5 meilleures offres (executive assistant, saanich, bc) (à pourvoir)

Executive Assistant
PONY Communicatons —Victoria, BC
- De 50 000 $ à 55 000 $ par an
- Temps plein
- Anglais
- Diplôme d'études secondaires
- Comptabilité
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il y a 1 jour
Executive Administrative Business Assistant
TrueTraining / Talos —Victoria, BC
- De 64 000 $ à 147 000 $ par an
- Temps plein
- Service à la clientèle
- Expérience administrative
- Gestion de projet
- Assurance Dentaire
- Assurance Vision
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20 h
Administrative Assistant to the Executive Director ACET - (990701.1)
University of Victoria —Victoria, BC
- De 66 568 $ à 73 649 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 3 jours
Assistant to the Director - (992025.3)
University of Victoria —Victoria, BC
- De 4 740 $ à 5 056 $ par mois
- Temps plein
- Diplôme d'études secondaires
- Affaires
il y a 2 jours
Assistant to the Associate Dean Indigenous - (989928.1)
University of Victoria —Victoria, BC
- De 4 740 $ à 5 056 $ par mois
- Temps plein
- Finance
- Expérience administrative
- Compétences en communication
il y a 1 jour

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : executive assistant (saanich, bc)

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Executive Assistant

PONY Communicatons
Victoria, BC

Postuler rapidement

Détails du poste

Temps plein
De 50 000 $ à 55 000 $ par an
Il y a 1 jour

Profil recherché

Anglais
Diplôme d'études secondaires
Comptabilité
Paie
Affaires
Compétences en communication
Gestion du temps

Description complète du poste

Company Description

PONY Communications is a full-service boutique PR and Social Media agency, celebrated for its bold, strategic storytelling that helps brands effectively tell their story. With recognition from esteemed organisations such as NASA and Inc., and over 12 PR industry awards, we combine big-agency expertise with personalised, boutique-style care. Our women-led team prioritises creativity, collaboration, and delivering impactful results. Specialising in media relations, thought leadership, social strategy, and brand positioning, we are committed to turning innovative ideas into meaningful impact.

Role Overview

This is a hands-on, in-person role. The ideal candidate is someone who enjoys a job with a variety of tasks and responsibilities, and is willing to learn and adapt as required. This job requires someone who is organised, has strong time-management skills, and is technologically savvy. This candidate will be highly integrated into the owner's household (work location), so must be able to manage personal and professional tasks seamlessly.

Key Responsibilities:

Executive & Administrative Support

Manage and prioritise executive inboxes, calendars, appointments, and communications
Respond to emails and coordinate follow-ups with internal teams, clients, and external partners
Schedule meetings, calls, travel, accommodations, and business-related events
Coordinate with accountants, bankers, lawyers, insurance providers, and other professional contacts
Track important deadlines, renewals, registrations, and recurring administrative tasks
Organise digital files, documentation, receipts, statements, and business records

Financial & Accounting Coordination

Support bookkeeping and accounting workflows across personal and corporate accounts
Track invoices, payments, overdue accounts, and contractor payments
Maintain and upload financial documentation, receipts, bank statements, and expense reports
Coordinate with accounting teams for tax preparation and year-end documentation
Assist with payroll transfers, bill payments, reimbursements, and financial tracking
Monitor subscriptions, utilities, insurance policies, mortgage renewals, and other recurring expenses

Operations & Business Coordination

Assist with business operations, team events, employee gifts, and client gifting
Track networking opportunities, registrations, and business-related deadlines
Coordinate logistics for travel, meetings, and company events
Maintain organised systems for records, expenses, and operational processes

Household & Personal Management

Manage household scheduling, errands, appointments, and family logistics
Arrange medical appointments, prescription refills, insurance submissions, and wellness-related tasks
Oversee grocery management, household supplies, and recurring subscriptions
Support travel preparation, packing, and personal organisation
Assist with birthday gifts, holiday planning, and personal event coordination
Provide day-to-day support to help maintain efficient household and family operations

Organisational & Communication Skills

Maintain strict confidentiality and professionalism across personal and business matters
Proactively identify priorities, follow up on outstanding items, and anticipate needs
Strong multitasking, organisation, communication, and problem-solving abilities
Ability to manage competing priorities in a fast-paced environment

Qualifications and Skills

High School Diploma required; a Diploma in Business Administration is an asset
2+ years of relevant experience in an executive or personal assistant role
Strong familiarity with Google Workspace and Mac systems
English fluency (spoken and prose)
Understanding of basic bookkeeping concepts, terminology and possessing numeracy skills

Job Requirements

Canadian Citizen or legally permitted to work Full-time in Canada (no student visas please).
Valid Full BC Driver’s License (N class not permitted for insurance reasons)
Capacity to work Monday- Friday, 9:00 am- 5:30 pm

Salary and Benefits

Health and Wellness Benefit plan allowance (after 90-day probationary period)
RRSP Contributions (After 1 year of employment)

Pay: $50,000.00-$55,000.00 per year

Benefits:

Company car
Extended health care
On-site parking
RRSP match

Ability to commute/relocate:

Victoria, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

Are you legally permitted to work in Canada full-time?
Are you available to work Monday - Friday 9:00 am to 5:30 pm?

Licence/Certification:

full BC Driving Licence (required)

Work Location: In person

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executive assistant emplois - saanich, bc

Executive Assistant

Executive Administrative Business Assistant

Administrative Assistant to the Executive Director ACET - (990701.1)

Assistant to the Director - (992025.3)

Assistant to the Associate Dean Indigenous - (989928.1)

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : executive assistant (saanich, bc)

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