JOB TITLE : Lead Coordinator, Accounts Payable
POSITION STATUS : Permanent
DEPARTMENT : Finance
LOCATION : Montreal
WHO WE ARE
At Air Canada Vacations, we’re in the business of making dreams travel. That’s why we offer vacation packages, tours, cruises and more tailored to everyone’s individual needs. We like to say we have a vacation for every traveller because we do! If you're someone who's passionate about exploring the world and sharing that enthusiasm with our customers, we'd love to welcome you to our team. For over 50 years, Air Canada Vacations has been making travel easy, so come and join us in helping fellow Canadians create unforgettable memories wherever they go.
Air Canada Vacations is looking for talented people to join our exciting and continually growing team. We are looking for innovative and dedicated professionals who have a passion for travel and the desire to bring Air Canada Vacations to the next level. We look forward to having you on board!
The Lead Coordinator, Accounts Payable is responsible for overseeing day-to-day accounts payable activities, coordinating workflow across the function, and ensuring invoices and payments are processed accurately, efficiently, and in compliance with company policies and internal controls. This role acts as a key point of contact for issue resolution, supports process consistency and service standards, and provides guidance to team members while contributing to continuous improvement initiatives across the accounts payable cycle.
WHAT YOU'LL BE DOING
- Coordinate and oversee daily accounts payable activities to ensure invoices are reviewed, coded, approved, and processed in a timely and accurate manner.
- Support the distribution of work within the team, monitor priorities, and help ensure service levels and processing deadlines are consistently achieved.
- Review invoice and payment exceptions, investigate discrepancies, and work with internal stakeholders and vendors to resolve issues efficiently.
- Ensure payments are processed in accordance with contractual terms, company policies, and internal control requirements.
- Monitor aged payables, outstanding items, and unresolved variances, and support timely follow-up and resolution.
- Assist with month-end and period-end activities related to accounts payable, including reconciliations, accrual support, and reporting.
- Maintain and improve accounts payable procedures, controls, and documentation to strengthen compliance, efficiency, and audit readiness.
- Collaborate with Finance, business units, and system support teams to address process issues and improve end-to-end efficiency.
- Provide guidance, training, and day-to-day support to team members to promote consistency, accuracy, and continuous development.
- Prepare and maintain operational reporting on invoice volumes, processing timelines, exception trends, and outstanding liabilities.
- Participate in system enhancements, testing, and process improvement initiatives affecting accounts payable operations.
- Escalate significant issues, risks, or control weaknesses to management with clear recommendations for resolution.
WHAT YOU BRING TO THE TEAM
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant experience.
- Minimum of 4 to 6 years of experience in accounts payable, finance operations, or a related function.
- Previous experience coordinating workflow or providing functional guidance within a team environment is preferred.
- Strong understanding of invoice processing, payment cycles, reconciliations, vendor account management, and internal controls.
- Experience working with ERP systems and strong proficiency in Microsoft Excel.
- Strong analytical and problem-solving skills with high attention to detail and accuracy.
- Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
- Strong interpersonal and communication skills, with the ability to collaborate effectively across departments and with external vendors.
- Experience supporting process improvement, controls enhancement, or automation initiatives is considered an asset.
Core Competencies
- Team coordination and operational leadership
- Attention to detail and process discipline
- Analytical thinking and problem-solving
- Accountability and results orientation
- Collaboration and stakeholder management
- Customer and vendor service focus
- Continuous improvement mindset
WHY WORK WITH US?
- Our team loves to travel, and we have one of the most generous employee travel programs in the industry. You’ll be eligible for travel privileges for yourself and other eligible persons once you’ve completed 6 months of service
- Hybrid work model
- We value your wellbeing and offer a wide variety of benefit plans, including health and dental, for you and your family
- We offer training and development tools to help unlock your full potential
Please note that these benefits apply to permanent, full-time employees.
Visit our Careers page for a full list of benefits.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Air Canada Vacations is committed to ensuring a Diverse, Equitable, and Inclusive Workplace, fundamental to its core values. We celebrate the uniqueness of every individual, listen to every voice, and instill a sense of belonging in our people that allows each team member’s authentic self to truly shine.
We encourage individuals of all backgrounds to apply as we strive to create a diverse team that mirrors the diversity of the customers and communities we serve as an equal opportunity employer. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application.
Linguistic Requirements
When qualifications are equal, preference will be given to bilingual candidates. The position involves daily interactions with partners, clients, and colleagues located outside of Quebec.
