will liaise with the Sales Team on order details and maintain Sage300 data entry for the production team. The Production Coordinator will also review digital proofs and participate in inventory management. Reporting to the Production Manager, the ideal candidate will be a team player who can work well under pressure in both team and individual environments.
What you will be responsible for:
Administrative & Managerial Support
- Support the Production Manager with daily administrative and production coordination activities.
- Perform additional duties as assigned to support overall production efficiency.
Production Order Management & Coordination
- Manage and track all production orders within the ERP system and related tracking tools.
- Coordinate multiple production orders simultaneously, ensuring deadlines and specifications are met.
- Document and track change orders, revisions, and production decisions.
- Review digital proofs and production orders for accuracy and production readiness.
- Coordinate rush and same-day orders with Production Technicians and Warehouse staff.
- Monitor production progress to ensure on-time completion and adherence to quality standards.
Purchasing & Vendor Coordination
- Create, issue, and monitor purchase orders for raw materials and shop-related services, ensuring timely delivery and cost accuracy.
ERP, Data & Inventory Management
- Maintain accurate production, purchasing, and inventory data within the ERP system.
- Monitor inventory levels and assist with inventory counts as required.
What you get from us:
- Competitive compensation package.
- Paid Vacation.
- Access to a Health and Wellness Program.
- Access to a growing organization with lots of advancement opportunities.
- An amazing culture where you will feel supported and recognized for your work.
What we need from you:
- Highly skilled in rapid and accurate data entry, with strong attention to detail.
- Solid understanding of sign manufacturing processes and production workflows.
- Proficient in Google Workspace, particularly Google Sheets; experience with ERP systems is a plus.
- Strong organizational and time-management skills, able to prioritize multiple tasks and projects effectively.
- Excellent communication and collaboration skills to coordinate with production, warehouse, and purchasing teams.
- Problem-solving mindset with the ability to track issues, propose solutions, and follow through to resolution.
- Adaptable and comfortable working in a fast-paced, deadline-driven production environment.
- Proficiency in data analysis and utilization of key performance indicators (KPIs) for decision-making.
- Knowledge of manufacturing procedures and process optimization.
Where/When you will be working:
- Typical production facility atmosphere and environment.
- Standard working hours: Monday to Friday, 7:00 AM to 3:30 PM, or as determined by manufacturing needs.
- Required to speak and conduct manufacturing-related tasks.
- Required to move around the manufacturing floor and engage with operational teams.
Why Universal Group?
The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being ‘Passionate, Authentic, and Driven’ in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.
The safety of our team members and the public drives us daily.
The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion.
For more information about the company, please visit our Indeed Profile!
Our Commitment to Diversity
The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.
We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.
Apply today; we can’t wait to hear from you. Come grow with us!
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