20 meilleures offres (data specialist, ottawa, on) (à pourvoir)

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Records Keeping Specialist

Morson Talent (Canada & USA) -
Ottawa, ON

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Détails du poste

Contrat
De 35 $ à 50 $ de l’heure
Il y a 8 jours

Profil recherché

Certificat collégial
Microsoft Access
SAP
Ingénierie
Gouvernance de l'information
Systèmes PGI
Windows
Microsoft Office
Expérience administrative
Esprit d'analyse
Gestion des archives
Baccalauréat
Amélioration continue
SharePoint
Gestion de contenu
Métadonnée
Diplôme d'études collégiales (hors Québec)
SAP ERP
Adobe Acrobat
Gestion de l'information

Description complète du poste

Location: Ottawa, ON – Hybrid
Contract Duration: 1 Year with Possibility of Extension
Working Hours: 7.5 Hours per Day
Anticipated Start Date: August 2026
Security Requirements: Secret Clearance & Controlled Goods Clearance

Job Title: Records Keeping Specialist

Morson Edge is seeking an experienced Records Keeping Specialist to support a leading defence-sector client in Ottawa. This role is responsible for ensuring Information Resources of Business Value (IRBV) are properly organized, maintained, secured, and disposed of in accordance with the Defence Subject Classification and Disposal System (DSCDS) and applicable Library and Archives Canada (LAC) requirements.

The successful candidate will provide information management expertise, records administration support, and guidance on recordkeeping policies and systems within a defence aviation maintenance environment.

Key Responsibilities

Develop, maintain, and enhance procedures, processes, and instructions related to organizational records management systems.
Recommend and implement improvements to document storage, retrieval, archiving, and disposal practices.
Design and support data structures, data conversion strategies, and data migration specifications.
Collaborate closely with end users and Information Management Officers (IMOs) to maintain and protect information repositories and databases.
Analyze business and user requirements to identify opportunities for improvements to existing information management systems and processes.
Provide guidance to users on the effective and efficient use of information and records management systems.
Review and update file plans, classification structures, information management tools, and recordkeeping practices.
Implement and maintain information management frameworks in alignment with organizational requirements and the RCAF Master File Plan.
Catalogue, organize, classify, and manage electronic and physical records in accordance with established standards and policies.
Ensure the preservation, storage, and accessibility of organizational information assets.
Identify and manage essential records to support emergency preparedness and business continuity initiatives.
Advise Information Management Officers and leadership teams on records management and information governance matters.
Provide training, guidance, and support to managers and employees regarding information management processes, systems, and file plans.
Coordinate information storage and retention requirements with Information Technology stakeholders.
Deliver document and records management services across the organization.
Establish and maintain metadata standards, guidelines, and best practices.
Monitor, evaluate, and report on compliance with information management standards and policies.
Identify content management challenges and provide recommendations for continuous improvement.
Provide expertise in recordkeeping related to capacity building, legacy records management, and electronic records sustainability.
Support the implementation and adherence to recordkeeping policies, regulations, and legal requirements.
Draft and maintain Squadron Information Management Administrative Instructions.

Required Qualifications

Active Secret Security Clearance.
College diploma or certificate in Engineering, Science, a related technical discipline, or an equivalent combination of education and experience.
Minimum 5 years of experience supporting weapon system maintainers through an Electronic Record Keeping System (ERKS) in an Information Technology Service Management (ITSM) capacity.
Minimum 5 years of experience working within a defence aviation maintenance environment.
Minimum 5 years of experience supporting SAP ERP users, including SAP Roles and Authorization structures.
Minimum 4 years of recent experience (within the last 5 years) administering and coordinating SAP user account requests using:
SAP Solution Manager
SAP Workforce Management
Minimum 4 years of experience managing user accounts through SAP Solution Manager.

Technical Experience

Candidates must have recent experience (within the last 5 years) working with the following tools and technologies:

Microsoft Office Suite
Microsoft SharePoint
Microsoft Teams
Microsoft Planner
Microsoft Access
Records, Documents and Information Management System (RDIMS) and/or GCdocs
Adobe Acrobat Reader
SAP Governance, Risk and Compliance (GRC)

Preferred Candidate Profile

The ideal candidate is highly organized, detail-oriented, and experienced in information governance within a regulated defence environment. They possess strong analytical skills, a solid understanding of records management best practices, and the ability to collaborate effectively with technical teams, stakeholders, and leadership while ensuring compliance with organizational and government standards.

Pay: $35.00-$50.00 per hour

Ability to commute/relocate:

Ottawa, ON K1G 3Y6: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's Degree (required)

Experience:

Treesize Pro: 2 years (preferred)
Sharegate: 2 years (preferred)
Windows Environment 23H2: 2 years (preferred)

Work Location: Hybrid remote in Ottawa, ON K1G 3Y6

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : data specialist (ottawa, on)

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