Client Care & Operations Coordinator- Real Estate Assistant
Calgary, Alberta | Real Estate Team
We are a fast-paced, relationship-focused Real Estate team seeking an exceptional Client Care & Operations Coordinator to help deliver an elevated experience for our clients from start to finish.
*This is not an entry-level “assistant” role.*
We are looking for someone who genuinely loves people, thrives on organization, communicates professionally, and can keep multiple moving pieces running smoothly behind the scenes.
Our clients trust us through some of the biggest transitions of their lives, and we take that responsibility seriously. The right person for this role understands that details, communication, and creating an exceptional experience matter.
What You Will Be Doing
- Managing day-to-day administrative operations
- Coordinating listings, paperwork, timelines, and client communication
- Supporting buyers and sellers throughout the transaction process
- Maintaining systems, files, and databases with accuracy
- Scheduling appointments, inspections, photographers, trades, and appointments
- Assisting with marketing coordination and social media support and scheduling
- Helping ensure every client experience feels seamless, thoughtful, and professional
- Anticipating needs before they become problems
Who You Are
- Highly organized and detail-oriented
- Calm under pressure and able to pivot quickly
- Professional, polished, and personable
- Strong written and verbal communication skills
- Tech-savvy and quick to learn new systems
- Self-motivated and proactive
- Able to manage multiple priorities without things slipping through the cracks
- Someone who takes pride in doing things properly the first time
An ideal candidate has
- Experience in Real Estate administration
- Familiarity with Pillar 9, Prospects, ShowingTime, Chat GPT and/or Claude
- Asana or similar Real Estate transaction management system
- Marketing or social media experience
- Customer service or hospitality background
What We Value
We believe in exceptional client care, honest communication, strong systems, and creating a positive experience for every person we work with.
We are looking for someone who wants to be part of a collaborative, supportive environment and who truly cares about the people behind the transactions.
*Please note that this is an independent contractor opportunity rather than an employee position. The successful candidate will provide services on a contract basis and will be responsible for their own taxes and related obligations. A contractor agreement outlining the terms of the working relationship will be provided to the successful applicant*
To Apply
Please send your resume along with a short introduction telling us:
- Why this role interests you
- What makes you exceptional in an administrative/client care role and what type of work environment helps you thrive
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $25.00-$35.00 per hour
Application question(s):
- What makes you a stand out candidate for this role?
Location:
Work Location: Remote
