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Administrative Assistant

Ministry of Natural Resources -
Sault-Sainte-Marie, ON

Postuler dès maintenant

Détails du poste

Permanent
De 29,53 $ à 34,75 $ de l’heure
Il y a 4 jours

Profil recherché

Microsoft Powerpoint
Bilingue
Français
Microsoft Excel
Microsoft Access
Microsoft Outlook
Traitement de texte
Classement
Anglais
Expérience administrative
Esprit d'analyse
Leadership
Compétences en communication
Gestion du temps

Description complète du poste

Back to search results

Apply By: Monday, August 10, 2026 11:59 pm EDT

Administrative Assistant

Job ID:

246230

Posting status:

Open

Organization:

Ministry of Natural Resources

Division:

Forest Industry Division

City:

Sault Ste Marie

Position(s) language:

English

Job term:

1 Permanent

Job code:

10OAD - Office Administration 10

Salary:

$29.53 - $34.75 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Come join our dynamic team in Sault Ste. Marie!

Are you looking for an opportunity to showcase your executive level administrative skills? If so, consider joining the Ministry of Natural Resources and bring your strong executive administrative skills to this fast paced and high-volume environment where you will be able to coordinate and deliver a multitude of administrative services supporting the Director and the branch office.

If this sounds like you, then consider this great opportunity!

NOTE: This position will require you to work from 70 Foster Drive in Sault Ste. Marie, Ontario, 5-days a week

**This competition will be used to fill future vacancies.

About the job

In this fast-paced team environment, where tasks are often complex, high priority and sensitive, you will:

provide administrative services and support to the Director and the branch team members
prepare and coordinate confidential correspondence and reports
organize and coordinate meeting arrangements and the Director's schedule
review the Director's correspondence and ensure prompt action
maintain a confidential filing system.
assist with coordination and administration of the Director's budgets
provide outstanding customer service to clients

What you bring to the team

Administrative knowledge and skills:

You demonstrate knowledge of administrative systems, processes and methods to develop reliable systems for control of administrative activities.
You have knowledge of information management policies as they relate to branch records, schedules, retention and Freedom of Information and Protection of Privacy Act (FIPPA) requirements.
You are able to maintain and set up confidential paper and electronic files by adhering to record retention schedules for Director's office.
You possess judgment and synthesis skills to be able to link projects and information together to provide clear information to the Director and to be able to track multiple projects and information.
You are proficient with email, word processing and other computer applications including spreadsheet applications, data base programs, electronic scheduling (e.g. Microsoft Outlook, MSWord, Access, PowerPoint, Excel and OCMS).

Communication and interpersonal skills:

You demonstrate interpersonal and group leadership skills to support staff for assigned task, function and projects.
You have excellent time management skills, excel working under pressure to meet deadlines and can handle a heavy volume of work.
You demonstrate communication skills to liaise with clients and convey information or explanations.
You have written communication skills to produce reports, correspondence, briefing and information notes for the Director and senior management on confidential and highly sensitive information.
You demonstrate interpersonal skills including tact and diplomacy and ability to maintain confidentiality.

Organizational, planning and analytical skills:

You demonstrate highly developed organizational and planning skills to organize the Directors schedule, and arrange physical and logistical requirements for meetings, and coordinate materials and flow of information.
You have time-management skills, excel working under pressure to meet deadlines, and can handle a heavy volume of work.
You demonstrate decision-making skills and judgement when retaining and drafting correspondence in priority order for Director's signature.
You possess attention to detail skills to review, revise and proofread information and documents to ensure completeness and accuracy.

Financial knowledge:

You have experience in managing expenditures, verifying purchase card reports, monitoring, and administrating financial statement, preparing and entering requisitions and inputting work planning/project and salary information.
You have knowledge of financial process and procedures/directives (including work planning, budget tracking and reconciliation).

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

a career that can grow across ministries and job functions
flexible learning and developmental opportunities, including education and mentorship programs
many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:

a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
group health, dental, life and disability benefits
a range of vacation and leave options
an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Monday, August 10, 2026 11:59 pm EDT

Position details:

1 English Permanent - Full Time, 70 Foster Dr, Sault Ste Marie, North Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3

Category:

Administrative and Support Services

Posted on:

Friday, July 24, 2026

Note:

T-NR-246230/26

How to apply:

You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

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Administrative Assistant

About the job

What you bring to the team

Administrative knowledge and skills:

Communication and interpersonal skills:

Organizational, planning and analytical skills:

Financial knowledge:

Don't meet every qualification?

How we support diversity, inclusion and accessibility

What we offer

Additional information:

How to apply:

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