2 meilleures offres (personal assistant, vernon, bc) (à pourvoir)

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Executive Assistant

Okanagan Indian Band -
Vernon, BC

Postuler dès maintenant

Détails du poste

Permanent | Temps plein
De 29 $ à 36 $ de l’heure
Il y a 5 jours

Profil recherché

Permis de conduire de classe 5
Classement
Microsoft Office
Sens de l'organisation
Correction d'épreuves
Diplôme d'études collégiales (hors Québec)
Affaires
Compétences en communication
Gestion du temps
Travail de bureau

Description complète du poste

Executive Assistant
Okanagan Indian Band

KʷU KʷLIW̓T L̓ NQMAPLQS | WE LIVE AT HEAD OF THE LAKE

Located within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan.
Come join the OKIB Team and enjoy all that the beautiful Okanagan Valley has to offer, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

The OKIB offers a welcoming team environment and a rewarding job experience. You can expect a supportive work environment and a total compensation package which includes:

3 Weeks’ Vacation Pay
Extended Health and Dental Benefits
Employer Matched Pension Plan
15 Statutory Holidays
Paid Winter Holiday Break
Cultural Leave
Discounted Silver Star lift passes
Retention Bonuses after years of service
15 Paid Sick Days
Paid Personal Leave
Employee Assistance Program
Professional Development Opportunities

Hours of work: 37.5 hours per week

Start Date: ASAP

Deadline for applications: June 23, 2026

JOB SUMMARY
The Executive Assistant is responsible for providing support to the Director of Administration and must enjoy working in a fast-paced environment that is results-focused and community-oriented. To be successful in this position, working well under pressure handling a wide variety of activities and confidential matters with discretion will be required. This position will support intergovernmental matters, develop positive relationships with internal and external stakeholders that promote and support our Strategic Plan. This position will require a highly organized individual with the ability to manage many tasks and track multiple files.

JOB DUTIES AND RESPONSIBILITIES

Provide comprehensive support services to the Director of Administration that ensures outstanding communication and responsiveness
Provide sophisticated calendar management; prioritizing, troubleshooting using judgements to ensure all appointments are scheduled efficiently.
Research relevant information for Briefing Notes and Agenda Items for the Director of Administration
Supports the Director of Administration with internal and external communications
Support and manage a high-volume of requests and projects to meet the strategic objectives of the Director of Administration
Provide administrative support on projects or initiatives
Respond to inquiries from staff, community and external personnel
Liaise with Finance, Human Resources, Communications, IT and Membership departments
Create and distribute confidential correspondence
Manage travel arrangements for the Director of Administration
Prepare and edit correspondence, presentations, reports, and other documentation
Maintain quality communications systems including contact management, document management, and archiving
Support the Director of Administration in strategic communications, organizational strategy, and all other special projects as assigned
Receive and direct telephone and email messages
Maintain electronic filing system including filing all correspondence
Assist in the planning, communication and preparation of meetings
Responding to public inquiries
All persons employed by the Okanagan Indian Band may be required to assist the Band in providing emergency services. Duties assigned during an emergency may differ from regular duties
Participate in community events as requested

ADMINISTRATIVE DUTIES

Assist the Director of Administration as requested
Provide administrative services such as record keeping, data management and research
Provide information to Chief and Council as instructed by the Director of Administration
Exercises OKIB policy while communicating on the OKIB website and/or through social media
Provides information and communication for the OKIB website to the Communications Specialist
Attends meetings when required
Performs all duties and responsibilities in accordance with the OKIB policies and procedures
Perform other duties as required

WHO ARE WE LOOKING FOR
You have education, experience, or an equivalent combination may be considered. You are community-minded, detail-oriented, have a willingness to contribute to a team and an excellent communicator.

Education

Degree/Diploma in Business/Office Administration or related field
An equivalent combination of education and experience may be considered
Valid Class 5 BC Driver’s licence and reliable vehicle

Experience

3+ years working in governance or administration, experience in a consulting or government environment preferred
Progressive experience in an office environment managing confidential information
Transcription of meeting minutes and preparing meeting agendas
Electronic file management
Advanced knowledge of the Microsoft Office Suite
Experience working with First Nations communities

Competencies (KSAs & Desired Attributes)

Possesses cultural appropriateness and sensitivity towards OKIB and community
Understanding of the Indian Act legislation
Knowledge of AANDC legislation and policies
Demonstrated planning and excellent organizational skills
Proofreading, spelling, grammar and punctuation skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Flexible team player, willing to adapt to changes and unafraid of challenges
Excellent memory and strong ability to recall information
Effective verbal and written communication
Ability to work with frequent interruptions and with changing priorities
Ability to work collaboratively in a team environment
Ability to exercise sound judgement and diplomacy
Self-motivated and engaged
Exceptional interpersonal skills
Ability to engage with varied personalities and adapt approach accordingly (approachable, adaptable, confident, engaging, credible)
Proven communications skills utilizing the Intranet, Internet, and social media including Facebook and Twitter

CLASSIFICATION/PAY SCALE
$29.00 - $36.00 per hour dependant upon education and experience

Please send resume, cover letter and references in any one of two ways:

Email: [email protected]
Mail or drop off: 12420 Westside Road, Vernon, BC V1H 2A4
If you have accessibility needs, please contact Hollie Lachuk @ 250-542-4328 ext. 1011

The successful applicant will be required to provide a Criminal Record Check that includes the vulnerable sector and three references

Preference will be given to qualified Aboriginal Applicants as per section 41 of the Human Rights Code.

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 3 years to less than 5 years

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Executive Assistant

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Executive Assistant
Okanagan Indian Band

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Executive Assistant Okanagan Indian Band

Executive Assistant
Okanagan Indian Band