We're looking for a positive, proactive professional who thrives on supporting others, takes initiative, and helps create a productive and collaborative workplace.
At BELFOR, we restore more than buildings—we restore peace of mind.
As a global leader in property restoration for over 70 years, we help people recover from the unexpected.
Position Overview
This is an in-person, office-based role requiring attendance at the workplace during regular business hours.
The Administrator provides administrative, financial, and executive support to ensure efficient business operations. This role is responsible for Accounts Payable administration while also supporting the President with scheduling, communications, reporting, and special projects.
We value professionalism, positivity, teamwork, and a solutions-focused approach. The ideal candidate is professional, adaptable, and collaborative, with strong relationship-building skills and sound judgment. This individual is committed to maintaining strict confidentiality and contributing to a respectful, productive, and team-oriented workplace environment.
What You’ll Do:
Process and verify invoices, purchase orders, and payments.
Prepare weekly and monthly payment runs.
Reconcile vendor statements and resolve discrepancies.
Maintain accurate records, spreadsheets, and filing systems.
Monitor payment deadlines and respond to vendor inquiries.
Assist with month-end and year-end reporting activities.
Support office operations and administrative processes.
Coordinate departmental administrative support as required.
Assist with special projects and other duties as assigned.
Provide administrative support to the President.
Coordinate meetings, travel arrangements, and calendars.
Prepare reports, presentations, correspondence, and meeting materials.
Conduct research and gather information to support decision-making.
Coordinate communication across departments.
Track action items and ensure deadlines are met.
Handle confidential information with discretion.
What You Bring:
High School Diploma/GED
Proficient in Microsoft Office Suite and Google Suite
Experience with JD Edwards and Tungsten (preferred)
Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment
Detail-oriented, professional, and committed to confidentiality
Valid driver’s license and ability to operate a motor vehicle according to BELFOR’s Auto Policy
Nice to Have
Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field
1+ year experience in the construction or insurance industry
1+ year experience in office administration or accounting
Working Conditions
Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy
This is an in-person, office-based role requiring attendance at the workplace during regular business hours.
Why Join Us:
Competitive compensation package;
Comprehensive health, dental, and vision benefits;
Company phone and laptop provided;
Paid vacation and RRSP matching program;
Employee and Family Assistance Program (EFAP); and
Leadership development and industry-specific training and support.
About BELFOR
BELFOR is a global leader in property restoration, helping families and businesses recover from fire, water, storm, and other disaster-related damage. We’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry.
| Restoring more than property Learn More
ACCESSIBILITY STATEMENT (AODA IN ONTARIO)
BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.
HUMAN RIGHTS STATEMENT
BELFOR (Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR (Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.
