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Administrative Assistant

Wilkinson & Company LLP -
Belleville, ON

Postuler rapidement

Détails du poste

Temps plein
De 45 000 $ à 60 000 $ par an

Profil recherché

Classement
Microsoft Office
Expérience administrative
Comptabilité
Recrutement
Intelligence artificielle
Affaires
Compétences en communication

Description complète du poste

Do you imagine yourself in an organization where you honestly feel that you are making a difference; doing work that is interesting and challenging? Then you should consider a career at Wilkinson & Company LLP.

Our holistic approach fosters initiative, confidence and professional growth. As Eastern Ontario’s leading regional accounting firm, we serve a broad range of industries and not-for-profit organizations providing our staff with extensive experience as well as interesting and challenging work.

Who We Are:

We offer a small firm feel with the opportunity for work-life balance yet our staff, resources, and technical knowledge could rival any national firm. Wilkinson & Company LLP continues to grow and prosper; we are leaders in our field and committed to service excellence. We work as a team, for the firm, our clients, and for each other. At Wilkinson & Company LLP you will be given every opportunity to reach your full potential and enjoy a rewarding and prosperous career.

The Role:
This role combines administrative expertise with executive-level support responsibilities. The Administrative Assistant will ensure the efficient operation of daily office activities and provide high-level support to firm leadership.

Key Responsibilities

Administrative Duties

Proofread and finalize financial statements and client letters
Archive tax documents and working papers in a paperless system
Respond to CRA queries and submit forms electronically
Assist clients, lawyers, and bankers with document requests
Manage mail handling, bank deposits, and courier deliveries
Schedule meetings and coordinate internal logistics

Executive Support Functions

Manage executive calendars and scheduling
Coordinate meetings, briefings, and travel
First point of contracts for clients, routine client calls, handle intermediate calls on behalf of their respective Partner/client group.
Prepare client packages and compile meeting materials
Draft and edit correspondence for partners
Track deadlines and maintain progress spreadsheets
Handle CRA filings and post-assessment reviews
Prepare, finalize, and archive invoices.

What You'll Bring to the Role:

Completion of a Business or Office Administration Diploma or related experience is an asset;
3–5 years in administrative roles; 1–2 years executive-level support preferred;
Experience in accounting, legal, or financial services settings is an asset;
Strong oral and written communication skills with strong attention to detail;
Strong organization skills and attention to detail;
Experience in calendar management and scheduling is an asset;
Proficiency in Microsoft Office Suite with the desire to learn new software;
The ability to work with and maintain confidential information; and
The ability to work in a fast-paced environment, delivering high efficiency and high quality work.

Hours of Work

7 hours per day, 35 hours per week (Monday to Friday)
Additional hours and overtime will be expected surrounding month end, quarter end, and filing deadlines.

Applicants will be asked to submit a resume and cover letter to [email protected].

Additional Information:

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Wilkinson & Company will provide accommodations to applicants with disabilities throughout the recruitment and selection process. Please inform Human Resources of any accommodation(s) required, and we will work with you to ensure a fair and accessible recruitment experience.

AI Usage: Artificial intelligence (AI) tools are not utilized for recruitment processes. Hiring decisions are made by our hiring managers and recruitment professionals.

Job Type: Full-time

Pay: $45,000.00-$60,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Experience:

Administrative: 5 years (required)

Work Location: In person

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