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Commercial Property Administrator and Leasing Coordinator

Onni Property Management Services Ltd -
Vancouver, BC

Postuler rapidement

Détails du poste

Temps plein
De 55 000 $ à 65 000 $ par an

Profil recherché

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Baccalauréat
Sens de l'organisation
SharePoint
Affaires
Compétences en communication

Description complète du poste

Job Description:

About the company:

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

The essential functions include, but are not limited to the following:

Executive Assistant (15%)

Prepare and follow-up with various correspondence
Follow up on telephone & email inquiries and respond as appropriate
Scheduling and coordinating calendar appointments
Prioritize & manage multiple projects simultaneously, and follow through to completion
Assist with reviewing documents & reports and follow up with outside parties as required
Manage and perform reconciliations for Company Credit Cards
Compile and prepare reports as required for Senior Leadership
Prepare meeting agendas and prepare minutes from meetings
Assure discreet handling of all departmental business

Commercial Property Administration (50%)

Setup RFP’s, change orders, contract templates and other project documents required to ensure smooth execution of a project
Input required information into contract templates and issue to vendors for execution
Coordinate drawings/proposals for pricing and record quotes once received
Put together budgets and job cost details as required for a project
Collecting/maintaining/organizing of TI/Capital Improvement documentation, which includes engineer/architect/consult reports, among others
Issue/collect approved contracts/purchase orders and organize once received
Collect/ organize warranties/manuals/ closeout documents from trades and file for our records and to send to tenants at handover
Assists in the preparation of annual budgets, forecasts, monthly reports, and variance reports
Assists with A/R and AP reconciliations and coding
Assist with accounts receivable and accounts payable, including a collection of rent, accruals, payment of expenses, common area maintenance estimates, reconciliations, compliance with lease terms, and preparation of all related documentation.
Responds to tenant requests and needs and coordinates with Property Management Team to assist in resolving issues
Responsible for scheduling and facilitating maintenance with vendors and tenants
Document and track all certificates of insurance from vendors and tenants
Maintain accurate and pertinent information for vendors and tenants
Prepare correspondence and memos to tenants and vendors
Establish and maintain positive relationships with internal and external tenants and vendors.
Maintain all lease and property-related files
Liaise between Property Management, Leasing, and Construction departments to ensure smooth transitions and flow of information
Draft and review various building and lease-related contracts, including service and parking agreements.
Schedule and coordinate meetings and tenant events.
Take and organize meeting minutes as required

Commercial Leasing Coordinator (35%)

Act as the primary point of contact for tenant inquiries related to lease terms, billing, and other leasing matters
Address tenant concerns and coordinate with relevant departments to resolve issues promptly
Organize and manage internal and external meetings
Drafting documents such as leases, extensions, renewals, or modifications from templates
Maintain an up-to-date and accurate database of lease agreements and tenant information
Managing industry association sponsorships such as NAIOP, CREW, etc.
Prepare and organize marketing materials, brochures, signage, coordinating photographers
Travel booking as necessary
Plan and organize internal and external events

Minimum Qualifications (Knowledge, Skills, and Abilities)

Experience supporting at a senior management/executive level is an asset
Bachelor’s degree in Business Administration, Real Estate, or a related field preferred
Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
Demonstrated commitment to completion of projects on a timely basis
Excellent verbal, written, and keyboard skills and organizational skills
Expert-level written and verbal communication
Experience in either Real Estate, Finance, Construction, Property Management Leasing or Marketing environment is a major asset
Self-motivated and able to work both in a team and individual environment

Rewards:

Competitive pay & comprehensive benefit package
Programs to continuously develop and recognize employees
Wellness: lifeworks wellness platform
To Top it all off - a great company culture with lots of exciting projects and growth!

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls please.

Salary Range:

$55000 - $65000

About The Company:

Onni

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.

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Manager, Administration - Property Management

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