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Admin/Communication Assistant

Xatsull First Nation (Soda Creek Indian Band) -
Williams Lake, BC

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Détails du poste

Temps plein
De 22,27 $ à 29,39 $ de l’heure

Profil recherché

Engagement communautaire
Microsoft Outlook
Préparation de documents
Communiqués de presse
Expérience en soutien administratif
Classement
Finance
Expérience administrative
Préparation de rapports et de présentations
Rédaction de rapports
Planification des rendez-vous
Affaires
Compétences en communication
Gestion du temps

Description complète du poste

Job Overview
The Admin/Communication Assistant plays a key supportive role within the Treaty Department by providing day-to-day administrative assistance and supporting internal and external communications related to treaty negotiations, governance transition, and community engagement. Reporting to the Treaty Manager, this position helps ensure that operations run smoothly and that accurate and timely information is shared with Xatśūll leadership, community members, government representatives, and partner organizations.

KEY RESPONSIBILITIES

Administrative Support:

Provide general administrative support to the Treaty Manager and Treaty Department, including calendar management, travel coordination, and filing.
Prepare and edit correspondence, reports, briefing notes, presentations, and other documents as required.
Schedule and coordinate meetings, workshops, and community information sessions.
Maintain confidential records and ensure proper documentation of Treaty-related activities and decisions.
Track and follow up on action items, deadlines, and deliverables related to Treaty initiatives.

Communications:

Support the development and distribution of communication materials such as newsletters, brochures, updates, and social media posts to keep community members informed of treaty and governance transition updates.
Assist in drafting speeches, media releases, and responses to inquiries as directed by the Treaty Manager.
Maintain and update the Treaty Department’s portion of the Xatśūll First Nation website and other communication platforms.
Assist in the planning and delivery of community engagement events, including preparing materials, coordinating logistics, and recording feedback.

Community Engagement Support:

Help gather and organize community input through surveys, forums, and consultations to support the treaty process.
Provide respectful, clear, and culturally appropriate communication to community members regarding Treaty updates and opportunities for involvement.
Maintain up-to-date contact lists and assist in managing RSVP processes for community events and meetings.

Other duties as assigned/required.

COMMUNICATIONS / CRITICAL SKILLS

Excellent communication skills, communicating with internal staff and community members.
Professional demeanor and conduct.
Strong organizational, multi-tasking and time management skills.
Ability to use tact and good judgment in dealing with sensitive or escalated situations.
Ability to work independently as well as part of the team.
High level of accuracy and attention to detail.
Self-starter with a strong focus on quality service.
Ability to maintain confidentiality.

EXPERIENCE AND EDUCATION REQUIRMENTS

Indigenous Perspective

Recognizes and respects all cultural diversity and has an understanding and respect for XFN culture.

Western Ways

Degree/Diploma or Certificate in Office, Business, Finance Administration or related field.
Minimum 1-2 years of administrative experience.
Proficiency in using Microsoft Office Suite e.g., Teams, Outlook, Word, Excel.
Must have a valid driver’s license (BC Class 5) and satisfactory driving record.
Criminal records check (vulnerable sector).

Preferred:

Experience working in First Nation Communities & organizations.
Knowledge and appreciation of working in service of Truth and Reconciliation with Indigenous Peoples.

WORKING CONDITIONS

Mental:

Dealing with general public.
Dealing with tight timelines and competing priorities.

Physical:

Work long hours using computer.
Work hours may include evenings/weekends.
Lifting up to 10 - 50 lbs.
Work may include standing, sitting, crouching, kneeling, bending, and/or walking.

Environmental Conditions:

Work is performed primarily in office.
Some travel is required.

Wage Range: $22.27 – $29.39

Preferred Start Date: ASAP

Expected Travel: 20%

Closing Date: Open until filled

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

All interested applicants are encouraged to submit a cover letter and resume outlining how you meet these qualifications to [email protected].

Applications are assessed as they are received therefore early application is recommended. Applications will only be considered from those eligible to work in Canada. All applicants who require a work permit or sponsorship for employment in Canada will not be considered. Candidates who meet the above criteria will be contacted for an interview. Proof of certifications will be required prior to employment.

Job Type: Full-time

Pay: $22.27-$29.39 per hour

Benefits:

Company pension
Dental care
Employee assistance program
Extended health care
On-site parking
Vision care

Work Location: In person

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