2 meilleures offres (business assistant, cochrane, ab) (à pourvoir)

Shared Services, Administrative Support
Bow Valley Credit Union —Cochrane, AB
- 55 000 $ par an
- Temps plein
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- Microsoft Office
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il y a 6 jours

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Shared Services, Administrative Support

Bow Valley Credit Union -
Cochrane, AB

Postuler rapidement

Détails du poste

Temps plein
55 000 $ par an
Il y a 7 heures

Profil recherché

Marketing par courriel
Utilisation d'un ordinateur
Gestion des réseaux sociaux
Approvisionnement
Compétences rédactionnelles
Études postsecondaires
Classement
Microsoft Office
Expérience administrative
Paie
MailChimp
SIRH
Gestion de bureau
Correction d'épreuves
Affaires
Compétences en communication
Marketing

Description complète du poste

ABOUT THE ROLE

The Shared Services, Administrative Support role provides centralized administrative and operational support across multiple credit union branches and departments, ensuring efficient delivery of back-office functions, procurement, facilities coordination, and recruiting and onboarding support. This role is one of two complementary administrative positions within the shared service team that are a key resource for management and staff, maintaining operational consistency and supporting day-to-day business needs with a high degree of professionalism and discretion.

Responsibilities

Recruiting

Post and manage job listings across multiple platforms including LinkedIn, Indeed, and internal career portals
Screen resumes and conduct initial phone screens to assess candidate qualifications
Coordinate interview scheduling between candidates and hiring managers
Maintain and update the applicant tracking system (ATS) with accurate candidate records
Send offer letters, employment agreements, rejection notices, and other candidate communications in a timely manner as directed
Facilitate the bonding process for new employees
Support onboarding logistics including new hire paperwork, and orientation scheduling
Maintain confidential files and records in compliance with company policy and applicable laws
Assist with reporting and data entry in the HRIS system

Payroll

Process semi-monthly payroll accurately and in accordance with deadlines
Enter and update employee data including tax forms, direct deposit, and pay rate changes
Respond to employee payroll inquiries and escalate discrepancies to Finance as needed
Assist with year-end payroll tasks including T4 distribution and reconciliation support

Employee Benefits Coordination

Serve as a first point of contact for benefits-related questions regarding health, dental, vision, and RRSP plans
Coordinate with benefits vendors and brokers to resolve employee issues
Maintain accurate benefits records and ensure compliance with eligibility requirements
Support leave of absence administration including, Short-and-Long Term Disability, bereavement, and any other company-approved leave programs

Procurement and Vendor Management

Coordinate and source branded merchandise and promotional items
Process purchase orders and requisitions for office supplies, equipment, and services
Maintain relationships with approved vendors and research new suppliers as needed
Track procurement spending and maintain budget records for administrative expenses
Maintain signing authority documentation and ensure procurement practices align with approval authorities and organizational policy
Track and manage renewal dates for service contracts, leases, and business insurance policies

Facilities and Office Coordination:

Coordinate equipment maintenance, repairs, and service contracts
Liaise with service providers for facility matters
Manage supply storage areas and ensure adequate stock levels
Handle inbound and outbound mail, courier accounts, registered mail, and Canada Post coordination

Communications & Marketing:

Coordinate internal communications and distribute information across branch locations
Printing and distribution of marketing materials
Assist with drafting and distributing member newsletters, marketing emails, and service updates (e.g., Mailchimp) as requested
Maintain and segment email lists for targeted communications
Maintain and update external website
Co-ordinate Scholarship Program

Project, Event & Committee Support:

Assist with planning and execution of internal events, staff meetings, and training sessions
Coordinate logistics, as requested for special projects including timelines, resources, and communication
Maintain project documentation and track deliverables against workplans

REQUIREMENTS

Culture, Teamwork, & Values

Participate in a positive, collaborative work environment that encourages pride, teamwork, and mutual respect
Executes core responsibilities within assigned line while cross-training and providing backup support across Shared Services functions to meet team and organizational needs.
Participate in training and development programs provided by internal and external resources
Perform other duties in keeping with the purpose and accountabilities of the job
Demonstrate role model behavior by encouraging the desired corporate culture, including being active in continuous learning and development
Ensure all policies and procedures, including privacy, AML, compliance, and OH&S are adhered to in daily activities to meet safety, legal, and privacy requirements
Consider health & safety as a primary concern to ensure the overall well-being of self and others

Key Skills & Competencies

Organizational Excellence: ability to manage multiple priorities, deadlines, and stakeholders simultaneously without losing accuracy or professionalism
Written Communication: exceptional writing, proofreading, and editing skills; able to produce polished documents, minutes, and correspondence with minimal direction
Discretion & Confidentiality: sound judgment when handling sensitive governance, financial, and personnel information
Tech Proficiency: comfortable with Microsoft Office Suite, email marketing platforms (e.g., Mailchimp), social media management tools, and basic analytics platforms
Interpersonal Skills: professional and service-oriented; able to work effectively with executives, board members, vendors, and frontline staff
Attention to Detail: meticulous in document preparation, records management, and filing; able to process invoices, reconcile accounts, and maintain basic budget tracking with accuracy
Adaptability: comfortable shifting between administrative, communications, and governance tasks in a dynamic, multi-branch environment
Service-oriented mindset with a collaborative, problem-solving approach
Adaptable and comfortable working independently with minimal supervision
Reliable team player with capacity for cross-training and coverage responsibilities

Experience & Background

2-3 years of experience in an administrative, executive assistant, or office management role; experience in a financial institution or regulated environment is an asset
Demonstrated experience supporting senior leadership or a Board/Committee, including preparation of agendas, packages, and minutes
Prior experience in procurement, vendor coordination, or facilities administration
Hands-on experience with social media management and email marketing platforms
Experience managing competing priorities across multiple departments or locations is strongly preferred
Post-secondary education in business administration, office administration, communications, or a related field is preferred

Other Requirements:

Must be bondable; satisfactory criminal and credit checks required
Legal authorization to work in Canada on a full-time basis

WORKING CONDITIONS:

Schedule: Full-time, 37.5 hours per week, Monday–Friday, 8:30 AM to 5:00 PM
Location: On-site
Physical Requirements: Office environment with extended computer use, sitting, reaching, standing; minimal lifting and walking
Mental Demands: Moderate to high mental effort with periods of concentrated workload

We welcome applications from all backgrounds. Only candidates selected for an interview will be contacted.

Note: This description provides an overview of the position and is not exhaustive. Responsibilities may evolve at the discretion of Bow Valley Credit Union.

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business assistant emplois - cochrane, ab

Shared Services, Administrative Support

Digital Communications & Project Support Assistant

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : business assistant (cochrane, ab)

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