9 meilleures offres (office manager, colwood, bc) (à pourvoir)

Law Firm Operations Coordinator at Pathway Legal Family Lawyers
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- Heures d'arrivée et de départ flexibles
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il y a 2 jours
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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office manager (colwood, bc)

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Law Firm Operations Coordinator at Pathway Legal Family Lawyers

Pathway Legal Law Corporation
Victoria, BC

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Détails du poste

Temps plein
De 29 $ à 40 $ de l’heure
Il y a 2 jours

Profil recherché

Gestion des fournisseurs
Classement
Expérience administrative
Canva
Expérience en supervision
Gestion d'équipe
QuickBooks
Sens de l'organisation
Standard téléphonique
Gestion de bureau
Formation et développement
Étiquette au téléphone
Compétences en communication
Travail de bureau

Description complète du poste

Job Overview

Pathway Legal is a BC family law firm that is doing things differently. We help families through one of the hardest chapters of their lives, and we do it with heart, with strong systems, and without taking ourselves too seriously.

We are growing, and we are building real depth into our team. This is a brand-new permanent seat, created because we believe in never being one person away from a scramble.

We are calling this new position the Floating Pack Coordinator.

What You Will Be Doing

The Floating Pack Coordinator is a key operations role at Pathway Legal. You keep the firm running smoothly and provide backup coverage across core functions when needed. You have a clear home base, with additional responsibilities that activate during absences or workload spikes.

“Floating” reflects your movement between functions. “Pack Coordinator” reflects your role in keeping the team aligned and supported.

Core responsibilities (60–70%)

Your primary home base includes:

Intake overflow support
Handle consultation bookings, intake forms, and first contact with prospective clients during high-volume periods.

Operations & marketing support
Website updates, Quest (internal systems) maintenance, Clio configuration, Google Business Profile updates, email campaigns, and other infrastructure tasks.

Light executive support
Support the founder with calendar management, Amazon returns, office supplies, travel arrangements, and basic tech needs.

Legal assistant support
Assist legal assistants with defined tasks when workload requires it.

Backup responsibilities (30–40%, when needed)

During planned or unexpected absences, you may cover:

Intake coordinator duties to ensure uninterrupted client intake

Routine non-discretionary accounting tasks (e.g., issuing cheques, returning trust funds per documented procedures)

Operations and marketing tasks for absent team members

Legal assistant tasks as directed by a paralegal or legal assistant

This is a “do everything” when needed role. You will also, however, have a defined home base, and backup duties activated when required. All processes are documented in Quest (our onboarding and systems platform), so you are never guessing.Experience

Proven office experience within a professional or legal setting preferred
Supervising experience in an administrative or team management role required
Familiarity with QuickBooks, bookkeeping, payroll processing, and vendor management highly desirable
Strong communication skills with excellent phone etiquette and organizational abilities
Experience with multi-line phone systems, filing systems, and clerical tasks necessary
Background in human resources, training & development, or office administration is advantageous
Demonstrated ability to manage multiple priorities efficiently in a fast-paced environment

This position is integral to maintaining the operational excellence of Pathway Legal Family Lawyers. We seek a proactive professional committed to supporting our legal team through effective office management and exceptional organizational skills.

You will thrive here if you are:

You are warm, open-minded, and not judgey. We don’t want mean people.

Confident with technology and quick to learn new tools

Comfortable working with platforms like Canva, Google Workspace, CMS tools, and email marketing systems

Skilled at managing multiple responsibilities without losing focus or quality

Systems-oriented and enjoy working within clear processes (and improving them)

Highly organized and detail-focused

Someone who take ownership and follows through without needing reminders

Warm, positive, and able to stay grounded in a fast-paced environment

This role can be demanding

Family law moves quickly, and we are a busy, growing firm. Some weeks are heavier than others, and deadlines matter. We rely on strong systems to reduce stress and support our team.

If consistency and structure sound good to you, you’ll likely thrive here. If they feel restrictive, this may not be the right fit.

What you get

A permanent, valued role on a supportive team

Competitive compensation

Professional growth through coaching, courses, and development opportunities

A workplace that takes its work seriously but not itself

The opportunity to support BC families through difficult moments in a meaningful way

How to apply

Please submit your resume and a completed DISC Personality Profile to:
[email protected]

Complete the free assessment here:
https://www.123test.com/disc-personality-test/

Include a screenshot of your results. Applications without a DISC profile will not be reviewed.

Pay: $29.00-$40.00 per hour

Benefits:

Casual dress
Extended health care
Flexible schedule
On-site parking
Vision care

Work Location: In person

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office manager emplois - colwood, bc

Law Firm Operations Coordinator at Pathway Legal Family Lawyers

Office Administrator

Office Manager

Office Manager

Dispensing Opticians Office Manager

Office Administrator

Customer Service and Office Administrator

Corporate & Office Coordinator

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office manager (colwood, bc)

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