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Payroll Specialist

Oppy -
Coquitlam, BC

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Détails du poste

Permanent | Temps plein

Profil recherché

Microsoft Excel
Microsoft Outlook
Service à la clientèle
ADP
Amélioration des processus
Baccalauréat
Ressources humaines
Sens de l'organisation
Paie
SIRH

Description complète du poste

About Oppy

Grow Our Tomorrow. Oppy is a leading grower, marketer and distributor of fresh produce from around the world. As one of North America’s top produce companies for over 165 years, we bring over 100 varieties of produce from 27 countries to 1,300+ retailers in North America and throughout the world. As much as agriculture has shaped the past for humankind, Oppy’s efforts shape its future by sustainably providing families with healthy, safe and fresh produce to create a better quality of life for all. Our progressive team is called to a higher purpose that raises the economic wellbeing of families and communities who work the land.

Recognized as one Canada’s Best Managed Companies (for the last 20 years!) and a Top 100 Employer, our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build.

Overview

Under the general supervision of the Payroll & Benefits Manager, the Payroll Specialist supports the accurate coordination, processing and administration of full-cycle payroll for non-union employees across the United States (multi-state) and Canada. This role ensures timely and compliant execution of payroll activities including data-entry, processing, reporting, reconciliation, controls and records management while adhering to all federal, state/provincial and company requirements. The Specialist also provides support in the administration of employee benefits and pension programs and plays a key roll in payroll accounting activities. A particular emphasis is placed on U.S. payroll administration and multi-state compliance activities.

Accountabilities

Coordinate and prepare full-cycle payroll for U.S. (multi-state) and Canadian employees, including new hires, status changes, terminations, taxable benefits, bonuses, allowances, per diems, manual cheques, and adjustments.
Review and validate time clock entries for hourly employees, ensuring accuracy and compliance with internal policies.
Maintain accurate and up-to-date employee payroll records, including banking details, deductions, benefits, tax information, and supporting documentation.
Administer U.S. multi-state payroll requirements including appropriate tax jurisdiction setup and compliance.
Administer Canadian payroll requirements including deductions and statutory remittances in alignment with provincial legislation.
Support administration of recurring and specialized payroll activities such as annual salary adjustments, paid and unpaid leaves (e.g., short-term disability, parental leaves), and other employee compensation programs.
Assist with payroll audits, system upgrades or enhancements, and year-end activities.
Respond to routine payroll inquiries as assigned and provide timely, customer-focused support to employees and internal teams.
Prepare semi-monthly payroll financial summaries and related reporting, payroll journal entries, reconciliations and funding activities.
Support the administration of U.S. and Canadian benefits programs including health, dental, life insurance, long-term disability, and employee wellness or spending accounts.
Assist with pension/retirement plan administration by maintaining accurate records and coordinating updates or enrollments.
Partner with Talent & Culture, Accounting & Finance, and IT teams to ensure seamless, efficient, and accurate payroll operations.

Required Knowledge & Abilities

Intermediate US payroll experience (multi-state, CA preferred) and familiarity with Canadian payroll.
Experience with payroll systems (ADP Workforce Now payroll platform preferred) and time & attendance tools.
Working knowledge of U.S. federal and state payroll requirements and Canadian payroll legislation.
Intermediate proficiency in Microsoft Excel and strong overall system aptitude.
Experience in benefits or pension administration is an asset.
Possesses a high attention to detail, taking methodical steps to ensure accuracy in data entry, calculations, and record keeping.
Ability to identify discrepancies, interpret payroll data, and resolve issues promptly.
Demonstrates a high degree of integrity and discretion, handling confidential and sensitive information responsibly.
Proven ability to maintain clear, professional, and service-oriented communication with employees and internal teams.
Maintains a problem-solving mindset investigating and resolving issues independently and proactively.
Manages time effectively with the ability to manage multiple deadlines in a fast-paced environment.
Highly collaborative and flexible with the ability to work positively and effectively with the people and culture team, finance and IT.
Ability to identify process improvement and automation opportunities within payroll and reporting.

Why Work With Oppy?

We are the perfect size of organization that is still nimble but yet organized, where meaningful impact and contributions happen.
We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
We believe in you bringing your best true self and your best ideas, because diverse perspectives contribute to better problem solving and solutions in a dynamic and ever evolving industry.
We support your professional development and health with educational reimbursement and wellness programs.
We offer a comprehensive total compensation package that includes extended health care, lifestyle/health spending account, pension plan, tuition reimbursement and more.

Inclusion and Equal Opportunity Employment

Oppy is an Equal Employment Opportunity employer who actively seeks to recruit individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That's why we're focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.

We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.

Benefits:

Casual dress
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Mileage reimbursement
On-site parking
Paid time off
Profit sharing
Tuition reimbursement
Vision care
Wellness program

Flexible language requirement:

French not required

Application question(s):

How many years of experience do you have processing Canadian and multi-state U.S. payroll? Please explain.
Please describe your familiarity with Canadian and U.S. payroll legislation and compliance requirements.
This role requires managing multiple payroll deadlines and competing priorities. How comfortable are you working in a fast-paced environment with strict deadlines?
Given your current experience and readiness for the position, kindly cite your preferred compensation range (ex. $XX,000 - $XX,000)
Are you in possession of any American Payroll Association certification (such as FPC or CPP)? Please explain.

Education:

Bachelor's Degree (preferred)

Experience:

Microsoft Excel: 2 years (preferred)
Payroll: 2 years (required)
ADP: 2 years (preferred)

Work Location: Hybrid remote in Coquitlam, BC V3K 7B2

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