20 meilleures offres (personal assistant, milton, on) (à pourvoir)

Office/Personal Assistant Commercial HVAC
Rise Mechanical LTD —Oakville, ON
- À partir de 18 $ de l’heure
- Temps plein
- Google Suite
- Service à la clientèle
- Recherche
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
Executive Real Estate Assistant
Confidential —Burlington, ON
- À partir de 65 000 $ par an
- Temps plein
- Logiciels de GRC/CRM
- Google Suite
- Expérience administrative
Postuler rapidement
Executive Assistant
Traxion Construction Inc. —Burlington, ON
- De 60 000 $ à 75 000 $ par an
- Temps plein
- Google Suite
- Expérience administrative
- Gestion de projet
Postuler rapidement
Executive Assistant
Leeli Holdings —Mississauga, ON
- De 45 000 $ à 60 000 $ par an
- Temps plein
- Anglais
- Microsoft Office
- Bases de données
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
Administrative Coordinator (1-Year Contract)
OMERS —Mississauga, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Outlook
- Baccalauréat
- Sens de l'organisation
Personal Executive Assistant
Confidential —Mississauga, ON
- De 60 000 $ à 80 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
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Administrative Coordinator (1-Year Contract)
Oxford Properties —Mississauga, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Outlook
- Baccalauréat
- Sens de l'organisation
Administrative Funct. Support 3
Raise —Oakville, ON
- Contrat
- Microsoft Outlook
- Expérience administrative
- Saisie de données
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House Manager & Family Assistant (with Meal Prep Expertise)
Sage Haus —Mississauga, ON
- De 35 $ à 40 $ de l’heure
- Temps partiel
- Contrôle de l'inventaire
- Indemnité kilométrique
Postuler rapidement
Physiotherapy Assistant
Heartland Physiotherapy —Mississauga, ON
- De 17,20 $ à 25,00 $ de l’heure
- Temps partiel
- Google Suite
- Microsoft Outlook
- Compétences informatiques
Postuler rapidement
Executive Assistant
Halton Hills Hydro Inc —Acton, ON
- De 75 000 $ à 90 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Postuler rapidement
il y a 2 jours
Virtual Assistant
Babbler Group —Mississauga, ON
- De 20 $ à 37 $ de l’heure
- Temps plein
- Télétravail
- Traitement de texte
- Compétences rédactionnelles
- Recherche
Postuler rapidement
Administrative Assistant – Family Office
Continuum II Inc —Waterdown, ON
- De 43 000 $ à 50 000 $ par an
- Temps plein
- Logiciels de GRC/CRM
- Microsoft Outlook
- Compétences informatiques
Postuler rapidement
Office Administrator and Executive Assistant
Nurse Next Door —Mississauga, ON
- De 58 000 $ à 65 000 $ par an
- Fins de semaine au besoin
- Hospitalité
- Google Suite
- Expérience administrative
Postuler rapidement
Partner Administrative Assistant
SB Partners —Burlington, ON
- De 50 000 $ à 65 000 $ par an
- Temps plein
- Travail hybride
- Microsoft Outlook
- Expérience administrative
- Compétences en communication
- Assurance Dentaire
Postuler rapidement
Executive Assistant
Wealth Street Services Inc. —Brampton, ON
- De 18 $ à 20 $ de l’heure
- Temps partiel
- Google Suite
- Microsoft Outlook
- Anglais
Postuler rapidement
il y a 14 jours
Administrative Manager
Our Place Peel —Mississauga, ON
- Temps plein
- Certification RCR
- Traitement de texte
- Recherche
Postuler rapidement
il y a 5 jours
Executive Assistant to the Executive Director
My Neighborhood Services —Mississauga, ON
- 32,96 $ de l’heure
- Temps partiel
- Microsoft Outlook
- Recherche
- Bases de données
Postuler rapidement
il y a 8 jours
Secretary - Executive Director
The Muslim Association of Canada —Mississauga, ON
- De 20,50 $ à 23,60 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Assurance Dentaire
- Congé de maladie payé
Postuler rapidement
Administrative Assistant
AtkinsRéalis —Mississauga, ON
- Temps plein
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Oracle
il y a 5 jours

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : personal assistant (milton, on)

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Office/Personal Assistant Commercial HVAC

Rise Mechanical LTD
Oakville, ON

Postuler rapidement

Détails du poste

Temps plein
À partir de 18 $ de l’heure

Profil recherché

Google Suite
Communication avec la clientèle
Préparation de documents
Gestion des fournisseurs
Service à la clientèle
Planification des rendez-vous clients
Gestion des demandes des clients
Expérience en soutien administratif
Classement
Expérience en opérations administratives et commerciales
Recherche
Microsoft Office
Expérience administrative
Gestion des horaires
Orientation axée sur le service à la clientèle
QuickBooks
Saisie de données
Soutien à la clientèle
Expérience en soutien exécutif
Collecte de données
Gestion des ordres de travail
Tenue des livres de compte
Expérience en répartition
Compétences en communication
Coordination d'équipe
Gestion du temps
Travail de bureau

Description complète du poste

Rise Mechanical Ltd. is a growing commercial HVAC service company providing installation, maintenance, and repair services for commercial and institutional clients across Ontario. Our work supports critical facilities including hospitals, telecom infrastructure, modular sites, and commercial buildings where reliability and responsiveness are essential.

We are building a professional, accountable, and high-performing team to support our growth. As our operations expand, we are seeking an Office Assistant / Personal Assistant to support day-to-day operations, coordination, administration, and leadership.

The Office Assistant / Personal Assistant will work closely with the CEO and management team to help keep daily operations organized and ensure that administrative, scheduling, documentation, and follow-up tasks are completed efficiently. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced service environment.

Administrative Support

Manage incoming calls, emails, and service requests
Maintain organized digital records and documentation
Prepare and update internal reports and tracking sheets
Support general office administration tasks
Organize and maintain company files and records
Assist with preparing documents, correspondence, and internal communications
Monitor and follow up on outstanding administrative items

Personal Assistant / Executive Support

Provide day-to-day administrative support to the CEO and management team
Manage and organize calendars, meetings, appointments, and reminders
Assist with coordinating meetings and preparing required information or documents
Maintain task lists and follow up on outstanding items
Assist with personal and business-related scheduling and coordination as required
Help prioritize and organize daily activities for leadership
Conduct research and gather information when requested
Prepare emails, documents, reports, and other correspondence on behalf of management
Maintain confidentiality when handling sensitive business information
Follow up with employees, customers, vendors, and other parties on behalf of management
Assist leadership with various administrative and operational projects

Dispatch and Scheduling Support

Assist with scheduling service calls and technician assignments
Update job status and track progress in Housecall Pro or Jobber
Coordinate with technicians and customers regarding timing and site access
Follow up with technicians regarding job completion, documentation, and outstanding information
Help ensure the next day's schedule is organized and confirmed
Assist with rescheduling and responding to schedule changes

Invoicing and Billing Support

Assist with preparing invoices and job documentation
Ensure required job details are complete before billing
Support the next-day invoicing process
Follow up on missing job information, photos, timesheets, POs, and technician reports
Assist with maintaining accurate billing records
Communicate with customers regarding required billing information when needed

Customer Communication

Confirm appointments with customers
Provide updates on job status
Respond to customer inquiries professionally and promptly
Maintain professional communication with customers, technicians, vendors, and internal staff
Escalate issues to management when required

Data Entry and Systems Management

Enter and maintain accurate job data in company systems
Upload documentation, photos, service reports, and other job information
Support reporting and tracking across jobs and accounts
Maintain accurate customer and vendor information
Assist with keeping company systems and records up to date
Learn and effectively use company software and technology platforms

General Operational Support

Assist with procurement coordination and vendor communication
Support tracking of tools, equipment, and materials
Assist with supplier follow-ups and order tracking
Help coordinate company vehicles, equipment, and other operational requirements
Assist leadership with ad hoc operational tasks and projects
Identify administrative or operational issues and proactively help find solutions

Qualifications

2–5 years of experience in an administrative, office support, executive assistant, personal assistant, or similar role
Experience in a service-based or trades environment preferred
Strong organizational and time management skills
Strong attention to detail and accuracy
Proficiency with Microsoft Office or Google Workspace
Comfortable learning and using service software platforms
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines
Experience with scheduling, dispatch coordination, or office administration preferred

Preferred Experience

Experience working in HVAC, construction, or field service environments
Experience with scheduling or dispatch coordination
Familiarity with invoicing or bookkeeping support
Experience with systems such as Housecall Pro, Jobber, QuickBooks, or similar platforms
Previous experience supporting an owner, CEO, manager, or executive is an asset
Experience coordinating vendors, employees, customers, or contractors is an asset

Personal Attributes

Reliable and accountable
Highly organized and detail-oriented
Strong communication and customer service skills
Professional and mature approach
Able to manage multiple priorities without constant supervision
Proactive and solution-oriented
Strong follow-up skills
Comfortable working in a fast-paced and rapidly changing environment
Able to work independently while also supporting a team
Trustworthy and capable of handling confidential information
Willing to take ownership of tasks and see them through to completion

Candidates must be legally eligible to work in Canada.

Interested candidates are invited to submit their resume to [email protected]

Additional information about our company can be found at www.risemechanicalltd.com

Rise Mechanical Ltd.
Commercial HVAC Done Right.

Pay: From $18.00 per hour

Expected hours: 35.0 – 50.0 per week

Benefits:

Dental care
Extended health care
Vision care

Work Location: In person

Postuler rapidement

Affinez votre recherche

personal assistant emplois - milton, on

Office/Personal Assistant Commercial HVAC

Executive Real Estate Assistant

Executive Assistant

Executive Assistant

Administrative Coordinator (1-Year Contract)

Personal Executive Assistant

Administrative Coordinator (1-Year Contract)

Administrative Funct. Support 3

House Manager & Family Assistant (with Meal Prep Expertise)

Physiotherapy Assistant

Executive Assistant

Virtual Assistant

Administrative Assistant – Family Office

Office Administrator and Executive Assistant

Partner Administrative Assistant

Executive Assistant

Administrative Manager

Executive Assistant to the Executive Director

Secretary - Executive Director

Administrative Assistant

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : personal assistant (milton, on)

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