Job Summary
The HR, Payroll & Administrative Generalist will report to the Director of Administration. They will manage payroll, labour management systems, administrative systems and any requirements to support the temporary foreign worker program, and labour/LMIA compliance. The ability to speak and understand both English and Spanish is required, as this role involves translation duties, employee training, and presenting orientations. This role involves not only learning and executing daily tasks, but also consistently identifying and recommending innovative improvements to optimize operations and reduce costs.
Duties
- Prepare, process and coordinate administrative tasks related to the temporary foreign worker program, including, but not limited to LMIAs, visas, work permits, health cards, and flights
- Handle the preparation, processing, and coordination of administrative activities to support the temporary foreign worker program. Including tasks such as managing visas, bank appointments, work permits, LMIAs, health cards, flights, SINs, planning arrivals and departures etc.
- Provide regular and recurring reporting as it relates to labour hours
- Oversee activities related to recruitment of new hires, onboarding, orientation, and offboarding processes
- Organize and assist with administrative duties to ensure full compliance with health and safety and food safety regulations, including training workers on proper processes in Spanish
- Complete employee payroll and all government remittances, EHT, WSIB, and other mandatory filings
- Coordinate and manage various activities such as one-time payments, vacation time off requests, etc.
- Oversee general office administration by managing inquiries, phone calls, deliveries, and visitor coordination while maintaining organized filing systems and scheduling
- Support various office needs including meeting room preparation, document handling (printing/scanning), item pickups and deliveries, and other general errands as required
- Miscellaneous duties as needed
Skills
Detail Oriented
Able to process detailed information effectively, accurately and consistently.
Accuracy
Transcribing and inputting information with a high degree of accuracy under pressure/time constraints.
Energy
Ability to keep an open mind and a positive mindset in order to collaborate with colleagues and make positive changes to the organization.
Patience
Able to maturely tolerate misfortunes, delays, or suffering without getting visibly angry or infuriated. Able to handle competing priorities each day as things come up.
Accountability
Being accountable and passing on accountability for one's own actions and those of colleagues and the organization
Language
English and Spanish fluency required. Mandarin, Tagalog or Low German an asset.
Job Types: Full-time, Permanent
Pay: $70,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
Language:
Licence/Certification:
- Ontario G driver's licence (required)
Work Location: In person
