Job Overview
Reporting to the Vice President, Finance, the Commercial Property Accountant is responsible for overseeing the full-cycle accounting, financial reporting, and lease administration for a portfolio of commercial and plaza properties. The role supports operational and investment decision-making through accurate financial reporting, tenant recoveries, budgeting, cash flow monitoring, investor reporting, and lease analysis, while ensuring compliance with lease agreements, financing requirements, and reporting deadlines.
The position plays a key role in utilizing and optimizing the Yardi property management and accounting platform, supporting process automation initiatives, and enhancing operational efficiency across the portfolio. The role works closely with Property Management, commercial tenants, external investors, and lenders, while also providing support and backup coverage to the Residential Property Accountant function as required.
Duties and Responsibilities
Operational and Reporting Responsibilities
Manage full-cycle accounting for a portfolio of commercial properties
- Process and code vendor invoices to the appropriate properties and general ledger accounts using Yardi
- Prepare journal entries, accruals, prepaid expenses, and account reconciliations
- Perform weekly bank reconciliations and resolve reconciling items
- Coordinate vendor payments, cheque runs, and electronic fund transfers
- Process commercial tenant billings, rent escalations, percentage rent, CAM recoveries, property tax recoveries, and other lease-related charges
- Maintain accurate financial records and supporting documentation within Yardi
- Complete monthly close activities in accordance with reporting timelines and internal controls
Manage commercial lease administration and tenant recoveries
- Review and interpret commercial lease agreements and amendments
- Maintain lease abstracts and key lease terms within Yardi
- Track lease renewals, expiries, rent escalations, and tenant options
- Coordinate tenant notices and documentation related to renewals and lease changes
- Prepare annual Common Area Maintenance (CAM) reconciliations and recovery statements for tenants
- Monitor tenant recoveries, operating cost allocations, and realty tax recoveries
- Support collection follow-up and arrears monitoring for commercial tenants
Support financial planning, systems administration, and portfolio operations
- Maintain tenant, lease, and unit information within Yardi property management systems
- Support annual budgeting, forecasting, and periodic reforecasting processes
- Assist with cash flow forecasting and liquidity planning for assigned properties
- Maintain debt schedules and monitor financing and covenant requirements
- Support implementation, testing, and optimization of Yardi modules and related systems
- Identify opportunities to automate manual workflows and improve operational efficiency
- Assist with the development of standardized reporting templates and system-driven processes
- Coordinate with operations teams, business users, and external vendors regarding system enhancements and issue resolution
- Provide support and backup coverage for residential property accounting functions as required
Monitor portfolio financial performance and controls
- Review property-level financial results against budgets and forecasts
- Investigate and explain financial and operational variances
- Track operating and capital expenditures and maintain supporting schedules
- Coordinate with Property Management and Operations regarding leasing activity, maintenance, tenant issues, and property performance
- Support internal controls, audit requests, and lender reporting requirements
- Identify trends, risks, and operational issues requiring management attention
Prepare monthly management and investor reporting
- Prepare monthly financial statements and management reporting packages
- Produce budget vs. actual analysis with supporting commentary
- Track and report key portfolio metrics, including occupancy, tenant recoveries, GOI, NOI, and cash flow performance
- Prepare debt facility, financing, and liquidity summaries
- Support operational and investment decision-making through timely and accurate reporting
Investor Relations & Capital Management Responsibilities
Maintain investor reporting and relationships
- Prepare and distribute periodic investor reporting packages and performance summaries
- Maintain investor capital account schedules and contribution records
- Track investor distributions and related reconciliations
- Respond to investor information requests in a timely and professional manner
- Support the preparation of materials for investor meetings and updates
Coordinate capital activity and financing administration
- Manage capital call processes, including calculations, notices, and tracking of receipts
- Track investor contributions, distributions, and return calculations
- Monitor debt facility balances, repayments, and financing obligations
- Coordinate lender reporting submissions and supporting schedules
- Support treasury activities, fund transfers, and portfolio liquidity management
This is for a vacant position.
Pay: From $75,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Work Location: In person
