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Event Coordinator - Sports Day the Girls Way

Ottawa Sports & Entertainment Group -
Ottawa, ON

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Détails du poste

Temps partiel | Contrat | Contrat à durée déterminée
35 $ de l’heure

Profil recherché

Bilingue
Français
Études postsecondaires
Anglais
Gestion de projet
Sens de l'organisation
Compétences en communication

Description complète du poste

Reporting to the Senior Manager, Community Impact and Engagement, the Event Coordinator will support the final planning and delivery of Sports Day The Girls' Way, with a primary focus on volunteer recruitment, training, coordination, and event-day execution. The Event Coordinator will serve as the lead for volunteer engagement and participant-facing operations, helping create a welcoming, organized, and empowering experience for all attendees

Sports Day The Girls’ Way is a one-day event designed to empower girls through sport and physical activity. Girls are less likely than their male peers to participate in and remain involved in sport due to barriers such as limited access, fewer opportunities, and a lack of visible female role models. Through a fun, inclusive, and welcoming environment, participants have the opportunity to try new sports, build confidence, make friends, connect with role models, and discover pathways to continued participation in sport.

This part-time, fixed term role has an hourly rate of $35/hr. This is a temporary position and offers a hybrid work arrangement. This position’s term is September 8, 2026, to October 29, 2026 (up to 10 hours per week / 6 weeks). Applicants must be available event day on Monday, October 19, 2026.

What you’ll do:

Volunteer Recruitment and Management

Lead the recruitment, onboarding, scheduling, and communication of event volunteers.
Develop volunteer role descriptions and assignments based on event needs.
Coordinate volunteer registration, screening requirements, and tracking.
Create volunteer training materials, information packages, and event-day resources.
Facilitate volunteer orientations and pre-event walkthroughs.
Serve as the primary point of contact for volunteers leading up to and during the event.
Manage volunteer check-in, deployment, breaks, troubleshooting, and recognition on event day.
Ensure volunteers understand event goals, schedules, responsibilities, and participant engagement expectations.

Event Logistics and Participant Experience

Support implementation of event plans, timelines, and logistics.
Assist with organizing event materials, signage, participant resources, and supplies.
Support volunteers with fostering a welcoming, inclusive environment.
Assist with communication and coordination of event stakeholders as needed.

Event Day Operations

Serve as the lead for volunteer operations and participant-facing logistics on event day.
Coordinate volunteer deployment and ensure all event areas are appropriately staffed.
Support registration, wayfinding, participant flow, and troubleshooting throughout the event.
Work closely with the Event Manager to address operational needs and ensure seamless event execution.
Support event setup and teardown activities as required.

What’s needed:

Completion of post secondary degree or diploma in a related field.
Experience planning and delivering events, preferably community, sport, youth, or recreation events.
Strong project management and organizational skills.
Experience coordinating multiple stakeholders and competing priorities.
Ability to work independently and take initiative.
Ability to thrive and problem-solve in a fast-paced environment.
Ability to prioritize tasks, meet deadlines and achieve quality results.
Strong communication skills, both verbal and written.
Ability to meet the physical requirements of the position including standing/walking/climbing stairs and moving equipment for extended periods of time.
Valid drivers license and access to vehicle is an asset.
Bilingualism in English and French is considered an asset.

What’s in it for you:

Founded in 2017 as the charitable arm of the Ottawa REDBLACKS and Ottawa 67’s, the OSEG Foundation leverages the power of sport to help children and youth reach their fullest potential. The 50/50 raffle is held at each home-game for the REDBLACKS, 67’s, Atlético, Blackjacks and other special events at TD Place. Revenue raised through charitable gaming is invested in positive youth development programs for children and youth facing barriers

Located at Lansdowne Park, the Ottawa Sports and Entertainment Group (OSEG) is the largest sports and entertainment company in the capital. We are proud owners of the Ottawa REDBLACKS, and Ottawa 67’s. We are also home to Atletico Ottawa, Ottawa Blackjacks, and Ottawa Rapid FC, and live events at TD Place. OSEG and its related Foundation were founded on the vision of its partners - to create year-round world-class guest experiences and give back to the Ottawa community.

TD Place is an advocate for equity, diversity, and inclusion and invites and encourages all candidates to apply for this role, including women, Indigenous peoples, members of racialized communities, persons with disabilities and persons of minority sexual orientations and gender identities. Additionally, we are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Please note this role will require interacting with the public, including in crowded spaces. TD Place is committed to providing a safe and enjoyable experience for all employees and guests. We encourage you receive a full dose of the COVID-19 vaccination (subject to applicable exceptions).

We appreciate the time and effort it takes to apply and thank all applicants for their interest. Our selection process utilizes AI to complement application screening. We’ll reach out to candidates whose applications best match the role's requirements.

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